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TOWN OF SUMMERHILL Town Board Meeting February 13, 2018 Town Hall 13606 State Route 90 Locke, NY 13092 Town Board Members Present: Susan Stout, Supervisor Duane Reynolds, Councilman Mary Osgood, Councilwoman Christopher Ryan, Councilman Town Board Members Absent: Daniel Ripley, Councilman Other Town Officers Present: John Kirk, John Chase, Barb Harvey, Sherry Davenport, Jennifer Hogan, Linda Wright Residents: Bob Case Visitors: None Guests: None Recording Secretary: Carol Chase The meeting was called to order at 7:01 pm by Susan Stout, All stood for the pledge to the flag. Minutes of the January 9, 2018 meeting: Motion 17-2018 Mary Osgood made a motion to accept the minutes with the corrections under E. instead of” periodic” and change “specilalizes” to” focuses on” under Ric Galbato, seconded by Chris Ryan. Carried 4 ayes Reynolds, Ryan, Stout, Osgood 0 nays REPORTS A. Town Clerk’s Report: Carol Chase., $313.00 was collected for the month of January. Chris Ryan asks how taxes are going, The clerk replied that there is almost enough to fill the warrant Motion 18-2018 Duane Reynolds made a motion to approve the Clerk’s report as presented, seconded by Chris Ryan. Carried 4 ayes Stout, Reynolds, Ryan, Osgood 0 nays B. Supervisor’s Report: Susan Stout, Balance of Accounts, as of January 31, 2018 Motion 19-2018 Chris Ryan made a motion to approve the Supervisor’s report as presented, seconded by Mary Osgood Carried 3 ayes Reynolds, Ryan, Osgood 1 abstain Stout 1. General Money Market Fund: $ 148,806.25 2. Highway Money Market Fund: $ 130,374.03 3. General Consolidated Fund: $100.00 4. Trust & Agency: $100.00 5. Sara Grant Fund: $ 0.00 6. Fire Protection Fund: $29643.00 7. Equipment Reserve $605.66 C. Code Enforcer’s Report: Kevin McMahon, Chris Ryan asks about the situation on the corner of Creech Rd and Lake Como Rd. Chris will contact Kevin. Susan will ---PAGE BREAK--- ask him to attend the March Meeting. 1 building permit renewal, 1 building permit inquiry, 1 Certificate of Compliance issued,1 temporary Certificate of Occupancy issued, 1 closed out permits, $15 in fees collected, 13 site/driveway inspections, 5 framing /structural inspections, 1 plumbing/heating/vent inspection,2 final/pre-final inspections, 1 fire/safety inspection. D. Dog Control Report: Lindsay Anderson, 12 complaints, 2 dogs seized and sheltered,2 dogs advertised, 2 pick- up fees collected (1st &2nd offenses), 30 hours worked, 205 miles driven for the town. E. Highway Superintendent’s Report: John Kirk, He has ordered more salt because of the temperatures going up and down he has been using it more. There are signs on the truck. The computer hasn’t been brought up to the barn because they have all been sick. Rahmon will be up next Tuesday and Susan will be up to help the men with the reports. F. Assessor Report: Linda Wright, She is processing exemptions. There is a new law that allows the Cold War Exemption to be for life instead of 10 years. The Town would have to amend the law to allow this. G. Variance Board : No Report I. Planning Board: Barb Harvey, Their next meeting is February 15 at 7pm, they will continue to work on tallying the results of the survey. They will give the Board a copy when they are done. J. Board of Assessment Review: No Report K. Historians Report: Jennifer Hogan, She has been familiarizing herself with what is here. She may try to put some of the books back together that the county gave to us. She asked the Board how they felt about her setting up a Facebook page for the Historical Society. She is interested in getting some feedback from people related Summerhill residents and people that have left the area. She is also interested in documenting the present and she would like to spend some time with the seniors. The Board agrees to the Facebook page as long as it is properly monitored. L. Town Justice: Sherry Davenport, There were 16 cases, $1093 dollars in fines, $70 in civil fees, and $955 in surcharges collected for a total of $2158. Thursday there is a meeting of the counsel at arraignment planning group. The computer purchase for the Court has been purchased by the State. There will be the same service staff available but the Town won’t be paying a $1200 yearly service contract. There is a new way to do a civil judgment for unpaid fines. This may be of use in the Wittko situation. The Town Attorney would need to prepare it and it is possible to put a lean on the property. OLD BUSINESS A. Update on Roof Repair: Susan was told to get 3 quotes for engineered plans. There was no response from Steve Mc Elwain, she couldn’t find contact information for Gary Bush and Tim Buhl said he would stop by and pick up some information. Tim said the charge for full plans could cost $2500 or more. Kevin McMahon explained that we could go with a certified stamped letter of a Contractor’s plans. The cost would be between $700 -$1200. We don’t need to list the project out to bid unless the cost exceeds $30,000. Motion 20-2018 Chris Ryan made a motion to have Tim Buhl do a stamped certified letter, seconded by Duane Reynolds. Carried 4 ayes Stout, Ryan, Reynolds, Osgood 0 nays B. Rules of the Town Board & Code of Ethics: Mary Osgood needs a complete copy of the Rules of the Town Board and our town name is not in the copy of the Code of Ethics. There needs to be a signature page. The Town Employee Hand book needs numbering, Topics and a table of contents. Can we get the website updated? Susan would like to know if Mary would be willing to update the documents. C. Town Justice Audit: The Board audited the Town Justice Financial records. ---PAGE BREAK--- A yearly resolution was signed by all the Board members present. D. Amended Resolution authorizing the Town Supervisor to prepay bills that are due before a board meeting and will become overdue before the next meeting: Motion 21-2018 Duane Reynolds made a motion to allow the Supervisor to prepay bills, seconded by Chris Ryan. Carried 4 ayes Stout, Ryan, Reynolds, Osgood 0 nays NEW BUSINESS A. Appoint Peter Contento to the Board of Assessment Review: Tabled B. Update on Susan’s meeting with Senator Seward: Senator Seward spoke with Susan about his office assisting in getting grant money to install bathrooms at the Fillmore Birth site. He asked Susan to obtain some quotes fore the project. The Board did not want to pursue this at this time. C. There are 2 new business proposals in town: The Summerhill Brewery owned by Jeff Ten Eyck currently has plans to expand and add a drive way from Route 90 and Lanson Albanese would like to have an automotive repair shop on Lick Street. RESIDENT ISSUES 1. John Chase: John Mentions that the stop sign at the intersection of Salt Rd and Route 90 on the North side of the intersection is not visible until you are too close to stop gently. There are trees and bushes blocking the line of sight. John Kirk said he will look at it. PAYMENT OF BILLS There were 25 General account bills voucher numbers 17-42 totaling $23,295.78; 13 Highway account bills voucher numbers 43-55 totaling, $7674.13 and The annual Fire Protection fee of 29643.00 presented for payment, pending a corrected bill from JMS Plumbing. Motion 22-2018 Chris Ryan made a motion to approve payment of these bills, seconded by Duane Reynolds. Carried 4Ayes Stout, Ryan, Reynolds, Osgood 0 Nays The next regular town board meeting will be March 13, 2018 at 7pm. Motion 23-2018 A motion to adjourn was made by Mary Osgood, seconded by Duane Reynolds. Carried 4 Ayes Stout, Ryan, Reynolds, Ripley 0 Nays The meeting was adjourned at 9:07pm. Carol Chase, Town Clerk ---PAGE BREAK---