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1 Village of Fair Haven Board of Trustees Meeting November 14, 2016 The meeting was called to order at 6:30pm followed by the Pledge of Allegiance. Board members present Mayor James Basile, Deputy Mayor Walter Krehling, Trustee Judith Dunaway and Trustee Pete Hanford. Trustee Holley Webster-Goolden was excused. Also present Village Clerk-Treasurer Terri DiGregorio, DPW Superintendent Roger Granatiero, Deputy Clerk Johanne Van Der Linden, Ambulance Supervisor-Zoning Officer Stan Village Historian Susie Parsons, Bill McVea, Don Chamberlain, Anita Hadcock, Maryanne Adams, Beth Richards, Patty Campbell, Sue Gately and Nanda Speciale. PUBLIC HEARING LOCAL LAW #1 OF 2016 The purpose of this Local Law is to maintain the safety and general welfare of Village residents by regulating commercial activities that have the potential to adversely affect road right-of-ways. Well maintained roads are important to the economic well-being of the Village. Commercial endeavors, such as timber harvesting and mining, are also economically beneficial. This law is not intended to regulate such businesses: the intent is to protect the public right-of-ways from damage. The Village Board of the Village of Fair Haven hereby enacts the following Road Preservation Local Law pursuant to the provisions of the Municipal of the Municipal Home Rule Law. See attached law. COMMUNICATIONS: The next Cayuga County Association of Villages meeting will be held at the Sunset Restaurant in Auburn hosted by the Village of Port Byron at 7pm on November 22nd (RSVP by 11/17). The topic of discussion is volunteer fire departments. Planning Board members Vivian Sciarabba and Heidi Smalling completed 2 hours of training on October 3rd. In receipt of a letter of interest in the Planning Board from Robert Deming which will be reviewed. In receipt of $90,321.30 in quarterly sales tax from the Cayuga County Treasurer. In receipt of $4,161.75 from the Town of Sterling for half the cost of the Fall Clean-up weekend. In receipt of “Thank You” from John Marshall for the Standbrook park bench in honor of his grandfather. In receipt of $200.00 reimbursement from Cayuga County for the 2016 recreation program contribution of $700.00. In receipt of Quarterly Open-Claim Loss Run Report as of September 30, 2016. October boat ramp collections: Cottage St. $4.00, King St. $2.00. In receipt of signed ambulance contract with the Town of Sterling reflecting a 2% increase for the next 2 years. In receipt of ZBA hearing minutes from the November 1st hearing. A credit has been noted on the village credit card used to purchase the flag pole light for Standbrook Park as it was returned. Relevied $9,689.91 to Cayuga County in unpaid Village taxes to be levied on the 2017 Cayuga County taxes. The village office will be closed the afternoon of December 6th for Safety Training. In receipt of Sawyer Associates 2017 landscaping contract in the amount of $3,100.00. PUBLIC FORUM: Maryanne Adams, Conservation Chair for Onondaga Audubon, informed the Board of Trustees of an available grant through the Great Lakes Fish and Wildlife Restoration Act that would assist in removal of the invasive plant swallow-wort at the West Barrier Bar Park. It would also provide for plantings beneficial to wildlife. She spoke with a grant writer from Atlantic States Legal Foundation who is willing to write the grant for the Village. The Board of Trustees agreed be the supporting municipality for submission of the two page preliminary plan due by December 5th. If this grant doesn’t work out there is a grant available through Great Lakes Restoration Initiative Cooperative Weed Management which is due in January. Maryanne stated she would like to examine the comprehensive plan that the disbanded WBB committee spoke of. Beth Richards, Patty Campbell and Sue Gately approached the Board with the idea of starting a community garden on a Village owned property with access to water. They would like to start off with a 50’x 80’ plot to host about 9 small gardens available to local residents who are interested in participating. The plot would require deer fencing, a steward would be in charge and the vegetables grown would be strictly organic. A portion of the food grown by the three sponsors would be donated to the food pantry. The Board of Trustees likes this idea and will discuss this proposal further to decide which area would be best for gardening. ---PAGE BREAK--- 2 Anita Hadcock, representing the Chamber of Commerce announced Rainbow Moon Nursery will donate a large 20’ to 25’ Christmas tree this year. They would like to have it erected closer to the road in Central Park as the smaller tree in the band stand is not as visible as they would like. Ideas on how to stabilize such a large tree were discussed and Roger Granatiero will consult with other municipalities on how they anchor large Christmas trees. Planting a live permanent tree will also be considered. MINUTES: The October 6th and 11th meeting minutes approved on a motion by Trustee Dunaway and seconded by Trustee Hanford. All aye, motion carried. ABSTRACT #6 VOUCHERS: The following vouchers were approved for payment and payroll accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. General Fund: $65,429.43 Water Fund: $13,825.43 Trust & Agency: $2,650.74 October Payroll: $32,449.64 Budget Modifications: The following budget modification was approved on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. Transfer $50.07 from Contingent ($27.00) and Retirement ($23.07) to Unallocated Insurance COMMITTEE REPORTS: October DPW report submitted by Roger Granatiero: daily check of pump house; water samples taken to lab in Auburn; water meter readings; replaces water meters; weekly mowing and trimming; brush and leaves chipped and picked up; cold patched potholes; new roof installed on pump house installed remote openers on all 3 overhead doors in garage; Empire Tree Service removed 3 trees, stumps ground and cleaned up; leaf blower installed on Ford F-550. In addition, the leaf and brush pick up will continue while the weather holds up. Cayuga County Health Department inspected the pump houses and found everything to be in order. Water consumption is down due to the many leak repairs over the summer. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried. Treasurer’s report submitted by Terri DiGregorio for period ending 10/31/2016. General fund balance $354,486.32, which includes WBB $4,230.49, Water fund $82,854.09, Trust & Agency $844.42, $3,888.07, 2013 Victory St. CDBG $1.00. The report was accepted on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. October Ambulance report submitted by Stan The ambulance service answered 46 calls: 3 BLS, 32 ALS, 6 no transport, 4 cancelled calls, 1 DOA. Total calls to date 399. Of these 46 calls 7 in the Village, 21 in the Town of Sterling, 16 mutual aid to Lakeshore Ambulance, 1 mutual aid to CIMVAC. Vehicles responding to calls: 12 for Ambulance 21 for Ambulance 8 for Medic Car, 10 for both the medic car and ambulance together. The response time was 2.28 minutes. Donations - $470.00. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. October Code Enforcement report submitted by Stan 5 building permits issued; 1 Certificate of Occupancy issued; 3 violations issued; 1 violation corrected; conducted 8 on sited inspections, conducted 4 general village inspections. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. UNFINISHED BUSINESS: The Board approved posting new signs at the 2 main boat launches and 1 at the small boat launch at the West Barrier Bar Park. The Board decided on the following wording: “Public Boat Launch, Use at Your Own Risk, May Not be Suitable for larger boats, Boat Launch also Available at State Park”. The signs will be green & white. The equipment lease agreement and voucher for the first two months with Tamco/Frontier Communications has been signed. The installation of a new phone system with new handsets is moving forward. Frontier Communications have promised these improvements will save the Village money. ---PAGE BREAK--- 3 Clerk DiGregorio had requested quotes from Williamson Law Book, the software company that provides municipal software to the Village, for new software to pay water bills and tax bills electronically and bring back the ability to use credit cards. On a motion by Trustee Dunaway and a second by Deputy Mayor Krehling the Board of Trustees decided to purchase the Water Quick Pay software for credit card payments. All aye, motion carried. The TaxGlance Lookup software may be purchased at a later date if the former works well. A revised building permit fee schedule was presented and discussed. Some of the changes are in the cost per square foot for structures; solar and wind energy fees; extras such as fireplaces, wood stoves and home generators; if a variance is denied 50% of the building permit fee is refunded. This new fee schedule dated 11/14/2016 was adopted on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. The fee schedule is attached. NEW BUSINESS: The Town of Wolcott and Town of Sterling purchasing water from the Village of Fair Haven has been discussed in past board meetings. On a motion by Deputy Mayor Krehling and a second by Trustee Hanford the Board agreed to move forward with support to sell up to 50,000 gallons of surplus water per day to the Town of Wolcott for the Blind Sodus Bay area as they are in the process of obtaining a grant. All aye, motion carried. Village Attorney Palermo is preparing resolutions for the December meeting in support of selling water to the Town of Wolcott and Town of Sterling. In addition the water line that services Ingersoll Drive in the Town of Wolcott belongs to the Cayuga County Water & Sewer Authority according to Bill McVea Assistant Chair on the CCWSA. Standard Work Day and Reporting Resolution BE IT RESOLVED, that the Village of Fair Haven Board of Trustees hereby establishes six hours as the standard work day for elected officials and will report the days worked to the New York State and Local Employees' Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body: I, Terri M. DiGregorio, clerk of the governing board of the Village of Fair Haven, of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the 14th day of November, 2016 on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original. I further certify that the full board consists of 5 members, and that 4 of such members were present at such meeting and that 4 of such members voted in favor of the above resolution. On a motion by Deputy Mayor Krehling and a second by Trustee Dunaway the resolution was approved. Voting on Resolution Yes No Absent Abstained James Basile, Mayor [ ] [ ] [ ] Walter Krehling, Deputy Mayor [ ] [ ] [ ] Holley Webster, Trustee [ ] [ ] [ ] Judith Dunaway, Trustee [ ] [ ] [ ] Pete Hanford, Trustee [ ] [ ] [ ] Dated: November 14, 2016 IN WITNESS WHEREOF, I have hereunto Set my hand and the seal of the Village of Fair Haven Terri M. DiGregorio, Clerk-Treasurer (seal) ---PAGE BREAK--- 4 RESOLUTION APPROVING WATER SHUT OFF/TURN ON FEES WHEREAS, the Village Board increased water shut-off fees on April 14, 2014, effective after November 15th, from $20.00 to $250.00; and WHEREAS, upon reconsideration and further analysis of the costs involved in water shutoffs, the Village Board finds that a broad increase is unwarranted and that increased costs involved in individual situations is better recovered on a per-request basis; now, therefore, it is hereby RESOLVED, the water shut-off/turn on fee is hereby set at $35.00; and it is further RESOLVED, that in the event a water shut-off requires more than 1 man-hour to complete, and cause of such water shutoff is not a result of the village or village owned equipment (i.e. valve, piping, etc.) additional time shall be billed to the water customer at the rate of $35.00 per hr. per employee and itemized additional expenses such as equipment & tools. On a motion by Trustee Dunaway and a second by Trustee Hanford the resolution was approved in accordance with the following vote: Voting on Resolution Yes No Absent/Abstained James Basile, Mayor [ ] [ ] [ ] Walter Krehling, Deputy Mayor [ ] [ ] [ ] Holley Webster-Goolden, Trustee [ ] [ ] [ ] Judith Dunaway, Trustee [ ] [ ] [ ] George Hanford, Trustee [ ] [ ] [ ] Dated: November 14, 2016 Terri M. DiGregorio Clerk-Treasurer The Board briefly discussed the status of 13th Street which is an unpaved street off of Lake St. Ext. regarding the recent purchase of a property on that street. On a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling the issuance of $25.00 Christmas cash gift certificates for village employees & volunteer fireman was approved. All aye, motion carried. Letters will be sent to water customers B2530 and A2580 as the meters are inaccessible. The letters will give the water customer 30 days to remedy the situation or the water will be turned off. One of the water services is already off for the winter. That one will not be turned back on until the meter is made accessible. The Board will be notified each month of meters that are not reading properly to insure the problem is addressed. Gerber Homes has applied for water service at 2 lots on West Bay Road. There doesn’t appear to be a home on this lot. The Town of Sterling code enforcement office will be consulted to inquire if a building permit has been issued as the Village does not approve water connections unless there is a structure on the property that will utilize the water. Mayor Basile will be notified of the status of this property. Amanda Mazzoni, senior planner with Central New York Regional Planning & Development Board met with Mayor Basile, Deputy Mayor Krehling, DPW Superintendant Granatiero, Village Clerk-Treasurer DiGregorio and Dan Ellis from Thoma Development on November 7th to discuss grants available through the NYSERDA Clean Energy Communities Program. She explained in order to qualify for the program four of ten high impact action items would need to be completed. $50,000.00 to $100,000.00 is available towards energy projects in the village such as changing out street lights to LED’s. The Board decided to complete the following four high impact action items: Clean Energy Upgrades, Benchmarking, Unified Solar Permit which comes with a $2,500.00 grant and Energy Code Enforcement Training. ---PAGE BREAK--- 5 The Board received the proposed local law regarding sheds and storage units and will review for the next meeting. On a motion by Deputy Mayor Krehling and seconded by Trustee Hanford Local Law #1 of 2016 was passed with suggested revisions by Attorney Palermo. All aye, motion carried. EXECUTIVE SESSION: The Board entered into executive session to discuss pending litigation on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. On a motion by Trustee Dunaway and a second by Deputy Mayor Krehling the Board of Trustees exited executive session. All aye, motion carried. No decisions were made during or after executive session. ADJOURNMENT: The meeting was adjourned at 9:03pm on a motion by Trustee Dunaway and seconded by Trustee Hanford. All aye, motion carried. Unapproved minutes respectfully submitted. Terri M. DiGregorio Clerk-Treasurer