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TOWN OF SUMMERHILL July 10 2018 Town Hall 13606 State Route 90 Locke, NY 13092 Town Board Members Present: Susan Stout, Supervisor Duane Reynolds, Councilman Christopher Ryan, Councilman Mary Osgood, Councilwoman Daniel Ripley, Councilman Town Board Members Absent: None Other Town Officers Present: John Kirk, Sherry Davenport, Pat Mooney, Harold Gilfus Residents: Don Forster, Gary Lansdowne, Ed Ehinger, Mary Ehinger. Visitors: None Guests: None Recording Secretary: Carol Chase The meeting was called to order at 7:00 pm by Susan Stout. All stood for the pledge to the flag. Minutes of the June 12, 2108 Meeting: Motion 61-2018 Chris Ryan made a motion to accept the minutes as written, seconded by Duane Reynolds. Carried 5 ayes Stout, Reynolds, Ryan, Osgood, Ripley 0 nays Minutes of June 19 Special Meeting: Motion 62-2018 Duane Reynolds made a motion top approve the minutes as written, seconded by Mary Osgood. Carried 5 ayes Stout, Ryan, Reynolds, Osgood, Ripley REPORTS A. Town Clerk’s Report: $228 was collected for the month of June. Motion 63-2018 Chris Ryan made a motion to accept the Clerk’s report as presented, seconded by Dan Ripley. Carried 5 ayes Stout, Reynolds, Ryan, Osgood, Ripley 0 nays B. Supervisor’s Report: Susan Stout; Balance of Accounts as of June 30, 2018 Motion 64-2018 Chris Ryan made a motion to approve the Supervisor’s report as presented, seconded by Duane Reynolds. Carried 3 ayes Ryan, Reynolds, Osgood 1 abstain Stout 1. General Money Market Fund: $142,438.06 2. Highway Money Market Fund: $151,121.76 3. General Consolidated Fund: $100.00 4. Trust & Agency: $100.00 5. Sara Grant Fund: $0.00 6. Fire Protection Fund: $0.00 7. Equipment Reserve $605.88 ---PAGE BREAK--- C. Code Enforcer’s Report: Kevin McMahon, 5 building permit issued, 1 building permit renewal, 1 expired permit notices sent, 2 building permit inquiry, 1 Certificate of Occupancy issued, 4 plan reviews for permits, 1 complaint/ notice of violation issued, 2 closed out permits, $125.00 in fees collected, $12900 in construction cost, 12 site/driveway visit inspections, 5 foundation /footers /posthole inspections, 11 framing/structural inspections, 1 insulation inspection, 1 Final/ pre-final inspections. D. Dog Control Report: Lindsay Anderson, April report- 16 complaints, 1 dog was seized and sheltered, 2 dogs redeemed, 2 dogs advertised, 1 license written, 2 pick up / adoption fees collected (1 second offense). 29 hours worked, 160 miles driven for the town. E Highway Superintendent’s Report: John Kirk, They have been helping other towns. There are problems with the roads and New Visions needs to fix it. It will happen when they are completely done. The stop sign on Hoag Ave. was replaced. John feels there should be a petition to support a 4 way stop at the Howell and Lick Street intersection. The Board should advertise it. Susan wants 2 stop ahead signs and stop signs on Howell Rd. This is a public safety issue. F. Assessor Report: No Report G. Variance Board: No Report H. Planning Board: No Report J. Historians Report: No Report K. Town Justice: Sherry Davenport, 10 cases, $1128.67 in fines and $913 in surcharges for a total of $2041.67. For the Magistrates conference in September the mileage will be paid. There is a new Assistant D.A., she is very experienced. The Justice requests a $3000 raise for 2019. She has been here 23 years and doesn’t have a court clerk because it is more cost effective. She also quoted neighboring towns salaries. RESIDENT ISSUES 1. Don Forster: He distributed copies of the State DOT guidelines for snow and ice control to the Board and Highway Superintendent. Do we have a operational plan in place? There should be a 24 hour, as necessary maintenance of the roads. 2. Gary Lansdowne: Our issue on Lake Como with the beavers has been going on for 2 years. Fingerlakes Land Trust has been asked to do something to relieve the flooding on the lake. They put in a request to the DEC to have permission to remove the beavers. It had to go to a habitat specialist because the beavers have been there longer than 2 years. Can the Town Board do anything to give support to getting this moving? 3. Ed Ehinger: They have lost 12 to 14 inches of property to the flooding. It is compromising the foundation of their home as well as others. They should have the right to remove beavers when there is damage to homes. OLD BUSINESS A. Open Bid on Roof Repair: 2 bids Morenus LLC DBA as Jaag Home Services will install shingles per the specs of the bid for $43,310 at prevailing wage. Little Beaver gave a price to tear off and install metal roofing for 32,150, not at prevailing wage. The Board would like Susan to contact Mr. Morenus and see if they will submit a quote to install metal roofing. Are they willing to be paid as employees? B. Lake Como Speed Issue: Susan spoke to Theresa from DOT, she doesn’t feel it is necessary to lower the speed limit on Lake Como Rd. Susan believes they are not looking at the situation with the right perspective. Susan has asked for an appeal, it will take up to six months for a computer model to be generated. Charlie will ask the Legislature to support us. ---PAGE BREAK--- C. Update on New Visions: They are not doing anything in town presently. They are doing the town roads in Moravia until they get the permits from the County. D. Work day Resolution: Tabled till next month. E. Cold War Exemption: The Board wants to change the time limitation to a lifetime exemption. Motion 65-2018 Dan Ripley made a motion to hold a Public Hearing on Local Law #1 of 2018- Cold War Exemption prior to the August Meeting, Susan Stout seconded. Carried 4 ayes Stout, Osgood, Ryan, Ripley 1 abstain Reynolds F. Sherman Gulf Rock Wall: Susan has been unable to set up an appointment with Mr. Kierst to meet with the Board. G. Updated Rules of Procedure, Code of Ethics and Conflict of Interest, and Employee Handbook: Tabled till the September meeting. H. Update on the Trees for the Birth site: Charlie Ripley will be asked to dig the holes for the trees. NEW BUSINESS A. Resolution to Transfer $1006.03 from Contingent account, A1990.0, to A1330.4 Tax Collection Contractual $6.03 and A1220.4 Supervisor Contractual $1000: Motion 66-2018 Dan Ripley made a motion to move $1006.03 from A1990.0 to A1330.4.4 and A1220.4, seconded by Duane Reynolds. Carried 5 ayes Stout, Ryan, Ripley, Reynolds, Osgood 0 nays B. Reduce the Board of Assessment Review from 5 members to 3 members: Tabled until the August meeting. C. Stop Signs and Stop Ahead Signs on Howell Rd at Lick St. Intersection: The Board would like The Highway to place stops signs on Howell Rd. at the intersection with Lick St., they would like orange flags put on the stop signs as well. Motion 67-2018 Duane Reynolds made a motion to proceed with placing the signs and the flags on the stop signs on Howell Rd. at the Lick St. intersection, seconded by Mary Osgood. Carried 5 ayes Stout, Reynolds, Osgood, Ryan, Ripley 0 nays D. Assessor Issue: Executive Session: Motion 68-2018 Susan Stout made a motion to go into Executive Session at 8:45pm to discuss a personnel issue, seconded by Chris Ryan. Carried 5 ayes Stout, Ryan, Ripley, Osgood, Reynolds O nays Motion 69-2018 Chris Ryan made a motion to come out of Executive Session at 9:05pm seconded by Duane Reynolds. Carried 5 ayes Stout, Ryan, Reynolds, Osgood, Ripley O nays Motion 70-2018 Chris Ryan made a motion to accept the oral and email resignation of the Assessor to Susan, seconded by Duane Reynolds. Carried 5 ayes Stout, Ryan, Ripley, Reynolds, Osgood 0 nays Motion 71-2018 Chris Ryan made a motion to advertise the Assessor position in the Cortland Standard and the Freeville Shopper with resumes due on August 7, 2018, seconded by Dan Ripley. ---PAGE BREAK--- Carried 5 ayes Stout, Ryan, Reynolds, Osgood, Ripley 0 nays E. Air Conditioner for the Office: Susan would like the Boards permission to buy an air conditioner for the office. The Board would like something from 5000-8000 BTU’s. Motion 72-2018 Chris Ryan made a motion to purchase a 5000- 8000 BTU air conditioner for the office, seconded by Dan Ripley. Carried 5 ayes Stout, Ryan, Ripley, Reynolds, Osgood 0 nays Audit of the Supervisor’s Books – August meeting PAYMENT OF BILLS There were 22 General account bills, vouchers 174-195, totaling $21,962.99 and 4 Highway account bills voucher numbers 173&197-199 totaling $55,308.68 presented for payment Motion 73-2018 Chris Ryan made a motion to approve payment of these bills, seconded by Dan Ripley. Carried 5 Ayes Stout, Ryan, Ripley, Reynolds and Osgood 0 Nays The next regular Town Board meeting will be August 14, 2018 at 7pm. Special Meeting- August 9, 2018 at 7pm – Assessor position Motion 74-2018 A motion to adjourn was made by Duane Reynolds, seconded by Dan Ripley. Carried 5 Ayes Stout, Ryan, Ripley, Reynolds and Osgood 0 Nays The meeting was adjourned at 9:22 pm. Carol Chase Town Clerk