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1 Village of Fair Haven Board of Trustees Meeting January 8, 2018 The meeting was called to order at 7:00 p.m. followed by the Pledge of Allegiance Board members present Mayor James Basile, Deputy Mayor Walter Krehling, Trustee Holley Webster-Goolden, Trustee Judith Dunaway and Trustee Pete Hanford. Also, present Village Clerk-Treasurer Terri DiGregorio, DPW Supervisor Roger Granatiero, Ambulance Supervisor/Zoning Officer Stan and 16 guests. COMMUNICATIONS: • Cayuga County Association of Villages meeting will be held on January 23rd at the Sunset Restaurant in Auburn hosted by Port Byron. The speaker will be Wade Beltramo from NYCOM • Cayuga County Civil Service has certified the December 2017 payroll for the Village. • In receipt of electronic deposit of $70,540.07 from NYS DOT for CHIPS. • In receipt of $81,715.69 in quarterly sales tax from Cayuga County. • In receipt of letter of interest in the Planning Board from a Town of Sterling resident. • In receipt of Planning Board minutes from 10/17/17 and 12/12/17. Also submitted by the Planning Board are goals and objectives regarding the Master Plan. • In receipt of letters from residents regarding the future of Fair Haven. PUBLIC FORUM: • Brandon Lagoe from Scriba, introduced himself to the Board of Trustees and informed them that he had purchased O’Connor’s Main Street Pub. He is in the long process of obtaining the liquor license and plans to offer a variety of meals. At this time he hopes for a soft opening in February and a grand opening in June with a goal of staying open all year round. • Duane Smith is disputing the violation letter he received regarding connection to the sewer as his property is mainly in the Town of Sterling with a small portion in the Village of Fair Haven. He requested an extension and complied with proof of a septic inspection and a septic tank pump out. The Board of Trustees agreed he does not have to comply with the Village Law which requires all Village residents to connect to the public sewer because his house is in the Town of Sterling. Therefore, the Board required Mr. Smith pay the outside rate for village water as he presently was being billed the inside village water rate. • Timothy Derr who recently purchased a house in the Village came to the Board to ask for more time to comply to obtain a sewer connection extension because he too, had received a violation letter to connect to the public sewer. He had no previous knowledge of the October 20, 2017 deadline to connect. Mr. Derr explained he had called several people who perform septic inspections with no luck to get anyone to come. He does not have knowledge of the location of the septic tank to have it pumped and the snow complicates this even further. Timothy also stated he does this type of work for a living and has no problem connecting when the weather breaks. Mayor Basile advised him to obtain the septic inspection from last year for submission to the Village and that will suffice for the extension to May 31st. • Paul Munger approached the Board of Trustees regarding the violation letter he received from the Village of Fair Haven to connect to the public sewer. He has a septic tank pump out scheduled. Paul explained that his house is 1100 feet from the road and requests a hardship exemption because of the distance from the connection point to the sewer main. The Board will be meeting with the Village Attorney on January 16th to possibly revise the law regarding the 100 feet. Once Mr. Munger submits the pump out certificate, he will be in compliance with the extension until May 31st. • Nanda Speciale congratulated the Village on the New York Main Street Grant award. Mayor Basile informed the public of some of the other grants in the works at this time and the resubmission of a request for FEMA funds regarding the Lake Ontario flooding last spring and summer. MINUTES: The December 7th, 11th, & 27th meeting minutes were approved on a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden. All aye, motion carried. ---PAGE BREAK--- 2 ABSTRACT #8 VOUCHERS: The following vouchers were authorized for payment on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. • General Fund: $21,486.42 • Water Fund: $3,076.14 • Trust & Agency: $4,366.61 • December Payroll: $45,470.12 Budget Modifications: The following general fund budget modifications were approved on a motion by Trustee Webster- Goolden and seconded by Trustee Dunaway. All aye, motion carried. ➢ Transfer $1,122.09 from contingent to Attorney Contractual ➢ Transfer $721.72 from contingent to Snow Removal Contractual The following water fund budget modifications were approved on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. ➢ Transfer $1,653.66 from contingent to Transmission & Distribution Contractual COMMITTEE REPORTS: • The attached December DPW report submitted by DPW Supervisor Roger Granatiero was accepted on a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden. All aye, motion carried. Training: Bill Ferguson will be attending the Dig Safely class in March in Syracuse. He will also be attending training in Cortland in October to obtain his 2b water license. Mary Jump with the Cayuga County Health Department is coming next week to test and certify Bill for his D water license. Roger hopes to have the agenda and costs for he and Carrie Bolton to attend the New York Rural Water Associations Annual Training in May. Fire hydrants: Roger is researching the purchase of a CAD system for hydrant mapping, and inspections that could also be utilized for mapping water valves. Roger would also like to purchase hydrant numbering tags. The software was recommended by the villages engineering firm, PLS Engineering, at a cost of $100.00. Quotes for insulation of the garage roof were submitted to the Board. • The attached Treasurer’s report submitted by Clerk-Treasurer Terri DiGregorio for period ending 12/31/2017 was accepted on a motion by Trustee Webster-Goolden and seconded by Trustee Hudson. All aye, motion carried. General fund balance $615,490.86 which includes WBB $4,842.41, Water fund $141,842.70, Trust & Agency $953.27, and CDBG $1.00. • The attached December Ambulance report submitted by Ambulance Supervisor Stan was accepted on a motion by Trustee Dunaway and seconded by Trustee Hanford. All aye, motion carried. A part time paramedic was recently hired due to the retirement of another. • The December Code Enforcement report submitted by Zoning Officer Stan was accepted on a motion by Trustee Webster-Goolden and seconded by Deputy Mayor Krehling. All aye, motion carried. Violation letters were sent to all village residents that failed to connect to the public sewer by October 20th. The residents requesting an extension who comply with the stipulations have until May 31st of 2018 to connect. Another date has been set for January 17th in Sterling Town court for violations for property violations at 14492 Lake Street. Stan will speak with the owner of Giuseppe’s regarding the storage containers in their parking lot. Permission had been granted to Concord Electric to park trucks in that parking lot as they are working on a pole project in the area. The storage units were never mentioned in the request. UNFINISHED BUSINESS: • NYSERDA $50,000.00 Street Lighting Grant update: conversion of street lights to LED lighting, DPW garage insulation, hot water heater for village hall, possible purchase of a Pacifica electric vehicle which comes with a rebate. Unfortunately, the grant will not cover the colonial lights on Main Street. • The Board of Trustees has sample policies regarding use of village credit cards, equipment, vehicles, mileage, cell phones, computers and internet. A special meeting may be held in the near future to establish these policies. • Mayor Basile sent a letter to Senator Pamela Helming requesting a SAM/DASNY Grant for village hall improvements. There has been no response as of this date. Mayor Basile will pursue this. ---PAGE BREAK--- 3 NEW BUSINESS: Resolution Designating Polling place and Hours Polls are Open WHEREAS, the Village of Fair Haven will hold an election on March 20, 2018; and WHEREAS, there is need to set a time the polls will be open and location of the polling place, BE IT THEREFORE RESOLVED, the polls for the Village of Fair Haven election on March 20th will be located at the Village Hall 14523 Cayuga Street Fair Haven, NY and will be open between the hours of 12:00 noon and 9:00 p.m. On a motion by Trustee Dunaway and a second by Deputy Mayor Krehling, the resolution was approved. All aye, motion carried. The motion having been put to a vote of the members present, the Resolutions were adopted by a vote of 5 in favor, zero opposed, and zero abstentions in accordance with the following vote: Voting on Resolution Yes No Absent/Abstained James Basile Mayor [ ] [ ] [ ] Walter Krehling, Deputy Mayor [ ] [ ] [ ] Holley Webster-Goolden, Trustee [ ] [ ] [ ] Judith Dunaway, Trustee [ ] [ ] [ ] Pete Hanford, Trustee [ ] [ ] [ ] Dated: January 8, 2018 Terri M. DiGregorio Clerk-Treasurer • The following election inspectors, Linda Clum, Jean Scott, Linda Crocetti and Sally Brown were approved for the March 20th Village election on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway on a motion by All aye, motion carried. • The Trustees reviewed the budget Schedule and set workshops for February 15th at 6:30pm and March 1st at 6:30 p.m. • Mayor Basile and Deputy Mayor Krehling will be discussing water rates with the CCWSA on January 17th. FINAL COMMENTS: • Frank Perkins stated the Sterling Senior Citizens are planning 6 trips this year and will submit paperwork to the village office for the upcoming budget. EXECUTIVE SESSION: • On a motion by Trustee Dunaway and a second by Deputy Mayor Krehling, the Board entered into executive session at 8:30 p.m. to discuss collective negotiations pursuant to article fourteen of the civil service law. All aye, motion carried. • On a motion by Trustee Hanford and a second by Trustee Webster-Goolden, the Board exited executive session at 9:00 p.m. All aye, motion carried. • No decisions were made during executive session. ADJOURNMENT: The meeting was adjourned at 9:05 p.m. on a motion by Trustee Webster-Goolden and seconded by Trustee Hanford. All aye, motion carried. Unapproved minutes respectfully submitted. Terri M. DiGregorio Clerk-Treasurer RMC, CMFO, CMC