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1 Village of Fair Haven Board of Trustees Meeting February 8, 2016 The meeting was called to order at 7:00 p.m. followed by the Pledge of Allegiance. Board members present Mayor William McVea, Deputy Mayor Walter Krehling, Trustee Judith Dunaway and Trustee Holley Webster-Goolden. Trustee Pete Hanford was excused due to vacation. Also present Clerk- Treasurer Terri DiGregorio, Deputy Clerk Johanne Van Der Linden, DPW Superintendent Roger Granatiero, Ambulance Supervisor/Zoning Officer Stan David James, Bill Neilson and Richard Ryan. COMMUNICATIONS: A budget work session was held on February 4th after the agenda meeting. The next budget work session will be held after the March 10th agenda meeting at 3:00 p.m. The Cayuga County Association of Villages meeting sponsored by Village of Weedsport will be held at the Old Erie Restaurant 7:00 pm February 24th. Chad Haviland with Seneca County Code Enforcement will speak on code enforcement in Seneca County. (RSVP by 2/17) In receipt of Library Trustee Oath of Office from Matthew Osterhaudt and Roberta Meddaugh. Also in receipt of the Fair Haven Library Trustees meeting minutes from 1/27/2016. In receipt of the 2016 signed ambulance contract with the Town of Wolcott. In receipt of notification of a ZBA hearing from the Town of Sterling for a variance request by George Conibear. PUBLIC FORUM: Richard Ryan, who recently bought a house on the corner of Main and North Victory streets, stated he had issues with the manner of plowing by the Village on North Victory St. He stated his neighbors Joyce and Lenny Hadcock also have issues with plowing on that street. Mr. Ryan brought up specific dates of 11/23/15, 1/13/16 and 1/18/16 in which plowing and the buildup of high snow banks on the corner of Main and North Victory streets were a major problem for him and his wife. On 11/23/15 he states neither he nor his wife could get to work due to the snow. The Mayor stated the Village was down a plow during most of the dates in question. On 1/18/16 the sidewalk was plowed before the intersection. Mayor McVea clarified one plow was in the shop for repairs leaving the remaining DPW worker to plow the sidewalks. Mr. Ryan stated the state plow deposits snow on the corner making it difficult to see entering the intersection. Mr. Ryan would like to see his street plowed more often and noted both he and his wife were members of the Fair Haven Fire Department. DPW Superintendent Granatiero stated the Village DPW has a route that is followed the same way whenever it snows and North Victory is the 2nd street that is plowed by the smaller plow truck. When it is snowing hard the normal 2 hour snowplow route can take up to 3 hours to complete before repeating the route again. Mayor McVea suggested more sanding on the south end of North Victory St. may be helpful due to the incline near the stop sign. Entering the intersection with extreme care must be noted. Bill Neilson who also lives on that street pointed out the snowbanks on the corner of North Victory St. and Main St. make it very difficult to see oncoming traffic. Mr. Neilson asked if a “Dead End” sign could be installed at the south end of North Victory to deter unnecessary traffic from entering the street. Richard Ryan also requested additional “No Snowmobiling on the Sidewalks” signs be posted as the snowmobilers are using the sidewalk in front of his house and he is afraid for his children playing in the yard. He presently has a snow fence up to deter them. Trustee Webster-Goolden stated the signs are all up and down the sidewalks. Mr. Ryan was told to get plate numbers of the offenders. MINUTES: The January 11th meeting minutes were approved on a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden. All aye, motion carried. ABSTRACT #9 VOUCHERS: On a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling the following vouchers from abstract #9 and were approved for payment and budget modifications approved. All aye, motion carried. General Fund: $30,373.49 Water Fund: $5,455.87 Trust & Agency: $3,714.26 January payroll: $45,284.22 ---PAGE BREAK--- 2 General Fund Budget modifications: Transfer $6,381.52 from snow plow reserve to snowplow equipment reserve Transfer $314.91 from ambulance contractual to ambulance contractual meds/supplies Transfer $437.44 from contingent to sewage project contractual COMMITTEE REPORTS: January DPW report submitted by Roger Granatiero. Read water meters; meter replacements; plow & sand roads; snow blow sidewalks; seasonal water shut offs & emergency water shut off; washed trucks weekly; took Christmas decorations down for the season; picked up Christmas trees; took inventory for water dept. supplies, meters, curb stops, etc.; looked into 2 water leaks; removed snow on Main St. corners, parking lots and other trouble spots; widened narrow areas with snow blower; fixed adjustment issues on International; fixed water main break off West Bay Rd. near Bayside Marina; continued looking into water leaks at the State Park; installed State Park water meter; pump house #2 pump and motor pulled by Layne Inc. for possible replacement or repair; fording station was cleaned and organized; 4 inch meter has arrived and will be installed at State Park for future accurate readings. In receipt of a letter from N.E. Controls, LLC regarding the state of well #2 In receipt of a cleaning & Rehabilitation Proposal for well #2 from Layne Christensen Company for $26,795.00 The quote was accepted and work to be done approved on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried. In receipt of a letter from the Cayuga County Health Dept. regarding nitrate samples that has now been completed. Lead testing was also completed by the Village of Fair Haven. Water samples were taken from several homes who have Village water. All results reflected acceptable tolerance levels. The report was accepted on a motion by Trustee Webster-Goolden and seconded by Trustee Dunaway. All aye, motion carried. Treasurer’s report submitted by Terri DiGregorio for period ending 1/31/2016. General fund balance $356,947.27 includes WBB balance $4,225.75, Water fund $80,011.55, 2001 CDBG $1,013.65, Trust & Agency $922.37, $3,888.07, 2013 CDBG $1.00. On a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling the transfer of $26,795.00 from reserve accounts F201 water fund savings, F232 pump & well reserve and A202 General Fund savings was authorized to pay for well #2 rehabilitation. All aye, motion carried. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried. January Ambulance report submitted by Stan The ambulance service answered 40 calls: 5 BLS, 20 ALS, 10 no transport, 5 cancelled calls. A total of 40 calls to date. Of these 40 calls 7 were in the Village, 12 in the Town of Sterling, 2 in Martville, 15 mutual aid to Lakeshore Ambulance and 4 mutual aid to CIMVAC. Vehicles responding to calls: Ambulance #1 – Ambulance #2 – (26), Medic Car – (13), both the medic car and ambulance together – The response time was 3.07 minutes with a big thank you to the fire department for supplying volunteer drivers. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Webster-Goolden. All aye, motion carried. January Code Enforcement report submitted by Stan Building permits issued Certificates of compliance/Certificates of Occupancy issued conducted on-site inspections; conducted village inspections. The report was accepted on a motion by Trustee Webster- Goolden and seconded by Deputy Mayor Krehling. All aye, motion carried. In receipt of Planning Board meeting minutes from 1/28/2016. The Planning Board discussed public boat ramps: Darrell Uetz would like to know why snow is being pushed onto the public boat ramps. This is in violation of the Comprehensive Plan in the promotion of Tourism. Also wondering if snow is pushed into the bay. This would be an issue with DEC regulations. Mayor McVea stated the Village does not plow snow onto the village boat ramps. It was discovered last year this may have been done by a private plow truck. The Board of Trustees will send a letter to the Planning Board asking them for a list of items they are working on and the purpose of the Planning Board. UNFINISHED BUSINESS: The Board decided the current sign law as stated in Chapter 150 Zoning Article VI Signs should be left as is with better enforcement of illegal signs. Zoning Officer was asked to have 2 illegal off premise fish fry signs be removed from their current locations. Tim Lowden was recently sent a letter of reminder regarding the ZBA’s ruling on off premise signs at O’Connor’s Main Street Pub ---PAGE BREAK--- 3 A quote for new bigger Village of Fair Haven welcome signs was received from Hunt Signs. These signs will be located on State Route 104A at each end of the Village. The proposal costing $2,785.00 was approved on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried. The current signs will be moved to the West Bay Rd. and Short Cut Rd. entrances to the Village of Fair Haven. A budget modification will have to be made to purchase the signs. A Republican caucus was held on held January 21 regarding the March 15th Village Election. The incumbents William McVea for Mayor, Walter Krehling for Trustee and Judith Dunaway for Trustee were all nominated to run for office under the Republican ticket. There is one more day for anyone running for office to submit an Independent Nominating Petition. A $580.00 annual maintenance agreement for the Verdin Clock in the park has been received. Mayor McVea will contact Tim Lowden representing the Commemorative Park Foundation as he was to have the cost reduced and the Foundation to pay for half of the agreement. The Board of Trustees agreed to pay half of the maintenance agreement on a motion by Trustee Dunaway and a second by Trustee Webster-Goolden. All aye, motion carried. NEW BUSINESS: The Board of decided not to pursue the $1,000.00 Arbor Day Community Grant as the application deadline did not allow for enough lead time to plan. The Village does not replace mailboxes accidently hit by the snowplow or by the plowing of snow. Recently a mailbox had been hit on West Side Drive. A few are hit every year depending on the amount of snow fall. The February snowmobile radar run was cancelled due to no ice. It has been reschedule to March 5th and the Village has been asked for an ambulance to standby. On a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway the Mayor was authorized to sign the Pitney Bowes contract. All aye, motion carried. This is a 3 year contract (13 quarters at $90.00 per quarter) covering the cost of the meter rental and postage fees. The contract will save the Village $197.62 over a 3 year period. A required employee meeting and luncheon will be held at the Cottage Inn in Red Creek this Wednesday. This will give Village employees the opportunity to discuss any issues they may have working with the public or with each other. David James inquired about the connection to the public sewer for the fire department because they are in the central business district and must connect this year. Mayor McVea will contact the CCWSA and obtain plans reflecting where the connection stub is located. The generator taken off KME engine #2 sent out for repairs has been returned to the fire department in disrepair. The file on the engine will be researched to locate the specs for the generator in hopes it can be repaired by a qualified mechanic. ADJOURNMENT: The meeting was adjourned at 8:25 p.m. on a motion by Trustee Webster-Goolden and seconded by Trustee Dunaway. All aye, motion carried. Unapproved minutes respectfully submitted. Terri M. DiGregorio Clerk-Treasurer