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Meeting Minutes June 11th, 2018 At a regular scheduled meeting of the board of Trustees of the Village of Port Byron held in the municipal building at 7:00PM, following were present: Mayor: Ronald Wilson Trustee: John Bell Trustee: Patrick Fenton Trustee: Mary Jump Trustee: Jeffery Girvin Village Clerk: Caitlin Bacon Village Treasurer: Diana Warren Public Present: Fred Harris, Eugene DeLue, Eloise DeLue, -OIC Mike Roden, Officer Jeff Catalfano, CEO Howard Tanner (all three for a portion) Mayor Wilson called the meeting to order at 7:00PM and opened with the Pledge of Allegiance and a moment of silence. Mayor Wilson asked the Public if there was anything they would like to discuss. Mrs. DeLue stated that she had some things to say: • Whomever mowed the Church Street School property, thank you • The Bank on Green street looks very nice, but it could be done again • The Streets looked nice after the street sweeper, but there had been a line of stones left from the sweeper • Asked if the Village owned a weed eater, as the bridge on Green Street could be trimmed, on both sides • The parcel near the Dollar General, the grass is high • The homeowner on First Street and Second Street, the grass is high in the right of way • The creek, to call the state to maintenance the land • If there were any updates to the person selling cars from their home After all questions were answered, Mayor Wilson asked if there was anything else the public would like to discuss, nothing else presented. Moving on to next item on the agenda, OIC Roden stood and discussed the Police Report. OIC Roden explained that due to uncontrollable conflicts with officers, no June scheduled was created. That Officer Gonzalez is on Military leave. Officer Flickner is changing shifts with his full-time job and is unaware for times to work. Officer Bacon has been working mandated over-time with his full-time job. Which also led to the announcement that Officer Deyo has submitted his resignation, effective May 31st, 2018. OIC Roden explained that the SRO Ryan helped with a mock DWI situation at the Port Byron High School. OIC Roden commended Officer Bacon for working the Memorial Day parade, after calling him and asking him to work. OIC Roden commented on working with the Cayuga County Health Network. OIC Roden asked the Board for any questions. The Village Board asked of all Officer Deyo’s property has been collected, OIC stated that it had. The Village Board asked if he was actively searching for another qualified candidate. OIC Roden responded with he was. OIC Roden the introduced new hire, Officer Catalfano. The Village Board and Officer Catalfano had a conversation regarding his hire with the Village of Port Byron. OIC Roden informed the Village Board that all he need for Officer Catalfano to start were pants. The Village Board welcomed Officer Catalfano to his new position with the Village of Port Byron. OIC Roden asked the Village Board if there were any other questions from the Village Board. Trustee Fenton asked if there was any opportunity to borrow a radar speed sign, OIC Roden stated that there was no opportunity to borrow, and to purchase would be $1,500-$2,500. OIC Roden and Officer Catalfano left Village Board meeting at 7:20PM. Next item on the agenda, Mayor Wilson informed the Village Board of the recent meeting with Dan Freda, with Eastern shore regarding ESIP, Fire Department insurance. Mayor Wilson stated that the Village did elect to spend $500, for all volunteers, for an accidental death and dismemberment policy. However, the other two polices, terrorism and disability, felt needed Village Board discussion. ---PAGE BREAK--- The Village Board discussed both policies, the Village will decline both polices. Mayor Wilson informed the Village Board of discussion needed regarding “Milliner” street, as a recent home purchase has led to communication with Cayuga County and the 911 Center, as there are multiple ways this street has been spelled, mostly “Milliner” and “Millner”. Village Clerk Bacon presented research. Motion to keep spelling as reflected on NYS DOT sign as “Milliner” made by Trustee Bell. Motion seconded by Trustee Girvin. All in Favor: 5-0 Village Clerk Bacon to inform the 911 Center, Real Property and the Cayuga County Planning Board of the decision. At 7:33PM, CEO Howard Tanner entered the Village Board meeting. Mayor Wilson communicated to the Village Board that the Village received a letter in the mail from NYSEG stating that they could conduct a light inspection to convert to LED lighting, the consultation is scheduled for June 28th at the hours between 8AM-12PM. Mayor Wilson then continued to the Reports presented. CEO Tanner to present report submitted. CEO Tanner informed the Village Board that after all communication with the Order to Remedies, there are a portion that will now be receiving notices due to noncompliance. CEO Tanner reports that there are about ten, and most are absentee landlords. Trustee Fenton questioned CEO Tanner regarding dogs using the sidewalk as a bathroom. CEO Tanner questioned if there were a local law and the Police needing to see this happen to enforce it. CEO Tanner stated that he could attempt to remedy and send a general letter with the local law to landlords in the area. CEO Tanner stated that himself and the Fire Inspector, Mr. Foster, has completed joint inspections. No other questions directed to CEO Tanner from the Village Board. The Village Board reviewed the DPW report, submitted by Superintendent Sims, noting that the Muffin Monster had been installed. The “Welcome to Port Byron” sign was brought up, Trustee Girvin mentioned that it seemed to be stored incorrectly that it may have damage due to improper care. Trustee Fenton mentioned that the “sink hole” he mentioned last Village Board meeting was a catch basin, that the weeds are tall in the basin and gave that appearance of a sink hole. No further discussion on DPW report. The Village Board reviewed the Justice Audit, submitted by Justice Bell. While each person reviewed the Audit, communication that the: • Employment ad was in the Auburn Shopper and the Village Board needs to decide how they will conduct the interview process. • Sale of the Village property/sealed bid ad was in the legal section of the Auburn Shopper • Award notice of the street bid was sent to Seneca Stone Corp • SCAT Van contract will be sent with check • Concert in the Park bands have been notified of dates selected for each to play After all Board members reviewed the Justice Audit, all members signed the Audit. Motion to accept the Justice Audit made by Trustee Girvin. Motion was seconded by Trustee Jump. All in Favor: 4-0-1 Abstained: Trustee Bell. Mayor Wilson communicated the next CCAV dinner, hosted by Fair Haven, was scheduled for June 26th, 2018 and RSVP’s were needed tomorrow. Trustee Jump-No Trustee Girvin-No Trustee Bell-Yes Trustee Fenton-Yes +1 Mayor Wilson-Yes Village Clerk Bacon to send RSVP to Fair Haven Clerk. Mayor Wilson communicated to the Village Board that the auditors, Cuddy and Ward, and currently in the office and starting the yearly audit. ---PAGE BREAK--- Mayor Wilson presented the contract sent by Cuddy and Ward to pay $5,700 for the 2017-2018. Motion to sign the contract, with Cuddy and Ward to audit the 2017-2018 fiscal year, made by Trustee Bell. Motion was seconded by Trustee Girvin. All in Favor: 5-0 Mayor Wilson communicated a memo, sent by Superintendent Sims, regarding a recent new hire candidate interested in the vacant DPW position. Statement from Superintendent Sims; “This is to inform you that I am bound legally to have no conversations with regard to past, present or future employment involving Mr. Saroodis” as read aloud, by Mayor Wilson. Mayor Wilson communicated a phone call made to the Village Attorney, Frank Miller, to ensure the Village is complying with all laws for a resigning employee, that there has been updates to the benefits given to MEO David. Mayor Wilson proposed motion to accept the meeting minutes from prior Village Board meeting, May 29th, 2018, to be approved. Motion to accept meeting minutes, with typo corrections, by Trustee Fenton. Motion was seconded by Trustee Girvin. All in Favor: 5-0 Mayor Wilson vocalized future Village Board meetings scheduled for June 25th, 2018 and July 9th, 2018. Mayor Wilson proposed a motion to accept pre-audited bills and audit remaining bills: Abstract #19 The remaining vouchers for the 2017-2018 fiscal year: General Fund: Vouchers 878-901 $46,480.07 Water Fund: Vouchers 246-249 $20,413.47 Sewer Fund: Vouchers 280-285 $14,938.96 T&A Fund: Voucher 41 $75.04 Total: $81,907.54 Motion to accept to pay all bills, for May, by Trustee Girvin. Motion was seconded by Trustee Bell. All in Favor: 5-0 Abstract #01 Start of 2018-2019 fiscal year: General Fund: Vouchers 1-12 $4,898.28 Water Fund: Voucher 250 $1,362.87 Sewer Fund: Voucher 286 $1,362.87 T&A Fund: Voucher 42 $1,040.00 Total: $8,664.02 Motion to accept to pay all bills, June, by Trustee Girvin. Motion was seconded by Trustee Fenton. All in Favor: 5-0 Treasurer’s report, submitted by Treasurer Warren, was reviewed. No questions. No Fire report submitted. Motion to accept all reports, as presented, made by Trustee Girvin. Motion was seconded by Trustee Fenton. All in Favor:5-0 Mayor Wilson asked if there was any other business to discuss. Trustee Girvin stated that he had business to discuss and wanted to return to what the Village is going to do about the flooding issue. Treasurer Warren stated that she had calls into the DEC office, CEO Tanner gave Treasurer Warren more contacts. Discussion regarding what was allowed and not allowed regarding the canal was had. Trustee Girvin asked about the drying beds at the sewer plant and the roof at the DPW building. The Village Board was not aware of conditions or had seen the new Muffin Monster. Mayor Wilson offered to show Trustee Jump the area on Clark Street. Follow-ups were asked for regarding the issues. ---PAGE BREAK--- Mayor Wilson offered to entertain a motion to transfer the amounts in each reserve account to the general reserve account. Motion to transfer the amounts from the specific reserve accounts to the general reserve account made by Trustee Girvin. Motion was seconded by Trustee Bell. All in Favor: 5-0 Before adjournment, Mr. DeLue, as public present, asked if the old telephone pole in front of 147 Main Street will be removed. Village Clerk Bacon to call NYSEG and request removal. Mr. DeLue also asked what needed to be done to fix one of the traffic lights in the Village triangle. Village Clerk Bacon to investigate how to remedy. Mayor Wilson questioned the Village Board if there was anything else to discuss. Nothing else to discuss. Motion to adjourn the regular scheduled Village Board Meeting on June 11th, 2018 made by Trustee Girvin. Motion was seconded by Trustee Bell. All in favor: 5-0 Meeting Adjourned: 8:42PM Village Clerk Bacon Village Treasurer Warren