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1 Throop Town Board Meeting June 16, 2018 Board Members Present: Supervisor Tarby Councilman Paczkowski Councilman Vitale Councilwoman Young Councilwoman Banas Town Officials Present: Dog Warden Schillace Zoning Officer Weed Highway Superintendent McBride Town Clerk Malenick Water Operator O’Connell Supervisor Tarby called the meeting to order at 8:04 am opening with the pledge of allegiance. The minutes to the May Town Board Meeting were reviewed for omissions or errors. Councilman Vitale made a motion to accept the minutes as accurate and true. Councilman Paczkowski seconded the motion. The motion passed unanimously. Supervisor Tarby read the following reports: Town Clerk’s Report submitted by Town Clerk Malenick A motion was made by Councilman Paczkowski to accept the Clerk’s report as read. Councilman Vitale seconded the motion. The motion passed unanimously. Assessor’s report Zoning and codes report submitted by zoning officer Weed. Highway Department submitted by Highway Superintendent McBride. Old Business Supervisor Tarby asked Attorney Chirco if he had heard anything about sharing water services located at the master pit at Sawyer Park with the County; in the event of an emergency. Attorney Chirco stated he had discussed it briefly with Attorney Galbato, and he (Galbato) indicated the County was interested in proceeding with it, but, Attorney Chirco hadn’t heard of any plan to move forward. New Business A letter from Chatfield Engineering was read. The letter stated Chatfield Engineering was merging with MRB Engineer’s. Paul Chatfield asked the Town Board to sign a contract with MRB. Attorney Chirco stated when a company merges, the new company buys the contracts, so signing on was not necessary. ---PAGE BREAK--- 2 Supervisor Tarby made a motion to remain with MRB for the rest of the year. Councilman Paczkowski seconded the motion. The motion passed unanimously. Supervisor Tarby read a letter of resignation submitted by Tim McLoughlin for his position on the Zoning Board of Appeals. Councilman Vitale made a motion to accept the resignation, Councilman Paczkowski seconded the motion. The motion passed unanimously. Supervisor Tarby stated he had spoken with Ben Appleby about filling the vacated position and stated Ben would like to be considered for the position. Supervisor Tarby made a motion to appoint Ben Appleby for the Zoning Board of Appeals position. Councilman Paczkowski seconded the motion. The motion passed unanimously. Water Water Operator O’Connell stated the temporary water line was installed and it is running well. The new line will be starting next week. So far; the project was running smoothly. Councilman Vitale stated the Contractor said the Town’s people have been wonderful to work with. Councilman Vitale asked Highway Superintendent McBride if there is anything that can be done with the ball field at the Sports Complex. The field needs some maintenance. Superintendent McBride stated they rototilled the baseline but it’s hard as a rock, but they will continue to work on it. Val Robinson asked why there were young people taking showers in the firehouse. She wanted to know who gave them the code, and why they were sent to the Firehouse Supervisor Tarby stated we do not have the code to give out, and we would never send anyone down there to shower. Val then asked why the Highway Department bought 6 pair of jeans when they are only working 4 days a week. Highway Superintendent McBride stated they were listed as buy 1 pair get one half price. Val said she doesn’t agree with the Town buying jeans for the guys. She has a problem with her money going towards their clothing. Supervisor Tarby stated the Town Board gave permission for them to spend 125.00 on the jeans. Highway Superintendent McBride allowed them to exceed the 125.00 allotment by $33.50 each and there is a remaining balance of 100.00 to be paid. The Board was asked whether they should absorb the additional cost or have the Highway guys absorb the cost. Councilman Paczkowski said he had no problem absorbing the cost as the money was already budgeted for it. The rest of the Board concurred. Highway Superintendent McBride stated he was very upset that he wasn’t involved in the decision to terminate Unifirst and requested input when budgeting for next year. Dog Warden John Schillace stated that on Hume lane there is a very sharp drop off on the shoulders. The cars are falling off the shoulder. He stated he was worried a car might be pulled right off the road. Councilwoman Young asked Highway Superintendent McBride if the water problem at Debbie Lofft’s house was repaired. He indicated it was. She asked if the Highway Dept would fix the yard as well. He stated they probably would. Councilwoman Banas asked Highway Superintendent McBride if he repairs the damage from the accident at Pine Hill Cemetery, could he use the regular grass seed, instead of hydro-seed? He stated he would use whatever she wanted him to use. Supervisor Tarby stated he has been approached several times about Councilman Vitale’s position on the Board. Councilman Vitale sold his house in May and is no longer a resident of the Town of Throop. Supervisor Tarby stated because Councilman Vitale was involved in the Turnpike Road Water project, the board felt it was ---PAGE BREAK--- 3 necessary for him to maintain his position as the liaison, and once that was fulfilled, he would resign his Board position. Supervisor Tarby made a motion to enter Executive session at 8:48 a.m. Councilman Vitale seconded the motion. The Board entered executive session, The Board reconvened at 10:07 am. Attorney Chirco stated A resolution to purchase a Bond Anticipation Note from Savannah Bank for $280,000.00 at 2% for the Turnpike Water Project effective on Wednesday June 20th, 2018 is needed. Therefor two motions from the Town Board are necessary currently. A motion to agree to purchase a BAN from Savannah Bank for $280,000 at 2% interest. The second is a resolution to authorize Supervisor Tarby to sign the documents necessary to execute the purchase. Supervisor Tarby stated the money is in the reserve to pay the BAN. When the project is complete, the Town will take the money from the reserve to pay the Ban. Councilman Paczkowski made an executive motion to borrow $280,000.00 from Savannah Bank on a one-year BAN for Councilman Vitale seconded the motion. The motion passed unanimously. Councilman Paczkowski made a second motion to authorize Supervisor Tarby to execute the documents for the bond. Councilman Vitale seconded the motion. The motion passed 4-0 with Supervisor Tarby abstaining. Attorney Chirco suggested reviewing the local law proposed for Solar Energy. Public meeting for this law will be held in August. General fund Vouchers # 489-#522 in the amount of $13,287.65 were reviewed for payment. Councilman Paczkowski made a motion to pay Vouchers # 489-#522 in the amount of $13,287.65 Supervisor Tarby seconded the motion. The motion passed unanimously. Highway Vouchers #330--#345 in the amount of $89,164.13 were reviewed for payment. Councilman Paczkowski made the motion to pay Vouchers #330-#345 in the amount of $89164.13. Supervisor Tarby seconded the motion. The motion passed unanimously. Water Vouchers # 258-#262 in the amount of $5545.41 were reviewed for payment. Councilman Paczkowski made a motion to pay Vouchers #258-#262 in the amount of $5545.41 Supervisor Tarby seconded the motion. Councilman Vitale abstained with no conflict. The motion passed 4-0 SW-1 Vouchers # 220-#223 in the amount of $2173.10 were reviewed for payment. Councilman Paczkowski made a motion to pay Vouchers # 220-#223 in the amount of $2173.10. Councilman Vitale seconded the motion. Supervisor Tarby stated he sent the letter out to Pam Helming about the $50,000.00 and was awaiting to hear from her office. With no further business at hand a motion to adjourn was made by Councilman Vitale at 10:50am. Supervisor Tarby seconded the motion. The motion passed unanimously. The meeting was adjourned. Respectfully Submitted by; Approved by: ---PAGE BREAK--- 4 Kathy Malenick; `