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TOWN OF SUMMERHILL Regular Board Meeting October 9, 2018 Town Hall 13606 State Route 90 Locke, NY 13092 Town Board Members Present: Susan Stout, Supervisor Duane Reynolds, Councilman Mary Osgood, Councilwoman Daniel Ripley, Councilman (7:07) Christopher Ryan, Councilman Town Board Members Absent: None Other Town Officers Present: John Kirk, Barb Harvey, John Chase, Harold Gilfus, Sherry Davenport Residents: Don Forster, Debbie Davenport, Jan Barrington, Gary Lansdowne Visitors: None Guests: Doug Kierst, Cayuga County Soil & Water Recording Secretary: Carol Chase The Board Meeting was called to order at 7:00 pm. Minutes of the September 11, 2108 Meeting: Motion 105 -2018 Duane Reynolds made a motion to approve the minutes with the correction of taking out the second sentence under Site Plan review, seconded by Chris Ryan. Carried 4 ayes Stout, Reynolds, Osgood, Ryan 0 nays Minutes of the September 24, 2018 Budget Workshop Meeting: Motion 106 -2018 Chris Ryan made a motion to approve the minutes as written, seconded by Mary Osgood. Carried 4 ayes, Stout, Ryan, Reynolds, Osgood 0 nays REPORTS A. Town Clerk’s Report: $450 was collected for the month of September. Motion 107 -2018 Chris Ryan made a motion to accept the Clerks report as presented, seconded by Duane Reynolds. Carried 4 ayes Stout, Reynolds, Osgood, Ryan 0 nays B. Supervisor’s Report: Susan Stout; Balance of Accounts as of September 30, 2018 Motion 108-2018 Duane Reynolds made a motion to approve the Supervisor’s report as presented, seconded by Chris Ryan Carried 3 ayes Ryan, Reynolds, Osgood 1 abstain Stout ---PAGE BREAK--- 1. General Money Market Fund: $135,301.89 2. Highway Money Market Fund: $193,171.96 3. General Consolidated Fund: $100.00 4. Trust & Agency: $100.00 5. Sara Grant Fund: $0.00 6. Fire Protection Fund: $0.00 7. Equipment Reserve 606.02 C. Code Enforcer’s Report: Harold Gilfus; 4 building permits issued, 1 permit renewal, 1 expired permit notice, 7 building permit inquiries, 1 Certificate of Compliance issued, 3 plan reviews for permit, 2 complaints/notice of violations, 1 stop work order issued, 1 closed out permit, $202.00 in fees collected, $145354 in construction costs, 11 site/driveway visits inspections, 2 foundation /footers /posthole inspections, 3 framing/structural inspections, 1 final/ pre-final inspection. D. Dog Control Report: Lindsay Anderson, 13 complaints, 1 dog seized and sheltered, 1 dog advertised, 1 dog euthanized, 4 notices to comply written, 34 hours worked, 165 miles driven for the town. E. Highway Superintendent’s Report: John Kirk, The culverts are done. Chris asks about New Visions and the status of the repair work on town roads. John states that there are some spots on Lick Street, Dresser Rd. and Sprouls Rd. that need attention. Susan will call Carmen Branca, she will give him the option of having the town fix it at Carmen’s expense. F. Assessor Report: Beckie Hendricks, She attended the SCAR hearing with Terry Smith, an agreement was reached. She is trying to get the desk organized. She has some sales reports, some are valid sales and some are not. She will send the exemption renewal letters in January. There are some changes in the Enhanced STAR, everyone with Enhanced STAR needs to sign up for the IVP program. There will be a new exemption form for Low Income Senior. G. Variance Board: No Report H. Planning Board: Barb Harvey, It has been a slow month, they will be meeting Thursday September 18th at 7 pm. I. Board of Assessment Review: No Report J. Historians Report: No Report K. Town Justice: Sherry Davenport, 7 cases, $350 in fines and $503 in surcharges RESIDENT ISSUES 1. Doug Kierst – Cayuga County Soil and Water: He is here to discuss the Sherman Gulf Rockwall. He has been to the site several times and there may be some options for grants. Usually any stream work needs a DEC permit. John mentions that the stream west of Lake Como doesn’t have a name meaning a permit is not necessary. It is a big project. He will meet with Town Officials at 10 am on September 25 at the gulf. Motion 109 -2018 Mary Osgood made a motion to hold a special meeting on September 25 at 10am at the Sherman Gulf Rockwall, seconded by Dan Ripley. Carried 5 ayes Stout, Ryan, Ripley, Osgood, Reynolds 0 nays 2. John Chase: Mr. Smith put in an electric line from Chad Barbers address to the garage on Creech Rd. OLD BUSINESS A. Update on Roof Repair: They have relocated the exhaust pipe from the boiler so that is not in a valley. The porch is currently open and it is coming along nicely. They will be starting the gutters soon. Susan has asked them to replace the lights in the entrance to the meeting room and outside the office back door. They will ---PAGE BREAK--- be submitting a voucher for the lights and labor. Carol Chase addressed the rumor that the roofers also did her roof as part of the Towns work. The clerk provided pictures and receipts of her husband and friends replacing her roof. B. Update on New Visions: They have wire to Niles and Sempronius has given permission to go through their town. C. DASNY- There was a grant for $50,000 to provide the Lake Como area with internet through Clarity Connect. We are trying to get the money applied to the New Visions grant and get coverage for the rest of Summerhill. Margaret Ambrose has stated that the paperwork has timed out but money is still available. Barry Parker is working with Charlie Ripley and Susan on this. He is willing to do the paperwork and find the residents that are not covered in the current project D. Update on the Lawsuit with Matt Ward: The Town has retained Bond, Schoeneck and King and Suzanne Galbato to represent the town. She has had the court appearance adjourned until November 2. E. Tree Removal on Hinman Road: The town received 2 quotes but Charlie Ripley has had the tree removed by RK Tree Service. F. Update on planting the trees at the Fillmore site: Charlie Ripley will do it. G. Update on the 2019 Budget: The Board was wondering how the budget will effect taxes. Susan assures them we are not close to the tax cap. Chris Ryan will connect with the Homer Fire Department about our contact. Duane Reynolds mentions that the Code of Ethics that the Town Adopts doesn’t allow elected officials to vote any measure that benefits themselves. Chris Ryan and Dan Ripley mention that it is to prevent an abuse of power not a modest raise. There is not a gross increase in pay. We need to clarify “unwarranted gain”. The Board would like another Budget Workshop. Motion 110 -2018 Mary Osgood made a motion to hold a Budget Workshop meeting on October 29, 2018 at 7pm, seconded by Duane Reynolds. Carried 5 ayes Stout, Ryan,, Reynolds, Osgood, Ripley 0 nays . NEW BUSINESS A. Resolution to move $1050 from A1340.4 Budget Contractual to A1220.4 Supervisor Contractual: Motion 111- 2018 Chris Ryan made a motion to move $1050 from A1340.4 to A1220.4 to cover the service contract for the Budget program, seconded by Dan Ripley. Carried 5 ayes Stout, Ryan, Reynolds, Ripley, Osgood 0 nays B. Resolution to move $350 from A1460.4 Records Management Contractual to A 1355.4 Assessment Contractual: Motion 112 – 2018 Duane Reynolds made a motion to move $350 from A1460.4 to A1355.4, Seconded by Dan Ripley Carried 5 ayes Stout, Ryan, Ripley, Osgood, Reynolds 0 nays C. Discussion on Mowing: Jaag Home services would not be able to mowing the town properties cheaper than the Kerricks so they will not be submitting a bid. Motion 113 -2018 Dan Ripley made a motion to keep the Kerricks as our mowing service, seconded by Chris Ryan. Carried 5 ayes Stout, Ryan , Ripley, Reynolds, Osgood 0 nays ---PAGE BREAK--- D. New Security Cameras: The hard drive and some of the security cameras have been Replaced. PAYMENT OF BILLS There were 22 General account bills voucher numbers 259-278,284,285 totaling $6649.38 and 5 Highway account bills voucher numbers 279-283 totaling $4837.82 presented for payment Motion 114 -2018 Dan Ripley made a motion to approve payment of these bills, seconded by Chris Ryan. Carried 5 Ayes Stout, Ripley, Reynolds, Osgood, Ryan 0 Nays The next regular Town Board meeting will be November 13, 2018 at 7pm. The Budget Workshop will be October 29, 2018 at 7pm. The Special Meeting at Sherman Gulf will be October 25, 2018 at 10 am Adjournment: Motion 115 -2018 A motion to adjourn was made by Mary Osgood, seconded by Dan Ripley Carried 5 Ayes Stout, Ripley, Reynolds, Osgood, Ryan 0 Nays The meeting was adjourned at 8:37pm. Carol Chase Town Clerk