Full Text
TOWN OF MENTZ REGULAR MEETING MAY 16, 2017 Supervisor Nielens called the meeting to order ay 7:08 PM, led the Pledge of Allegiance and asked for a moment of silence. Members Present: Supervisor Nielens, Councilman Mark Emerson, Councilwoman Barbara Clancy and Councilman Matt Poyneer. Councilman Jeff Mills arrived at 8:15. Others Present: Attorney Kevin Cox, Town Clerk Charleen Wood, Deputy Town Clerk/Cemetery Superintendent Lucy Ware, Highway Superintendent David Nielens, Lezli Parsons, Web Master, and Code Enforcement Jay Moose. Minutes Approval: Minutes of the April 18, 2017 Meeting: Motion made by Mark Emerson and seconded by Richard Nielens to approve the minutes as presented. Motion carried 3-1-1 with Matt Poyneer abstaining and Jeff Mills absent. Audit of Bills: Motion made by Matt Poyneer and seconded by Mark Emerson to approve the audit of bills as amended. Motion carried 4-0 with Jeff Mills absent. General A $11,102.54 VO 106-130 Highway DB $15,149.04 VO 37-44 General B $ 3,398.00 VO 9-11 HF $ 119.18 VO 9 TA $ 1,451.50 VO 9-11 Old Business: Resolution to modify the 2017 budget in the B Fund to increase B7310.4, Youth Program to total $3,000. Motion made by Matt Poyneer and seconded by Mark Emerson to adjust the 2017 B Fund budget to increase the Youth Program to $3,000. Motion carried 4-0 with Jeff Mills absent. Estimate from Hutchings Masonry & Construction for replacing sidewalk from Senior Center to corner of building in the amount of $3500.00. Barbara Clancy stated that she was not against the replacement but was concerned with the estimate and the bid process. Motion made by Matt Poyneer and seconded by Mark Emerson to have Hutchings Masonry proceed with the work. Motion carried 4-0 with Jeff Mills absent. Website – Lezli Parsons stated that we need to review the site and E-Mail her and additions or corrections. The site address is: www.cayugacounty.us/townofmentz ---PAGE BREAK--- Mason & Grant Quote for A/C Service – Motion made by Matt Poyneer and seconded by Mark Emerson to contact Mason & Grant to service the A/C’s. Motion carried 4-0 with Jeff Mills absent. New Business: Letter of support to annex the Methodist Church property into the village – this topic will be discussed and a acted on at the next meeting. Cemetery Tree Removal – a tree needs to be removed by the vault – it has several dead branches and poses as a headstone threat if it comes down. Lucy Ware would like to contact Hawk Tree Service for an estimate on removal. The board gave Lucy the go ahead to secure the estimate. Vault Roof – several shingles have come of the roof and the Cemetery Superintendent would like to contact Jesse Dennis for a quote to re-roof the vault. The board gave their approval to secure the quote. Reports: Highway Department – David Nielens – written report – also stated that he had received an additional $14,136.61 from pave NY and winter recovery. He would like the board to approve the expenditure of the additional highway money at Maiden Lane Road leading to the end of Towpath Rd. Motion made by Matt Poyneer and seconded by Mark Emerson to grant this expenditure. Motion carried 5-0. Mr. Nielens also stated that he had received a request from the surveyor for NY Central Rd. requesting the details of the creation of NY Central Rd. He has no details and referred him to the County or State. Roads and Bridges – Matt Poyneer – previously discussed under Highway Department Code Enforcement – Jay Moose – discussed swimming pools and the regulations Buildings & Grounds – Mark Emerson – stated he would call Mason & Grant to set up an appointment for HVAC service. He also stated that he would contact E & V to verify the charge for a service contract. Dog Control – Lucy Ware – written report Youth, Parks & Rec – Jeff Mills - stated that we need to verify our committee members. Discussed the summer rec program and whether or not to do just the swimming lessons and Seabreeze trip. Discussion on the ball fields and the parking issues. Mr. Mills stated that the school would be re-doing the fields and we would be able to secure the dirt for our ball fields. Mr. Mills also stated that the soccer nets were up. Landfill & Recycling – Mark Emerson – discussed the possibility of a transfer station and sending out a survey to see the interest in a transfer station. We could also post the survey on the website. Mr. Emerson stated that he had received a three-year contract from We Care for $100 per month up from $60 due to tipping fee increases. Motion made by Matt Poyneer and seconded by Jeff Mills to approve the three-year contract with We Care. Motion carried 5-0. ---PAGE BREAK--- Cemetery – Lucy Ware – written report – Mrs. Ware thanked the Highway Department for their help in the cemetery. Town Clerk – Charleen Wood – stated that she had attended the Town Clerks conference in Rochester and took seminars in interfacing with the Town Board, Assessor, and Justice Department. Electronic Death Records were also discussed. Planning Board – Dwight Wethey – No Report ZBA Board – Lucy Ware – we had a meeting April 27 and review Kevin O’Connor’s request for a use variance. We were unable to decide with the documents that he provided and requested he provide more details. Historian – Mike Riley – No Report Village Liaison – Richard Nielens – stated that he had been in discussions with the Village regarding the youth program and the water project. It was suggested that a meeting be scheduled to hash out more details of the water project. Veteran’s Memorial – will plan a meeting before the next Town Board Meeting – Joe Felice with Chair the meeting. Attorney for Town: Kevin Cox – No Report Communications/Reminders: Supervisor Nielens stated that the Bookkeeper and he would be attending a financial seminar in Skaneateles June 14 Supervisor Nielens stated that he had received communications from the County encouraging shared services. Motion made by Barbara Clancy and seconded by Matt Poyneer to adjourn at 10:15 PM. Motion carried 5-0. Meeting adjourned at 10:15 PM Charleen Wood Town Clerk