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Draft #2 Scipio Town Board Meeting This public meeting was called to order at 7:00 PM on Wednesday December 28, 2016 by Supervisor Gary Mutchler with the following people present: Supervisor: Gary Mutchler Town Clerk: Tom Olenych Council Members: Howard Nelson Highway: Mark Chamberlain Leslie Baxter CEO: Mick Piechuta Mark Ferrari Gary Whitten Visitors: Bruce Besner, Greg Rury, Becky Rury and Bob Baxter. Motion: to approve agenda for 11/09/2016 town board meeting. (Baxter / Whitten) All in favor. Issues to come before the board from town residents: There were no issues from the town residents present. Approval of the minutes of November 9, 2016 (Baxter / Whitten) All in favor. Dog Control Officer: Susie Nalley of Country Acres Kennel spoke to the board about her replacing Carl Collier as the town’s dog control officer. She submitted a proposal outlining her fees ($300.00 services and responsibilities as well as a contract from Country Acres in the event a dog needed to be sheltered and or euthanized. She does not have any liability insurance so she is willing to sign a waiver relieving the town of any responsibility should she be hurt or injured while on the job. A copy of her proposals to be forwarded to Dave Thurston the town’s attorney. It was agreed upon by the town board should there be no problems regarding the signing of a waiver by her she would be the town’s new dog control officer. Motion to approve Susie Nally as the Town of Scipio’s Dog Control Officer. (Nelson / Baxter) All in favor. Reports: A) Assessor: Heather Garner submitted a written report for the month of December. She also informed the town supervisor that the dates she gave the town for her hours during the months of January and February were not correct. The town clerk will see that the new dates and times get posted on the town’s website as well as in the town bulletin board. B) Code Enforcement Officer: Mick Piechuta submitted a written report for the month of December. C) Highway: Mark Chamberlain reported to the board that his crews have been busy plowing snow. One of the town trucks slid into a ditch and was pulled out by Oakwood Service Center. Mark also handed out a copy of the new county snow removal contract which he feels is a good contract for the town, the only difference being the new contract is for a three year period where as the previous contract was for a one year period. Mark also told the board that Ron has been hired as a wing man for snow plowing. ---PAGE BREAK--- Motion to approve the new county snow removal contract. (Mutchler / Whitten) All in favor. D) Town Clerk: Tom Olenych told the board the problems with the copier / scanner/ fax machine appear to be taken care of and everything is working as it should. Tom also told the board he, with Dodie Rowlands help, would start going over old records and files to retain what by law needs to be retained and to destroy those files and records that no longer need to be retained. E) Auditors reports: The check books for the town bookkeeper, the town clerk, the town tax collector and for the town’s court clerk were reviewed by members of the town board and found to be accurate and complete. Motion to approve the review of the town’s checkbooks. (Whitten / Baxter) All in favor. Town board members reports: A) Leslie Baxter told the board that the Owasco Lake Water Quality Management Committee favors the “9 element plan” over the “total maximum daily load plan” which is favored by the City of Auburn. She also brought up a plan by RIT students to remove the nitrogen from manure to be pelleted and later used as fertilizer. Lastly Leslie reported on the fire commissioners election results with Bill Hall receiving 189 votes, Bob Baxter receiving 129 votes and ? Young receiving 69 votes. B) Mark Ferrari gave the board the AT&T quote for the new phone service through AT&T. There will be four phones, three for the town offices and one for the town court’s office. The cost for each of these is $20.00 a month. In addition the fax will require a tablet and the fax line will cost $57.00 a month bringing the total cost to the town to $134.54 with taxes. C) Howard Nelson told the board that Chris Carrick, Solarize NY, told him that Scipio’s proposal is included the SNY’s RFP and is one of twelve (12) received from devlopers. The issue of non-residents using the transfer station came up and it was generally agreed by the board this is not a problem as it happens very infrequently. Howard also told the board he had contacted NYSEG regarding the five streetlights in Sherwood. Howard was told the poles could be taken down but could not simply be turned off. There would be no cost to the town to take the poles down but should the town want to re-install the streetlights that cost would be the town’s responsibility. Gary Whitten suggested the town let it be because the effort to do all of this wouldn’t be worth the little bit the town is charged for the streetlights by NYSEG and all the other town board members agreed. Lastly Howard brought up the letter the town received regarding the “No Reservation – No Sovereign Nation” signs on Route 34B. The return address on the letter was from the NYS DOT / Mr. Gene Cilento so Tom Olenych told the board he would contact Mr. Cilento to better understand the DOT’s position. Supervisors report: A) Supervisor Mutchler noted a change on general fund voucher #180, from November, which lowered the amount of that voucher from $8,262.90 to $7894.50 which lowered the total amount of November’s vouchers from $16,838.21 to $16,469.81. In addition highway voucher #81, from November, was lowered from $19,280.10 to $18,420.50 due to updated bill on the state retirement costs. This lowered the total amount of highway vouchers for November from $24,1760.17 to $23,310.57. B) Supervisor Mutchler told the board that the legal process behind the acquisition of Gould Cemetery was completed and the town could go ahead with the installation of a fence ---PAGE BREAK--- around the property. C) Lastly supervisor Mutchler asked the board to approve the following amendments to the budget. General Fund Transfer from A1990.41 Contingency $1,070.00 To A1990.4 Contingent Account Comp Plan Transfer from A1990.41 Contingency $257.72 To A1110.4 Justices Contractual Transfer from A1990.41 Contingency $103.62 To A1315.4 Comptroller Contractual Transfer from A1990.41 Contingent $188.88 To A1450.4 Election Contractual Transfer from A1990.41 Contingent $250.00 To A8160.1 Refuse & Garbage – Personal Services Transfer from A1990.41 Contingent $740.18 To A8160.4 Refuse & Garbage Contractual Motion to approve these transfers of funds. (Whitten / Nelson) All in favor. Other town business: there was no other town business. Approval of vouchers: General 194 – 218 totaling $10,451.26 (Mutchler / Nelson) All in favor. Highway (DA): 94 – 108 totaling $26,935.10 (Whitten / Baxter) All in favor Motion to adjourn: 8:49 PM (Baxter) All in favor. Respectfully submitted, Thomas J. Olenych Scipio Town Clerk ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK---