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Town of Victory August Town Board Meeting Minutes August 14, 2017 Council Members Present: Mike Wiggins-Supervisor Chris Cramer-Planning Robin Bartholomew Pat Coleman- Highway Lester VanDyke Beverly Sayles- Historian Terrance McBride Leonard Hand Others present: Julia Iozzio-Clerk Bob Day- Code Enforcement Debra Davis -Justice Victoria Davis- Deputy Clerk Lezli Parsons-Assessor Harvey Mills-Town Planning Public Present: Jim Rose Butch Kellogg Meeting called to order at 7:00pm with the Pledge of Allegiance by supervisor. The meeting opened with the start of a Public Hearing for the New Zoning Law for the town. #2 for 2017. Mr. Wiggins wanted to thank all involved with the project. The board will revisit the hearing at 8pm. Resolution to move $500.00 donations from Armour of Light from revenue of funds to gifts and donations to A-7140: Parks and Playgrounds. A thank you letter was sent. Motioned by Mr. VanDyke, Mrs. Bartholomew 2nd. All ayes. Resolution#2: remove all unfilled positions from the Civil Service roll. Eva Champion visited from the Civil Service office and wanted to have the town “clean the rolls”. The question was posed that if there became a need for any of the positions that had been eliminated could we reissue the without having to contact the CS office. It was stated that there would be no issue. Those positions could be opened at any time. Mr. VanDyke motioned and Mr. Hand 2nd. All ayes. Mr. Hand motioned to approve the vouchers that were scheduled to be paid, 2nd by Mr. VanDyke. All ayes. The minutes from the previous month were not offered due to time and a death in the clerk’s family. The minutes will be presented at the following meeting. ---PAGE BREAK--- Supervisor’s report by Mr. Wiggins as of 7/31/2017 General fund: (There is a $24,000.00 increase in the checking from the 2nd quarter sales tax increase. $75,209.84 will show next month) Cash reserve, CD: $372,192.00 Petty cash: $50.00 Special reserve, Capital Project: $200,990.20 Money market Special reserve: $60,000.00 Total for General fund: $833,698.87 Highway funds: $514,211.95 Victory Street Lighting Dist.: Cash- Checking: $2,012.96 Cash in time Deposits: $3197.92 Total: $5,210.88 Westbury Street Lighting Dist.: Cash-Checking: $1,730.59 Cash in time Deposits: $289.96 Total: $2,020.55 Total for all funds: $1,363,211.57 The Primary Election will be held 9/12/17 from 12 noon- 9pm. The machines will be delivered on 9/11/17. Eva Champion and Laura Granger who questioned some of the unfilled positions that are on the Civil Services roll. It was suggested that we “clean the rolls”. The question was asked what happens if we remove positions but later find that we need them, how hard it will be to reestablish those positions. It was said that any time they are needed they can be utilized. Jay Lewandowski visited for annual risk management; nothing had changed from last year to present. NYMER will be offer a class on distracted driver in the fall, as wanting the town to adapt some kind of a seatbelt and cell phone policy. A defensive driving course is available on line at NYMER.org. The fee for the course will be $19.95 and will give anyone who has completed the course a discount to be applied to their auto insurance. Mr. Wiggins has information if anyone is interested. The DEC sent a letter regarding the Westbury dam which is in disrepair. The dam is on private property and the repair falls on the land owner. The issue was brought to the town’s attention to offer to the town as a public service courtesy. ---PAGE BREAK--- Mr. Wiggins met with Paul Granado regarding the phone system. Mr. Granado said that he didn’t have any suggestions at the time but would get back to Mr. Wiggins. He has yet to hear from him. Mr. Wiggins said that he will look into a system from AT&T and Corporate Business. Mr. Wiggins handed out paperwork from the company. He has still yet to meet with AT&T. Other towns have gone with the wireless program that he spoke of as well as explaining how the majority of towns are using phone systems that are go wireless. He will look further into the matter. The paperwork also touches on Cyber Security. This seems to be something that the town may be interested in seeing at current we have no IT policy in place. Mr. Wiggins has seen where towns had been written up due to not having a policy. The town’s broad ban is running without being secure. The suggestion is to get one soon before something happens. A suggestion was made to have a trial run with using a pass code. He will get more information. Census 2020 registration for was sent to the supervisor. The supervisor was going to inform the agency that the addresses hadn’t been changed. He was going to not register the town as well as not wishing to participate. The first Budget workshops will be held after the September board meeting (9/11) and it will be the Highway Dept. for the first meeting. The following workshop meetings will be held: 9/18 & 9/25 at 7pm. Julia Iozzio delivered the clerks report: Clerk’s Report: (as of 7/31/2017) 6-Building permits =$1,010.00 7-Dog licenses=$52.00 3- Garbage Permits =$320.00 (#285) 2-Records copies =$20.00 2-Marriage lics. =$35.00 1-Record copies =$10.00 1-Subdivision =$100.00 Mrs. Davis requested permission from the board to attend the States’ Magistrates Conference in October at a cost of $70.00. Mr. Wiggins motioned and it was 2nd by Mr. VanDyke. All ayes. Mrs. Sayles handed out brochures which she collaborated on with the local towns in the Cayuga area. In May she attended the Region 9 Meeting of Historians which encompasses 9 upstate (Broom, Cayuga, Chenango, Cortland, Madison, Onondaga, Oswego, Tioga and Tompkins) regions and gave an update on the happenings on the Victory Museum. Speakers came from NYS Library and Resource Center as well as the History Center. In May Mrs. Sayles hosted a historians meeting at the Victory Museum. Memorial Day attendance was about 25-30 people at the cemetery. Pastor Greg Settle performed the ceremony. The Erie Canal Museum is now open and Mrs. Sayles in now a volunteer there. She held an event at the Victory Museum regarding the Erie Canal History and Music. About 10 people attended. She presented a new brochure regarding the Cayuga County Heritage Trail. They will be available at the clerk’s desk. The ---PAGE BREAK--- tourism board invested in them, it was no cost to us. The Weatherby Family seems to have a huge offering to our town’s history. Mr. Day from code enforcement gave a hand out regarding his report. He issued a fireworks permit for the NECC. - 5- Bld. Permits; 1-special permit; answered 2-complaints. -Will be attending the CNY Code Enforcement Official Meeting in Liverpool (9/17). -Continued fire inspections in town. He also requested if any has the names of the local pastors to let him know, as he needs to continue his foe inspections of all the churches. Mrs. Sayles said she’d help him. Mr. Mills of the Planning board needed to have an official record of all the members of the board and their terms and how they run. A staggered term was suggested so that there would always be someone on the board that has current knowledge. It was also suggested to start a record of terms now. Mr. Wiggins stated that he would also wait till the next board meeting to find out who made their requirements for training on the Zoning Board. Mr. Cramer stated when the new law comes into effect it calls for a public hearing and certified mail for all adjacent neighbors. It also calls for a Public Hearing for a special use form. He stated the planning board is willing to do the paperwork but wanted to know how the postage would be handled? He was referring to the ad in the newspaper as well as the mailings. Mr. Wiggins informed him there was a budget for such items which should be enough to cover the costs. Mr. Coleman from the Highway Dept. offered a report. The shoulder on Follett Rd. was done with oiling and paving. They are still waiting on DEC to finish a project. At this point they are doing typical summer maintenance work. They are hoping to get caught up on the road signs. Mr. Wiggins addressed a dog control issue. At the on set there weren’t enough dogs to keep the shelter open but there seems to be a turn around. Mrs. Davis asked the question regarding fees for repeat violators. It was stated that the judge sets the fees. Mr. VanDyke offered the waste report accompanied with a hand out. Mr. Wiggins called Mr. How of We Care due to over excessive trash and it sat for a few days. It appeared as if Mr. How didn’t know it was still here. It took one week before they took the original box away. The public hearing was closed at 8pm. The New Zoning law will be filed with the Secretary of State. The meeting was closed motioned by Mr. VanDyke and 2nd by Mrs. Bartholomew.