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VILLAGE BOARD MEETING JUNE 13, 2016 · PLEDGE OF ALLEGIANCE Mayor Gary Mulvaney called the meeting to order at 7:03 p.m. followed by the Pledge of Allegiance. Trustees Nancy McGuerty, Chris Fulton, and Anthony Peppe were in attendance. (Trustee Gary Fickeisen was absent.) Village Clerk Anne Riddell, Treasurer Susan Wade, Code Enforcement Officer Fred Delaney, Wastewater Treatment Plant Operator Trainee Sean Cochran, Officer In Charge Rob Brown, Moravia Police Officer Bryant Bergenstock (entered 7:09 Village resident John Janke, and Boy Scouts: Alex Janke and Ben Janke were also present. · PUBLIC TO BE HEARD Mayor Gary Mulvaney asked if there was anyone present that wanted to speak that was not on the agenda. Boy Scouts Alex Janke and Ben Janke introduced themselves to the Board stating that they had attended the Board meeting in order to complete a step in receiving a badge. The Mayor and Board welcomed them. · MINUTES A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to approve the minutes for the May 23, 2016 Village Board Meeting. · BILLS A motion was made by Trustee McGuerty, seconded by Trustee Peppe and carried with a 4-0 vote to approve the following Bills #25 (year-end). (Trustee McGuerty abstained from Bill #463 due to conflict of interest.) (Mayor Mulvaney voted.) A motion was made by Trustee Peppe, seconded by Trustee McGuerty and carried with a 4-0 vote to approve the following Bills (Trustee McGuerty abstained from Bills #7 and #11 due to conflict of interest.) (Mayor Mulvaney voted.) · TRANSFERS A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to approve the following transfers listed on Bills #25 (year-end). From: A5182.4 St. Lighting To: A1010.1 Mayor-Pers. Serv. $ .32 A1620.4 Municipal Bldg. $ 78.00 $ 78.32 From: G1990.4 Contingent To: G8130.4 Treat. & Dis. $2,810.00 · PURCHASE ORDERS A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to approve the Purchase Order for $3,713.00 to Paul F. Vitale, Inc. for a North Main Street water main repair. A motion was made by Trustee Fulton, seconded by Trustee McGuerty and carried with a 3-0 vote to approve the Purchase Order for $923.40 to Hogentogler & Co., Inc. for an Analytical Balance for the Wastewater Treatment Plant. A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to approve the Purchase Order for $1,684.80 to GP Jager, Inc. for Shoes for the Wastewater Treatment Plant. ---PAGE BREAK--- · DEPARTMENT REPORTS A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to approve the Treasurers Report for the month of May. A motion was made by Trustee Fulton, seconded by Trustee Peppe and carried with a 3-0 vote to approve the Public Works Report for the month of May. A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to approve the Water Meter Replacement Report for the month of May. A motion was made by Trustee Peppe, seconded by Trustee McGuerty and carried with a 3-0 vote to approve the Fuller Park Inspection Report for the month of May. A motion was made by Trustee Fulton, seconded by Trustee McGuerty and carried with a 3-0 vote to approve the Sewer Treatment Plant Report for the month of May. Wastewater Treatment Plant Operator Trainee Sean Cochran addressed the Board with a list that had been previously distributed pertaining to work that needed to be accomplished at the Wastewater Treatment Plant. He also addressed an email he had sent Mayor Mulvaney pertaining to a collapsed sewer line recently discovered by Grout Tech on South Main Street. (Pictures were on the table for Board review.) He stated that this repair would be expensive and needed to be done by an outside contractor; however it could probably wait until the next budget year. A motion was made by Trustee Fulton, seconded by Trustee Peppe and carried with a 3-0 vote to approve the Vehicle Log Sheet Report for the month of May. A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to approve the Dog Control for the month of May. A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to approve the Police Report for the month of May. Officer In Charge Rob Brown and Moravia Police Officer Bryant Bergenstock addressed the Board pertaining to an estimate that each of the Board members received from Brite for a new computer system that would be used throughout Cayuga County next year. The estimate was for the system to be placed in each police vehicle for a total amount of $7,288.00. After some discussion, the Board requested two more estimates. Mayor Mulvaney asked Officer In Charge Rob Brown if he had received any responses pertaining to the three letters that he was to send to three of the Village’s part-time police officers. Officer In Charge Rob Brown stated that one letter was hand-delivered and the other two he had not heard any response. A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to approve the written and verbal Code Enforcement Report for the month of May. A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to approve the Justice Report for the month of May. A motion was made by Trustee Fulton, seconded by Trustee Peppe and carried with a 3-0 vote to approve the Justice Building Inspection Report for the month of May. · CABLE ---PAGE BREAK--- Each of the Trustees received a copy of a drafted letter to be sent to Ray Dyer, III pertaining to professional fees the Village incurred for the upcoming sale of Southern Cayuga County Cablevision, LLC to Zito New York, LLC. A motion was made by Trustee Fulton, seconded by Trustee Peppe and carried with a 3-0 vote to authorize Mayor Mulvaney to sign the letter to Ray Dyer, III and mail with a copy of the invoice and Local Law #2 of 2016 attached. · GLENSIDE WATER/SEWER DISTRICT AGREEMENTS Mayor Mulvaney reported that there was no news on the Glenside Water/Sewer District Agreements. · NEW METER REPLACEMENT Mayor Mulvaney noted that the Board received the report (see above). · VILLAGE ORDINANCES Each of the Trustees received a drafted copy of an Open Burning Law. After some discussion and review, this item was tabled until the next regularly scheduled Board meeting so that the Board could receive input from Moravia Fire Chief Bill Andersen. · WATER LEAK DETECTION UPDATE Mayor Mulvaney stated that this past Friday another leak on North Main Street had been repaired and another leak was found that would be repaired after the Cayuga County Highway Department had finished their work on North Main Street. · ZONING AMENDMENTS (PB) Mayor Mulvaney stated that there was no update from the Planning Board on the Zoning Amendments. · SOLAR (STP) Each of the Trustees received a copy of the revised Village of Moravia’s Solar Feasibility Report for their information. Each Trustee also received a copy of an email from Village Attorney Charles Marangola reiterating that he had previously advised the Board to not pass the resolution nor sign the Memorandum of Understanding for the Solarize CNY Initiative. · OAK HILL GRAVEL PIT Mayor Mulvaney stated that there was no news on the Oak Hill Gravel Pit. · FINGER LAKES RUNNERS CLUB (07/23/2016) Each of the Trustees had previously received a copy of a letter from the Finger Lakes Runners Club for the annual Fillmore 5K on July 23, 2016. (The Board requested a Certificate of Insurance for the Village of Moravia instead of the one that was received for the Moravia Central School District.) ---PAGE BREAK--- A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to approve and accept the letter from the Finger Lakes Runners Club for the Fillmore 5K on July 23, 2016. (The Certificate of Insurance for the Village of Moravia and map were attached.) · ANNUAL CONTRACTS – SENIOR CITIZENS, YOUTH RECREATION A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to approve the following annual contracts: Moravia Senior Citizens $1,500.00 Town of Moravia (Youth Recreation) $7,500.00 · 2016-2019 DOG CONTROL & SHELTER AGREEMENT Each of the Trustees received a copy of the 2016-2019 Dog Control Shelter Agreement. A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to authorize the Mayor’s signature and approve the 2016-2019 Dog Control & Shelter Agreement with Country Acres Pet Services, LLC. (It was noted that there was no increase, however, the Agreement was now a three year Agreement.) · VILLAGE ATTORNEY ANNUAL AGREEMENT (LETTER OF ENGAGEMENT) Each of the Trustees received a copy of the 2016-2017 Village Attorney Charles Marangola’s Letter of Engagement in the amount of $6,250.00 per year to be paid quarterly. A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to approve and authorize Mayor Mulvaney to sign the Letter of Engagement from Village Attorney Charles Marangola for 2016-2017. · PROPOSED VILLAGE OF MORAVIA FEES SCHEDULE Each of the Trustees received a copy of the proposed Village of Moravia Fees Schedule. A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to approve the Village of Moravia Fees Schedule dated June 13, 2016. (It was noted that there was no increase in the fees.) · EMPLOYMENT APPLICATIONS (MPD – BADMAN & ATKINS) Applications for employment for the Moravia Police Department from Thomas Badman and Nicholas Atkins were on the table for Board review. A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to accept and place on file the employment applications from Thomas Badman and Nicholas Atkins. A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to hire Thomas Badman effective June 14, 2016 at $17.84/hour. (It was noted that he would be scheduled to work pending him receiving equipment.) ---PAGE BREAK--- · LENS PROGRAM (DMV) Each of the Trustees received a copy of a Department Of Motor Vehicles program entitled LENS (License Event Notification Services). Village Clerk Anne Riddell explained that it was offered to municipalities at no charge. She continued explaining that it was a program which reviewed driver license records of employees that drive municipal vehicles and reports any changes in their licenses. Mayor Mulvaney requested the Board to review the information and prepare to discuss at the next regularly scheduled Board meeting. · COPIER MAINTENANCE AGREEMENT Each of the Trustees received a copy of the annual Maintenance Agreement from Copier Products for the Village Office’s copier. A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 3-0 vote to approve the maintenance agreement with Copier Products Sales & Service, Inc. at the cost of $750.00 per year. · VILLAGE OF MORAVIA INVESTMENT POLICY Each of the Trustees received a copy of the Village of Moravia’s Investment Policy for their review. A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to approve the Village of Moravia Investment Policy. · VILLAGE OF MORAVIA PROCUREMENT POLICY & PROCEDURE Each of the Trustees received a copy of the Village of Moravia’s Procurement Policy and Procedure for their review. A motion was made by Trustee Fulton, seconded by Trustee McGuerty and carried with a 3-0 vote to approve the Village of Moravia’s Procurement Policy and Procedure. · AMPHITHEATER USE REQUEST (06/17/16) Each of the Trustees received a copy of a Request For Use Of Amphitheater at Ethel Fuller Park from Rebecca Gentilcore for June 17, 2016. A motion was made by Trustee McGuerty, seconded by Trustee Fulton and carried with a 4-0 vote to approve the Request For Use Of Amphitheater at Ethel Fuller Park from Rebecca Gentilcore for June 17, 2016. (It was noted that the Village had received a Certificate of Insurance.) · VILLAGE JUSTICE BUILDING USE REQUEST (DEMOCRATIC PRIMARY 6/28/16) Each of the Trustees received a copy of an email from Cayuga County Board of Elections requesting use of the Village Justice Center on June 28, 2016. A motion was made by Trustee Fulton, seconded by Trustee Peppe and carried with a 3-0 vote to approve Cayuga County Board of Elections to use the Village Justice Center on June 28, 2016 for the Democratic Primary. · FIRST BAPTIST CHURCH OR MORAVIA REQUEST ---PAGE BREAK--- Each of the Trustees received an email from the First Baptist Church of Moravia requesting Church Street be closed during their Vacation Bible School. After some discussion with Officer In Charge Rob Brown, a motion was made by Trustee McGuerty, seconded by Trustee Peppe and carried with a 3-0 vote to deny the request to close Church Street the evenings from June 26-June 30, 2016 due to safety concerns. · INFORMATIONAL ITEMS The Village Board of Trustees each received a copy of the following: - Memo to Code Enforcement Officer from Mayor (re: appointment scheduling). - Memo to Officer in Charge from Mayor (re: employment application). - Letter to Mayor from Mill Stream Court. (Copy given to Officer in Charge Rob Brown.) - Quarterly Open Agenda Items. - Cayuga County Association of Villages Minutes (05/31/16). - Letter from Village resident to Mayor pertaining to various infrastructure concerns. Mayor Mulvaney stated that he would give a copy of letter to Mike Perkins (Department of Public Works) and request he look into the concerns. On the table for Board review was: - Vehicle Log Sheets for the month of May. - Pictures of sewer pipe collapse on South Main Street. Trustee McGuerty gave a report of the Cayuga County Association of Villages meeting held in May. A motion was made by Trustee Peppe, seconded by Trustee Fulton and carried with a 3-0 vote to adjourn at 8:44 p.m. Anne Riddell, Village Clerk