Document cayugacounty_gov_doc_4df63bccdb

SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-1 August 2013 SECTION 3: PLANNING PROCESS INTRODUCTION This section includes a description of the planning process used to develop the Cayuga County Multi- Jurisdictional All-Hazard Mitigation Plan, including how it was prepared, who was involved in the process, and how the public was involved. To ensure that the Plan met the requirements of the DMA 2000, an approach to the planning process and plan documentation was developed to achieve the following two goals: 1. The Plan will be multi-jurisdictional and consider natural hazards facing Cayuga County, thereby satisfying the natural hazards mitigation planning requirements specified in DMA 2000. Cayuga County invited all municipalities in Cayuga County to join with them in the preparation of a Cayuga County Multi-Jurisdictional All-Hazard Mitigation Plan. Cayuga County and all its municipalities (with the exception of the Town of Cato) are participating in the Plan as indicated in Table 3-1 below. Table 3-1. Participating Cayuga County Jurisdictions Jurisdictions City of Auburn Town of Ira Town of Scipio Town of Aurelius Town of Ledyard Town of Sempronius Village of Aurora Town of Locke Town of Sennett Town of Brutus Town of Mentz Town of Springport Town of Cato* Village of Meridian Town of Sterling Village of Cato Town of Montezuma Town of Summerhill Village of Cayuga Town of Moravia Town of Throop Town of Conquest Village of Moravia Village of Union Springs Village of Fair Haven Town of Niles Town of Venice Town of Fleming Town of Owasco Town of Victory Town of Genoa Village of Port Byron Village of Weedsport *Town has unofficially indicated that it will not be participating in the plan. The Cayuga County Multi-Jurisdictional All-Hazard Mitigation Plan (HMP) was written using the best available information obtained from a wide variety of sources. Throughout Plan development, a concerted effort was made to gather information from municipal and regional agencies and staff as well as stakeholders, federal and state agencies, and the residents of Cayuga County. The HMP Planning Committee solicited information from local agencies and individuals with specific knowledge of certain natural hazards and past historical events. In addition, the Committee took into consideration planning and zoning codes, ordinances, and other recent planning decisions. The hazard mitigation strategies identified in this Plan have been developed through an extensive planning process involving local, county and regional agencies, County residents, and stakeholders. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-2 August 2013 2. The Plan was developed following the process outlined by DMA 2000, FEMA regulations, and FEMA and NYSOEM guidance. Cayuga County elected to follow this process to ensure that the plan would be developed to meet all the requirements to support Plan review. This section of the Plan describes the mitigation planning process, including Preparing to Plan; Planning Partnership – Organization and Activity; Stakeholder and Public Outreach and Involvement; Coordination with Existing Mitigation Efforts and Programs; Integration of Existing Data, Plans, and Information; and Continued Public and Stakeholder Involvement. HAZARD MITIGATION IN CAYUGA COUNTY – PREPARING TO PLAN Many parties supported preparation of this plan, including the Steering Committee, Planning Committee, and other stakeholders. This planning process does not represent the start of hazard risk management in Cayuga County; rather it is part of an ongoing process that various State, County and local agencies, and individuals have continued to embrace.  Various regional, county and local agencies and governments have been involved in natural hazard risk assessment, mitigation planning and project activities, prior to and/or unrelated to the current planning effort. Such activities provide a strong foundation for subsequent efforts, and an awareness and understanding of the need for and benefits of mitigation planning across a broad range of regional, county and local governments and stakeholders. Several examples of such activities are presented here.  All jurisdictions in Cayuga County participate in the National Flood Insurance Program, and manage their floodplains according to the requirements of participation in that program. PLANNING PARTNERSHIP - ORGANIZATION AND ACTIVITY This section of the Plan identifies how the planning process was organized with the many “planning partners” involved, and outlines the major activities that were conducted in the development of this Plan. Organization of Planning Partnership Recognizing the need to manage natural risk within Cayuga County, and to meet the requirements of the DMA 2000, the Cayuga County Legislature assigned the Cayuga County Emergency Management Department with the responsibilities of managing a natural hazards mitigation plan project. On November 10, 2011 FEMA notified NYSOEM that Cayuga County’s application for a planning grant to create a county-wide Multi-Jurisdictional All-Hazard Mitigation Plan under FEMA’s Hazard Mitigation Grant Program (HMGP 1857) was approved. On May 1, 2012 the Cayuga County Legislature signed the State of NY Multi-Year Funding Agreement for the grant funding. Through an open bid process, Cayuga County selected a contract planning consultant (Tetra Tech Inc. –Morris Plains, NJ). A contract between Tetra Tech Inc. (Tetra Tech) and Cayuga County was executed on July 18, 2012. Specifically Tetra Tech, the “contract consultant,” was tasked with:  Working with Cayuga County’s Hazard Mitigation Committee and their partners to identify mitigation actions (Projects) for which Cayuga County and partners may seek grant funding,  Recommending actions to ensure County and participating partners are in good standing and demonstrate continued compliance with National Flood Insurance Program (NFIP) regulations, including local floodplain ordinances and permitting requirements, and ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-3 August 2013  Preparing a FEMA approved All-Hazards Mitigation Plan for Cayuga County. In support of these tasks, the consultant scope included:  Assistance with the development and implementation of a public and stakeholder outreach program  Data collection  Facilitation and attendance at meetings (Planning committee, stakeholder, public and other)  Outreach to other various outside groups, facilities, and agencies as outlined in Cayuga County’s original Request for Proposals for information vital to risk identification and mitigation strategies  Review of hazards of concern, and preparation of hazard profiling and risk assessment  Assistance with the development of mitigation planning goals and objectives  Assistance with the prioritization of mitigation actions  Authoring of the Draft and Final Plan documents To facilitate plan development, with support from their contract consultant, Cayuga County developed a Steering Committee to provide guidance and direction to the planning effort, and to ensure the resulting document will be embraced both politically and by the constituency within the planning area. The Steering Committee was charged with:  Providing guidance and oversight of the planning process on behalf of the general planning partnership;  Attending and participating in Steering Committee meetings;  Assisting with the development and completion of certain planning elements, including: o Identification of “Hazards of Concern,” o Public and Stakeholder Outreach, o Mitigation Planning Goals and Objectives, o Identification and screening of appropriate mitigation strategies and activities; and  Reviewing and commenting on plan documents prior to submission to NYSOEM and FEMA. The Steering Committee provided guidance and leadership, oversight of the planning process, and acted as the point of contact for all participating jurisdictions and the various interest groups in the planning area. The makeup of this committee was selected to provide the best possible cross section of views to enhance the planning effort and to help build support for hazard mitigation. Prior to the general project Kick-off meeting, a more limited working group was assembled to initiate the planning process and assist with overall project administration, including the formation of the full Steering Committee. This group included the co-chairs as well as county representatives from the Cayuga County Department of Planning and Economic Development and Office of Emergency Management. The Steering Committee was comprised of appropriate municipal personnel, local emergency first responders, and other stakeholders to effectively guide the overall process, provide significant input, and partner with Tetra Tech to develop a FEMA-approved Plan. On August 16, 2012, the Steering Committee met for the first time and continued to meet throughout the year. Table 3-2 shows the current members of the Steering Committee, at the time of this draft Plan’s publication. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-4 August 2013 Table 3-2. Cayuga County Hazard Mitigation Plan Steering Committee Members Name Title Organization Bruce Natale* Cayuga County Flood Hazard Mitigation Engineer Cayuga County Planning Department Brian Dahl* Director of Emergency Services, Hazard Mitigation Coordinator Cayuga County Emergency Management Office Niel Rivenburgh* Deputy Director Cayuga County Emergency Management Office Michele Wunderlich Senior Planner Cayuga County Planning Department Kevin Carpenter ES Manager American Red Cross Jeff Dygert Chief City of Auburn Fire Department Mark Fleming Lieutenant New York State Police Doug Kierst District Field Manager/ Director Cayuga County Soil and Water Conservation District Bill Lupien Superintendent City of Auburn Engineering Department Eileen O'Connor Director of Environmental Health Services Cayuga County Health Department Tom Putnam Engineering Division Auburn Community Hospital Charles Ray Town of Cato Supervisor Association of Town Supervisors Scott Shaft Interim Director Public Safety Cayuga Community College Pat Steger President Cayuga County Town Highway Superintendents Assoc. Jim Stowell Undersheriff Cayuga County Sheriff’s Office Mark Synder Safety Coordinator Cayuga Onondaga BOCES Mike Talbot Superintendent City of Auburn Department of Public Works Doug Ververs Director Cornell Cooperative Extension of Cayuga County Richard Wheeling Sr. Engineering Tech Cayuga County Highway Department *Co-Chair In August, 2012 Cayuga County notified all 33 municipalities within Cayuga County of the pending planning process and invited them to formally participate. Municipalities were provided with a copy of the Planning Partner Expectations and asked to formally notify Cayuga County of their intent to participate (via a Letter of Intent) and to identify a planning point of contact to serve on a Planning Committee and represent the interests of their respective community. A Planning Committee was assembled to represent each of the municipalities participating in the Plan, consisting of all members of the Steering Committee, and at least one representative from each of the participating municipalities. Each municipality received a copy of the “Planning Partner Expectations” which outlined the responsibilities of the participants and the agreement of the partners to authorize the Steering Committee to represent the jurisdiction in the completion of certain planning elements as noted above. The Planning Committee was charged with the following:  Represent their jurisdiction throughout the planning process  Establish Plan development goals ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-5 August 2013  Establish a timeline for completion of the Plan  Ensure that the Plan meets the requirements of DMA 2000 and FEMA and NYSOEM guidance;  Solicit and encourage the participation of regional agencies, a range of stakeholders, and citizens in the Plan development process  Assist in gathering information for inclusion in the Plan, including the use of previously developed reports and data  Organize and oversee the public involvement process  Identify, develop and prioritize appropriate mitigation initiatives.  Review, amend, and approve all sections of the Plan  Develop and author the jurisdictional annex for their jurisdiction  Develop, revise, adopt, and maintain the Plan It is noted that the Letter of Intent to Participate identifies the above “Planning Partner Expectations” as serving to identify those activities comprising overall participation by jurisdictions throughout the planning process. It is recognized that the jurisdictions in Cayuga County have differing levels of capabilities and resources available to apply to the planning process, and further, have differing exposure and vulnerability to the natural hazard risks being considered in this Plan. It was Cayuga County’s intent to encourage participation by all inclusive jurisdictions, and to accommodate their specific needs and limitations while still meeting the intents and purpose of Plan participation. Such accommodations have included the establishment of a Steering Committee, engaging a contract consultant to assume certain elements of the Planning process on behalf of the jurisdictions, and the provision of additional and alternative mechanisms to meet the purposes and intent of mitigation planning. Ultimately, jurisdictional participation is evidenced by a completed annex of the Plan wherein jurisdictions have individually identified their planning points of contact, evaluated their risk to the hazards of concern, identified their capabilities to effect mitigation in their community, and identified and prioritized an appropriate suite of mitigation initiatives, actions, and projects to mitigate their natural hazard risk; and eventually, by the adoption of the Plan via resolution. Extensive outreach efforts by the Cayuga County Planning Department resulted in nearly perfect participation by stakeholders and Cayuga County municipalities. Planning Department leads effectively engaged city, town, and village staff members and other representatives from 32 of the 33 Cayuga County municipalities, ensuring a complete understanding of the process and the goals of the mitigation plan. Table 3-3 shows the current municipal members of the Planning Committee, at the time of this Plan’s publication. Please note that while Steering Committee members are also part of the overall project Planning Committee, the list below only identifies those Planning Committee members representing participating municipalities. Steering Committee members are identified in Table 3-2. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-6 August 2013 Table 3-3. Planning Committee Members (Municipal Representatives Only) Organization Name Title City of Auburn Michael Talbot Superintendent of Public Works Town of Aurelius Edward J. Ide Aurelius Town Supervisor Village of Aurora Ann Balloni Village Clerk Town of Brutus James Hotaling Supervisor Village of Cato Mary Gratton Bowman Village Clerk Village of Cayuga Helen Day Mayor Town of Conquest Dan George Planning Board Chairman Village of Fair Haven William McVea Mayor Town of Fleming Gary B. Searing Town Supervisor Town of Genoa Lorie Fessenden Supervisor Town of Ira James Lunkenheimer Town Supervisor Town of Ledyard Mark Jordan Supervisor Town of Locke Natalie Hingston Town Clerk Town of Mentz Suzanne McBath Supervisor Village of Meridian Edward Epprecht Mayor Town of Montezuma Jeffery Dawson Highway Superintendent Town of Moravia Gary Hatfield Moravia Town Supervisor Village of Moravia Anne Riddell Village Clerk Town of Niles Patrick Steger Highway Superintendent/ Pres. Town of Owasco Ed Wagner Town Supervisor Village of Port Byron Ronald Wilson Mayor Town of Scipio Mark Chamberlain Highway Supervisor Town of Sempronius Victoria Becker Town Clerk Town of Sennett Penelope Dennis Town Clerk Town of Springport Richard Waldron Highway Superintendent Town of Sterling Brian Soper Highway Superintendent Town of Summerhill Charles E. Ridley Supervisor Town of Throop Joe McBride Highway Superintendent Village of Union Springs Robert Kneaskern Superintendent of Public Works Town of Venice John C. Grover Supervisor Town of Victory Harvey E. Mills Chairman, Town Planning Board Village of Weedsport Jean B. Saroodis Mayor Members of the Committee (individually and as a whole), as well as key stakeholders, convened and/or communicated on an as-needed basis to share information and participate in workshops to identify hazards; assess risks; identify critical facilities; assist in developing mitigation goals, objectives and actions; and provide continuity through the Plan development process to ensure that natural hazards and transportation vulnerability information and appropriate mitigation strategies were incorporated into the Plan. Each member of the Planning Committee had the opportunity to review the Plan and supported interaction with other stakeholders and assisted with public involvement efforts. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-7 August 2013 Planning Partnership Activities A summary of planning partnership activities, including Planning and Steering Committee meetings held during the development of this Plan, is included in Table 3-4. This summary table identifies only the formal meetings held during plan development, and does not reflect the larger universe of planning activities conducted by individuals and groups throughout the planning process. In addition to these meetings, there was a great deal of communication between Planning Committee members through electronic mail (email) and by phone. After completion of the Plan, implementation and ongoing maintenance will become a function of the Planning Committee. The Planning Committee is responsible for reviewing the Plan and accepting public comment as part of an annual review and as part of the five year mitigation plan update. Table 3-4 presents a summary of key milestones and planning partnership efforts implemented during the development process for this Plan. This table also identifies which DMA 2000 requirements the activities satisfy. Table 3-4. Summary of Planning Outreach Date Activity/DMA 2000 Requirement Key Outcomes/Purpose Attendees 3/22/12 1b Association of Town Supervisors. County Planning (Geoff Milz) announced pending grant and outline project scope. About half the towns represented. 4/17/12 1b Cayuga County Association of Villages announced pending grant and outline project scope. All nine villages represented. 5/1/12 1a NYSOEM grant agreement executed by Cayuga County 7/25/12 2 Pre-Project Kickoff Meeting Bruce Natale, Michele Wunderlich; Cayuga County (CC) Planning Department Brian Dahl, CC Emergency Management Jonathan Raser, Bianco; Tetra Tech 8/16/12 2, 3a, 3b Steering Committee Meeting #1 To discuss the planning status, project schedule, data collection, public and stakeholder outreach. Michele Wunderlich, CC Planning Department Brian Dahl, CC Emergency Management Bianco; Tetra Tech 9/20/12 1b, 2, 3a, 3b, 3c Steering Committee Meeting #2 To discuss the meeting schedule, data collection, critical facilities, and public outreach. Kevin Carpenter, American Red Cross Jim Stowell, Cayuga County Sheriff’s Office (CCSO) Undersheriff Jeff Dygert, City of Auburn Fire Chief Doug Kierst, Cayuga County Soil and Water Conservation District Mark Snyder, Cayuga-Onondaga BOCES (BOCES) Brian Dahl, CC Emergency Management Doug Ververs, Cayuga County Cornell Cooperative Extension (CCCCE) Michele Wunderlich, CC Planning Department Mark Fleming, New York State Police George Welch, Auburn Community Hospital Bill Lupien, City of Auburn Engineering Department Bianco Tetra Tech ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-8 August 2013 Date Activity/DMA 2000 Requirement Key Outcomes/Purpose Attendees 9/26/12 1b, 2, 3a, 3c Planning Committee and Stakeholder Kick Off Meeting Provide project overview, describe HMP planning process, discuss project timeline, schedule of activities, and participant requirements. Other discussion topics included hazards of concern identification, critical facilities and other data collection, local capability assessment, public and stakeholder outreach, jurisdictional annexes, and mitigation grant funding opportunities. Jim Bailey, Ledyard Ann Balloni, Aurora Keith Batman, Scipio Mary Kae Brentlinger, Brutus Ed Cook, Conquest Gerald Cunningham, Brutus Brian Dahl and Niel Rivenburgh, CC Emergency Management Office Jeff Dygert, Auburn Gary Hatfield, Moravia Gabriel Holbrow, Bruce Natale and Michele Wunderlich, CC Planning Department Ed Ide, Aurelius Mark Jordan, Ledyard Doug Kierst, Charles Knapp, Conquest Bob Kneaskern, Union Springs James Lunkenheimer, Ira Suzanne McBath, Mentz Joe McBride, Throop Nancy McGuerty, Moravia Harvey Mills, Victory Bruce Natale, Cayuga County David Newert, Cayuga County Tom Putnam, Auburn Community Hospital Charles Ray, Cato Charles Ripley, Summerhill Jean Saroodis, Weedsport Doug Selby, Auburn Keith Severson, CCCCE William Sherman, Cayuga Cheryl Shields, Genoa Chris Stephens, CCSO Jim Stowell, CCSO Michael Talbot, Auburn Richard Talcott, Venice Dean Tanner, Union Springs Richard Waldron, Springport Ronald Wilson, Port Byron Ed Wagner, Owasco 10/10/12 1b, 2, 3a, 4a Working Group Meeting: To discuss the planning status, project schedule, data collection, public and stakeholder outreach. Bruce Natale, CC Planning Department Brian Dahl, CC Emergency Management Office Michele Wunderlich, CC Planning Department Eileen O’Connor, CC Health Department Bianco, Tetra Tech 10/10/12 1b Public Outreach: County placed hazard mitigation plan page on website with button link on home page Cayuga County Planning Department /IT 10/10/12 1b Public Outreach: County distributed media release publicizing public survey and requesting public input Cayuga County Planning Department ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-9 August 2013 Date Activity/DMA 2000 Requirement Key Outcomes/Purpose Attendees 10/24/12 1b, 2, 4a Steering Committee Meeting To discuss the planning status, public and stakeholder outreach, and goals and objectives. Bruce Natale, CC Planning Department Brian Dahl, CC Emergency Management Office Michele Wunderlich, CC Planning Department Eileen O’Connor, CC Health Department Keith Severson, CCCCE Kevin Carpenter, American Red Cross Jeff Dygert, City of Auburn Fire Chief Doug Kierst, Scott Shaft, Cayuga Community College Jim Stowell, CCSO Mike Talbot, City of Auburn Public Works Bianco, Tetra Tech 11/14/12 1b, 2, 3a, 4a Working Group Meeting Bruce Natale and Michele Wunderlich; CC Planning Department Brian Dahl, CC Emergency Management Office Bianco, Tetra Tech 12/5/12 2, 3a, 3b, 3c, 3d, 3e SWOO Discuss weaknesses, obstacles, and opportunities James Bailey, Ledyard Kevin Carpenter, American Red Cross Brian Dahl, CC Emergency Management Office Jeffrey Dawson, Montezuma Anthony DeCaro, Auburn Jeff Dygert, Auburn Mark Fleming, New York State Police Roger Grantiero, Fair Haven Jenny Haines, Auburn Brian Hicks, Auburn Mark Jordan, Ledyard Doug Kierst, CC SWCD Robert Kneaskern, Union Springs Kris LaPointe, Sennett Suzanne McBath, Mentz Bill McVea, Fair Haven Harvey Mills, Victory Jay Moose, Mentz David Morris, Sennett Bruce Natale, CC Planning Department Eileen O’Connor, CC Health Department Jonathan Raser, Tetra Tech Matt Rejman, Genoa Anne Riddell, Moravia Roman Rotko, Auburn David Schneck, Springport Cheryl Shields, Genoa Mark Snyder, BOCES Brian Soper, Sterling Donna Sowles, Auburn Community Hospital Chris Stephens, CCSO Jim Stowell, CCSO, Undersheriff Dean Tanner, Union Springs Doug Ververs, CCCCE Ed Wagner, Owasco Richard Waldron, Springport Kurt Wilmot, Aurora Michele Wunderlich, CC Planning Department ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-10 August 2013 Date Activity/DMA 2000 Requirement Key Outcomes/Purpose Attendees 12/12/12 2, 3b, 3c, 3d, 3e, 4 Steering Committee Meeting To discuss SWOO results, comment on hazard profiles, and finalize critical facilities. Bruce Natale, CC Planning Department Brian Dahl, CC Emergency Management Office Niel Rivenburgh*,CC Emergency Management Office Michele Wunderlich, CC Planning Department Kevin Carpenter, American Red Cross Jeff Dygert, City of Auburn Fire Department Mark Fleming, New York State Police Doug Kierst, Bill Lupien, City of Auburn Engineering Department Eileen O'Connor, CC Health Department Tom Putnam, Auburn Community Hospital Scott Shaft, Cayuga Community College Pat Steger, CC Town Highway Superintendents Assoc., Town of Niles Jim Stowell, CCSO Undersheriff Mark Synder, BOCES Mike Talbot, City of Auburn Department of Public Works Doug Ververs, CCCCE Richard Wheeling, CC Highway Department 1/02/13 2, 3b, 5a, 5b, 5c Steering Committee Meeting To discuss the planning status, municipal participation, profile comments, and draft maintenance procedure. Bruce Natale, CC Planning Department Brian Dahl, CC Emergency Management Office Michele Wunderlich, CC Planning Department Eileen O’Connor, CC Health Department Bill Lupien, City of Auburn Engineering Dept. Pat Steger, CC Town Highway Superintendents Association, Town of Niles Kevin Carpenter, American Red Cross Jeff Dygert, City of Auburn Fire Chief Doug Kierst, Scott Shaft, Cayuga Community College Jim Stowell, CCSO Undersheriff Bianco, Tetra Tech Mark Snyder, BOCES Doug Ververs- CCCCE 1/9/13 1b, 2, 3a, 3b Working Group Meeting To discuss hazard profile comments, transportation profile to be edited, municipal participation status, and Public Survey distribution. Michele Wunderlich, CC Planning Department Eileen O’Connor, CC Health Department Bianco, Tetra Tech ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-11 August 2013 Date Activity/DMA 2000 Requirement Key Outcomes/Purpose Attendees 2/5/13 2, 3a, 3b, 5a, 5b, 5c Working Group Meeting To review profiles, review municipal participation, plan maintenance procedures, and public stakeholder outreach Kevin Carpenter, American Red Cross Brian Dahl, CC Emergency Management Office Jeff Dygert, City of Auburn Fire Department Doug Kierst, Bill Lupien, City of Auburn Engineering Department Bruce Natale, CC Planning Department Eileen O'Connor, CC Health Department Tom Putnam, Auburn Community Hospital Pat Steger, CC Town Highway Superintendents Assoc., Town of Niles Jim Stowell, CCSO Undersheriff Mark Synder, BOCES Mike Talbot, City of Auburn Department of Public Works Doug Ververs, CCCCE Richard Wheeling, CC Highway Department Michele Wunderlich, CC Planning Department 2/13/13 1b, 2, 4b Working Group Meeting Michele Wunderlich, Bruce Natale; CC Planning Department Eileen O’Connor, CC Health Department Bianco, Tetra Tech 2/27/13 2, 3a, 3b, 3c, 4a, 4b Steering Committee Meeting To discuss the Hazard Mitigation Planning, Homework Collection, Jurisdictional Annex Workshops, Mitigation Strategies, Public and Stakeholder Outreach, Plan Resolution, and local match in-kind services. Bruce Natale, CC Planning Department Brian Dahl, CC Emergency Management Office Michele Wunderlich, CC Planning Department Eileen O’Connor, CC Health Department Bill Lupien, City of Auburn Engineering Dept. Pat Steger, CC Town Highway Superintendent Association, Town of Niles Kevin Carpenter, American Red Cross Rich Wheeling, CC Highway Dept. Doug Kierst, Jim Stowell, CCSO Undersheriff Doug Ververs, CCCCE Bianco, Tetra Tech Michael Arduini, Tetra Tech 3/15/13 1b, 2, 4b Working Group Meeting Bruce Natale, Planning Department Michele Wunderlich, CC Planning Department Eileen O’Connor, CC Health Department Bianco, Tetra Tech 3/20/13 1b, 2 Public Meeting Robert Amerman, Summerhill Scott DeJoy, City of Auburn Fire Dept. Pat DiNonno and David Newart; CC Emergency Management Office Jim Stowell, CCSO Undersheriff Michele Wunderlich, Bruce Natale, and Gabriel Holbrow; CC Planning Department Bill Anderson and Mark Strong; Moravia Fire Dept. Jonathon Raser and Bianco; Tetra Tech ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-12 August 2013 Date Activity/DMA 2000 Requirement Key Outcomes/Purpose Attendees 3/20/13 and 3/21/13 2, 4a, 4b Jurisdictional Annex Workshops Roman Rotko, Jeff Dygert, Christina Selvek; Auburn Kurt Wilmot, Aurora Debbie Pinckney, Aurelius Mary Kae Brentlinger, Gerald Cunningham; Brutus Carl Lincoln, J. S. Youngs; Cato Bill Sherman, Cayuga (v)Ed Cook, Conquest Bill McVea, Terri DeGregorio; Fair Haven Gary Searing, Kerry L. Smith; Fleming Richard Sellen; Genoa James Lunkenheimer, Ira John Binns, Ledyard Peter Compton, Locke Jeffrey Dawson, Montezuma Suzanne McBath, Mentz Douglas Appleman, Meridian Steve Mulvaney, Moravia Anne Riddell, Moravia Patrick Steger, Niles Ed Wagner, Owasco Ken Burnett, Port Byron Mark Chamberlain, Keith Batman; Scipio Bruce Nodine, Sempronius Kris LaPointe, Sennett Richard Waldron, Springport Brian Soper, Lorry Palmieri; Sterling Charles Ripley, Summerhill Joe McBride, Throop Robert Kneaskern, Dean Tanner, Diego Ruiz; Union Springs John C. Grover, William Rejman; Venice Harvey Mills, Lucille Craine, Nick Blanchard; Victory Jean B. Saroodis, Jim Saroodis; Weedsport Gabriel Holbrow, Michele Wunderlich, Bruce Natale; CC Planning Department Niel Rivenburgh; CC Emergency Management Office Jonathan Raser, Bianco; Tetra Tech 3/27/13 2, 4a, 4b Steering Committee Meeting To discuss the Hazard Mitigation Plan Status, Jurisdictional Annex Workshops, County Mitigation Strategies, Plan Maintenance Procedure, and local match in-kind services. Niel Rivenburgh*,CC Emergency Management Office Michele Wunderlich, CC Planning Department Eileen O’Connor, CC Health Department Bill Lupien, City of Auburn Engineering Dept. Pat Steger, CC Town Highway Superintendents Association, Town of Niles Jeff Dygert, City of Auburn Fire Chief Kevin Carpenter, American Red Cross Bianco, Tetra Tech 4/15/13 2, 4a, 4b, 5a Working Group Meeting To discuss annex sections, comprehensive plan updates, public feedback to the draft plan, and the revised plan submittal schedule. Bruce Natale, CC Planning Department Brian Dahl, CC Emergency Management Office Michele Wunderlich, CC Planning Department Eileen O’Connor, CC Health Department Bianco, Tetra Tech ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-13 August 2013 Date Activity/DMA 2000 Requirement Key Outcomes/Purpose Attendees 4/24/13 2, 4a, 4b Steering Committee Doug Kierst, Jim Stowell, CCSO Bruce Natale, CC Planning Department Brian Dahl, CC Emergency Management Office Bianco, Tetra Tech 5/8/13 2, 4a, 4b Working Group Meeting Brian Dahl, CC Emergency Management Office Michele Wunderlich, CC Planning Department Bianco, Tetra Tech 5/9/13 5a County Legislature designation of Hazard Mitigation Coordinator and County Flood Hazard Mitigation Engineer Cayuga County Legislature 6/6/13 1b Public Outreach: Email to the City of Auburn, towns and village for public/stakeholder review/comment of the Draft Plan and announcement of public meeting. Included flyer for posting at the City/Town/Village hall. Also sent email and flyer to emergency management services personnel (County-wide). Cayuga County Planning Department 6/14/13 1b Public Outreach: Email to neighboring counties emergency management offices for public/stakeholder review/comment of the Draft Plan and announcement of public meeting. Also sent to the media. Cayuga County Planning Department 6/18/13 1b Public Outreach: Flyer distributed to 600 cars who attended the Cayuga County Household Electronics Day recycling event for public/stakeholder review/comment of the Draft Plan and announcement of public meeting. Cayuga County Planning Department 6/19/13 1b Public Meeting: Presentation of Plan-Public Meeting Jeff Dygert, City of Auburn Fire Chief Jim Saroodis, Weedsport Pat DiNonno, CC Emergency Management Office Doug Ververs, CCCCE Brian Dahl, CC Emergency Management Office Michele Wunderlich, CC Planning Department Bianco, Tetra Tech 6/28/13 1b Public Outreach: Email to legislators notifying Plan development progress, anticipated submittal date, and providing web link for review/comment of Draft Plan. Cayuga County Planning Department 7/8/13 1b Public Outreach: Email requests sent to school district superintendents for public/stakeholder review/comment of Draft Plan. Cayuga County Planning Department Note: TBD = to be determined. Each number in column 2 identifies specific DMA 2000 requirements, as follows: CC = Cayuga County 1a – Prerequisite – Adoption by the Local Governing Body 1b – Public Participation 2 – Planning Process – Documentation of the Planning Process 3a – Risk Assessment – Identifying Hazards 3b – Risk Assessment – Profiling Hazard Events 3c – Risk Assessment – Assessing Vulnerability: Identifying Assets 3d – Risk Assessment – Assessing Vulnerability: Estimating Potential Losses 3e – Risk Assessment – Assessing Vulnerability: Analyzing Development Trends 4a – Mitigation Strategy – Local Hazard Mitigation Goals 4b – Mitigation Strategy – Identification and Analysis of Mitigation Measures ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-14 August 2013 4c – Mitigation Strategy – Implementation of Mitigation Measures 5a – Plan Maintenance Procedures – Monitoring, Evaluating, and Updating the Plan 5b – Plan Maintenance Procedures – Implementation through Existing Programs 5c – Plan Maintenance Procedures – Continued Public Involvement Participation Matrix Additional information concerning meeting attendees is provided in the participation matrix located in Table 3.5. This matrix indicates New York State, County, Municipal, and stakeholder personnel participating in the planning process. This matrix is intended to give a broad overview of who attended meetings and when input was provided to the Plan. All participants were encouraged to attend the Kick-off Meeting and Jurisdictional Annex Workshop. During the planning process, the consultant contacted each participant to offer support, explain the process, and to facilitate the submittal and review of critical documents. The participating jurisdictions agreed to abide by the Planning Partner Expectations and Planning Committee Guidelines. These guidelines established a Steering Committee containing the core of the working group. Participation is defined as having input to the hazard analysis (providing critical facility, hazard event, vulnerability data), and as having participated in the annex workshop for the purpose of creating a mitigation strategy for inclusion into each municipality annex in Section 9 of the Plan. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-15 August 2013 Table 3-5. Participation- Matrix/Official Planning Meetings Meeting Date Activity/DMA 2000 Requirement Activity Cayuga County Auburn ( C ) Aurelius Aurora Brutus Cato Cayuga Conquest Fair Haven Fleming Genoa Ira Ledyard Locke Mentz Meridian Montezuma Moravia Moravia Niles Owasco Port Byron Scipio Sempronius Sennett Springport Sterling Summerhill Throop Union Springs Venice Victory Weedsport 7/25/12 2 Pre-Project Kickoff Meeting x 8/16/12 2, 3a, 3b Steering Committee Meeting #1 x 9/20/12 2, 3a, 3b, 3c Steering Committee Meeting #2 x x x 9/26/12 1b, 2, 3a, 3c Planning Committee and Stakeholder Kick- Off Meeting x x x x x x x x x x x x x x x x x x x x x x x x 10/10/12 1b, 2, 3a, 4a Working Group Meeting x 10/10/12 1b Public Outreach x 10/10/12 1b Public Outreach x 10/24/12 1b, 2, 4a Steering Committee Meeting #3 x x 11/14/12 1b, 2, 3a, 4a Working Group Meeting x 12/5/12 2, 3a, 3b, 3c, 3d, 3e SWOO x x x x x x x x x x x x x x x x 12/12/12 2, 3b, 3c, 3d, 3e, 4 Working Group Meeting x x x 1/02/13 2, 3b, 5a, 5b, 5c Steering Committee Meeting #4 x x x 1/9/13 1b, 2, 3a, 3b Working Group Meeting x 2/5/13 2, 3a, 3b, 5a, 5b, 5c Working Group Meeting x x x 2/27/13 2, 3a, 3b, 3c, 4a, 4b Steering Committee Meeting #5 x x x 3/15/13 1b, 2, 4b Working Group Meeting x 93/20/13 2, 4a, 4b Jurisdictional Annex Workshop x x x x x x x x x x x x x x x x x x x x x x x x x x x X x x x x 3/21/13 2, 4a, 4b Jurisdictional Annex Workshop/ Public Meeting x x x x x 3/27/13 2, 4a, 4b Steering Committee Meeting #6 x x x 4/15/13 2, 4a, 4b, 5a Working Group Meeting x 4/24/13 2, 4a, 4b Steering Committee Meeting #7 x ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-16 August 2013 Meeting Date Activity/DMA 2000 Requirement Activity Cayuga County Auburn ( C ) Aurelius Aurora Brutus Cato Cayuga Conquest Fair Haven Fleming Genoa Ira Ledyard Locke Mentz Meridian Montezuma Moravia Moravia Niles Owasco Port Byron Scipio Sempronius Sennett Springport Sterling Summerhill Throop Union Springs Venice Victory Weedsport 5/8/13 2, 4a, 4b Working Group Meeting x 6/6/13 1b Public Outreach email: City, towns, villages x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 6/6/13 1b Public Outreach email: emergency services x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 6/14/13 1b Public Outreach email: adjacent counties 6/18/13 1b Public Outreach: attendees electronics collection x 6/19/13 Public Meeting 1b Presentation of Plan – Public Meeting x x x 6/28/13 1b Public Outreach: Email to legislators x 7/8/2013 1b Public Outreach: School Districts x 1a – Prerequisite – Adoption by the Local Governing Body 1b – Public Participation 2 – Planning Process – Documentation of the Planning Process 3a – Risk Assessment – Identifying Hazards 3b – Risk Assessment – Profiling Hazard Events 3c – Risk Assessment – Assessing Vulnerability: Identifying Assets 3d – Risk Assessment – Assessing Vulnerability: Estimating Potential Losses 3e – Risk Assessment – Assessing Vulnerability: Analyzing Development Trends 4a – Mitigation Strategy – Local Hazard Mitigation Goals 4b – Mitigation Strategy – Identification and Analysis of Mitigation Measures 4c – Mitigation Strategy – Implementation of Mitigation Measures 5a – Plan Maintenance Procedures – Monitoring, Evaluating, and Updating the Plan 5b – Plan Maintenance Procedures – Implementation through Existing Programs 5c – Plan Maintenance Procedures – Continued Public Involvement ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-17 August 2013 STAKEHOLDERS INVOLVED IN MITIGATION PLANNING This section presents municipal involvement, state and regional agency involvement, public participation – citizen involvement, and outreach to business, utility, educational, non-profits, and other stakeholders. Diligent efforts were made to assure broad regional, county, and local representation in this planning process. To that end, a comprehensive list of stakeholders was developed with the support of the Steering and Planning Committees. Stakeholder outreach was performed early throughout, the planning process. In addition to “mass media” notification efforts, identified stakeholders were invited to attend the Kick- off meeting, while key stakeholders were requested to participate on the Steering and/or Planning Committees. The following is list of the various stakeholders that were invited to participate in the development of this Plan, along with a summary of how these stakeholders participated and contributed to the Plan. This summary listing cannot represent the sum total of stakeholders that were aware of and/or contributed to this Plan since formal and informal outreach efforts were utilized throughout the process by the many planning partners involved in the overall effort. Documentation of such sweeping efforts is impossible. Instead, this summary is intended to demonstrate the scope and breadth of the stakeholder outreach efforts made during the development of this Plan. Information and input provided by these stakeholders has been included throughout this Plan where appropriate, as identified in the references On June 6, 2013 an email was sent to the City of Auburn, towns and village for public/stakeholder review/comment of the Draft Plan and announcement of the public meeting. This email included a flyer containing this information for posting at the City/Town/Village hall. Also on this day, this email and flyer were sent to emergency management services personnel (County-wide). On June 14, 2013 an email was sent to neighboring counties’ emergency management offices for public/stakeholder review/comment of the Draft Plan and announcement of the public meeting. On the same day, a press release was sent to the media. On June 18, 2013 a flyer was distributed to 600 cars who attended the Cayuga County Household Electronics Day recycling event containing information on the public/stakeholder review/comment of the Draft Plan and announcement of the public meeting. On July 8, 2013 an email was sent to the school superintendents inviting them to review the draft plan documents and to participate in the development of the Plan. Comments were directed to Michele Wunderlich, Cayuga County Planning and Economic Development, who was tasked with collecting any information from the stakeholder outreach. Table 3-6. Cayuga County Stakeholders Stakeholder Category Company/Organization Name Contact Municipalities The City of Auburn and all the towns and villages in the County City Manager, town/village clerks Schools BOCES Mark Snyder Schools Auburn School District Constance Evelyn Schools Moravia School District Michelle Brantner Schools Hannibal Central School District Donna Fountain Schools Groton Central School Jim Abrams Schools Skaneateles Central School District Judith Pastel Schools Union Springs Central School District Linda Rice Schools Weedsport Central School District Shaun O'Connor Schools Southern Cayuga Central School District Patrick M. Jensen Schools Oswego City School District William Crist Schools Port Byron Central School District Neil O'Brien ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-18 August 2013 Stakeholder Category Company/Organization Name Contact Schools Red Creek Central School District David Sholes Schools Jordan-Elbridge Central School District James Froio Schools Cato-Meridian Central School District Noel Patterson Media Citizen News Media Com News Moravia Media Wayuga.com Media 9WSYR Agencies CIMVAC Agencies Cayuga County Sheriff's Office Agencies New York State Police Fire Department Auburn Fire Department #1 Fire Department Auburn Fire Department #3 Fire Department Aurelius Fire Department #1 Fire Department Aurelius Fire Department #2 Fire Department Aurora Fire Department Fire Department Cato Fire Department Fire Department Cayuga Fire Department Fire Department Conquest Fire Department Fire Department Fair Haven Fire Department Fire Department Fleming #1 Fire Department Fire Department Fleming #2 Fire Department Fire Department Genoa Fire Department Fire Department Ira Fire Department Fire Department King Ferry Fire Department Fire Department Locke Fire Department Fire Department Long Hill Fire Department Fire Department Montezuma Fire Department Fire Department Moravia Fire Department Fire Department New Hope Fire Department Fire Department Owasco Fire Department #1 Fire Department Owasco Fire Department #2 Fire Department Poplar Ridge Fire Department Fire Department Port Byron Fire Department Fire Department Scipio Fire Department Fire Department Sempronius Fire Department Fire Department Sennett Fire Department #1 Fire Department Sennett Fire Department #2 Fire Department Three Town Fire District Fire Department Throop Fire Department Fire Department Union Springs Fire Department Fire Department Victory Fire Department Fire Department Weedsport Fire Department Fire Department West Niles Fire Department Ambulance Agency CIMVAC Ambulance Agency Fair Haven Village Ambulance Ambulance Agency Four Town First Aid Ambulance Agency Red Creek Fire Department. Ambulance Agency Southern Cayuga Instant Aid Neighboring County Cortland County G. Robert Duell, Coordinator Fire and Emergency Management Neighboring County Wayne County Bob McNary, Director Neighboring County Seneca County Melissa Taylor, Deputy Director of Emergency Management Neighboring County Onondaga County Kevin Wisley, Emergency Management Commissioner Neighboring County Oswego County Terry Bennett, Emergency Services Program Coordinator Neighboring County Tompkins County Edward C. Marx, Commissioner of Planning ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-19 August 2013 Municipal and Local Involvement The Planning Committee and/or its members and contract consultant met and communicated with relevant representatives of the towns and villages within Cayuga County to obtain data and information, review existing Plans and capabilities, and facilitate the identification of appropriate mitigation initiatives. Further, these entities reviewed the Draft Plan and provided direct input during its development. Throughout the course of updating the Hazard Mitigation Plan, the Committee Chair sent numerous correspondences to participating stakeholders to update them on the process, make them aware of important meeting dates, and other plan review activities. These correspondence included emails, letters, and phone conversations with many of the municipal and school district stakeholders. For each of the stakeholders, the distribution or the final request for review and comment included:  Town Supervisor  Village Mayor  Deputy Supervisor  Town/Village Clerk  Highway Superintendent  Code Enforcement  Planning Board Members  School District Superintendent  Primary Point of Contact determined by stakeholder  Secondary Point of Contact determined by stakeholder The Committee and its members met and communicated with NYSOEM regularly to obtain mitigation planning information and general guidance for HMP preparation. Meeting sign-in sheets which indicate the municipal and stakeholder participants are provided in Appendix I. Federal, State, County, and Regional Agency Involvement Throughout this Planning process, Cayuga County actively sought the involvement of a wide range of county, state and regional stakeholders. At a minimum, these stakeholders were advised of the planning process and provided the opportunity to review and provide direct input to the Plan during its development. Further, the Planning Committee and/or its members and contract consultant, met and/or directly communicated with many of these stakeholders to obtain data and information, review existing plans, and facilitate the identification of appropriate mitigation initiatives. Specific information obtained from these stakeholders is cited and/or referenced throughout this Plan. Input from stakeholders specifically included:  NYSOEM: Provided program support for Planning Committee; provided data, information and guidance on mitigation planning and grant programs; provided courtesy review of Draft Plan.  Federal Emergency Management Agency (FEMA) – Region II: Provided National Flood Insurance Program data for Cayuga County and Municipalities.  USDA National Resources Conservation Service (NRCS): Provided data and information to Plan. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-20 August 2013  New York State Office of Emergency Management (NYSOEM) – Region IV – Attended and supported Planning and Steering Committee meetings throughout the planning process, provided guidance and completed formal reviews of draft and final plan.  New York State Department of Environmental Conservation (NYSDEC): Provided data and information to plan, including NFIP statistics and information on floodplain mapping and updates. Regularly apprised of planning project.  Cayuga County Soil and Water Conservation District (CC SWCD): Steering Committee member; attended Planning and Steering Committee meetings, provided information and input to Plan, reviewed plan sections, identified potential local and regional mitigation initiatives, supported local plan participation, facilitated regional outreach and awareness of project. Cayuga County Government Agencies  Cayuga County Emergency Management Office–Steering Committee members; attended Steering and Planning Committees, organized the planning process, provided information and input to Plan, reviewed Plan sections, identified county and regional mitigation initiatives.  Cayuga County Department of Planning and Economic Development– Steering Committee member, provided input to inventory and risk assessment; reviewed plan sections, identified potential county, regional and local mitigation initiatives.  Cayuga County Highway Department – Steering Committee member, attended Steering and Planning Committee meetings, provided input to inventory and risk assessment, reviewed plan sections, identified potential county and regional mitigation initiatives.  Cayuga County Health Department – Steering Committee member, provided input to inventory and risk assessment; reviewed plan sections, identified potential county, regional and local mitigation initiatives. Other County Agencies  Cayuga County Town Highway Superintendents Association: Steering Committee member; Provided mitigation projects and Stakeholder survey input Surrounding County Agencies The surrounding counties of Cortland, Onondaga, Oswego, Seneca, Tompkins, and Wayne were invited to participate in the kick-off meeting as noted below and have been informed of plan activity, progress and opportunities for input at regular meetings of the NYSOEM District. Tompkins County indicated receipt of request and indicated interest in potential mutual mitigation activities. Wayne County Bob McNary, Director Ora Rothfuss, Interim Director, Planning George Bastedo, Director Emergency Management ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-21 August 2013 Seneca County Melissa Taylor, Deputy Director of Emergency Management Charles McCann, Director of Emergency Services Bill Bordeau, Planning & Community Development Director Tompkins County Department of Emergency Response Edward C. Marx, Commissioner of Planning Lee Shurtleff, Director Fire Coordinator Cortland County G. Robert Duell, Coordinator, Fire and Emergency Management Daniel Dineen, Director of Planning Onondaga County Kevin Wisley, Emergency Management Commissioner Don M. Jordan, Jr., Syracuse-Onondaga County Planning Agency Oswego County Terry Bennett, Emergency Services Program Coordinator David R. Turner, Director of Community Development, Tourism and Planning Academia  Cornell Cooperative Extension of Cayuga County  Cayuga Community College Hospitals and Health Care  Auburn Community Hospital Transportation  Cayuga County Highway Department  City of Auburn Public Works  Cayuga County Town Highway Superintendents Association Utilities and Infrastructure Members of the Cayuga County Planning and Emergency Management Departments regularly presented updates at the local quarterly community emergency management committee meetings which included representatives from Buckeye, and NYSEG. Commercial and Industrial Interests Members of the Cayuga County Planning and Emergency Management Departments regularly presented updates at the local quarterly community emergency management committee meetings which included representatives from commercial and industrial interests including NUCOR Steel. Government Agencies ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-22 August 2013 Information regarding hazard identification, risk assessment, and mitigation actions for this plan was also requested and received from the following agencies and organizations:  National Climatic Data Center (NCDC)  National Hurricane Center (NHC)  National Oceanic and Atmospheric Administration (NOAA)  National Resources Conservation Service (NRCS)  National Weather Service (NWS), Buffalo/Binghamton  New York State Department of Environmental Conservation (NYSDEC)  New York State Department of Health (NYSDOH)  New York State Department of Transportation (NYSDOT)  New York State Disaster Preparedness Commission  Ney York State Thruway Authority  New York State Office of Emergency Management (NYSOEM)  Storm Prediction Center (SPC)  U.S. Army Corps of Engineers (USACE)  U.S. Census Bureau  U.S. Department of Agriculture (USDA)  U.S. Department of Health and Human Services  U.S. Environmental Protection Agency (USEPA)  U.S. Geological Survey (USGS)  U.S. Fish and Wildlife Service Public Participation - Citizen Involvement In order to facilitate better coordination and communication between the Planning Committee and citizens and to involve the public in the planning process, it was determined that draft documents will be made available to the public through a variety of venues including printed format in addition to online format. This effort is intended to increase the likelihood of hazard mitigation becoming one of the standard considerations in the evolution and growth of Cayuga County. The Planning Committee has made the following efforts toward public participation in the development and review of the Plan:  The public was informed of the hazard mitigation planning effort commencement at the kick-off meeting, and through press releases, new articles, and public service announcements. To inform the public and county agencies of the ongoing Plan effort, updates regarding the mitigation planning process have been made at county-wide meetings including County legislature, emergency management, highway superintendent, Association of Town Supervisors, Cayuga County Planning Board, and the Cayuga County Association of Villages groups. In addition informational brochures were distributed to instructors and students of the 2013 Tractor Safety Training Course and flyers were posted in the lower Cornell Cooperative Extension Atrium and the outdoor Cornell Cooperative Extension entrance bulletin board ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-23 August 2013  A public website is being maintained as another way to facilitate communication between the Planning Committee and County residents (http://co.cayuga.ny.us/planning/hazmit). The public website contains a project overview, Planning Committee contact information, and sections of the HMP for public review and comment. See Figures 3-1 and 3-2 for screenshots of this public website.  Links to the public website have been established by the Town of Brutus, the Village of Moravia, and the Village of Weedsport. In addition, all participating municipalities have been requested and are expected to post links to the Cayuga County Hazard Mitigation website on the home web pages of each jurisdiction.  Links to the public website have been established by the Cayuga County Soil and Water Conservation District and the Cayuga County Health and Human Services Links and limited project information are posted on the Facebook page.  The public has been informed of the mitigation planning process through media coverage and articles appearing throughout the planning process. Copies of these articles may be found in Appendix C.  In order to facilitate coordination and communication between the Planning Committee and citizens and involve the public in the planning process, the Plan will be available to the public through a variety of venues. A printed version of the Plan will be maintained at Cayuga County Emergency Management Office.  Cayuga County has created a page on its website devoted to the All-Hazard Mitigation Plan (http://co.cayuga.ny.us/planning/hazmit) to inform residents of the project and to allow for direct input. The website went live in October 10, 2012. The page contains information on the project and methods the public can participate in the Planning process (Appendix  A press release was sent on October 10, 2012 to local media outlets including the Citizen News, Com News Moravia, Wayuga.com, and 9WSYR. Sample news clippings are provided in Appendix C to illustrate media coverage. An on-line natural hazards preparedness citizen survey was developed to gauge household preparedness that may impact Cayuga County and to assess the level of knowledge of tools and techniques to assist in reducing risk and loss of those hazards (http://co.cayuga.ny.us/planning/hazmit). The questionnaire asked quantifiable questions about citizen perception of risk, knowledge of mitigation, and support of community programs. The questionnaire also asked several demographic questions to help analyze trends. Responses were collected and incorporated into SWOO discussions and the catalog of mitigation actions. A summary of survey results is provided in Appendix H of this plan.  The questionnaire has been available on the public website since October 10, 2012, and further advertised on their website devoted to Hazard Mitigation Planning. Response rates to date are considered good. Appendix H summarizes public input received through the website, the online survey, and other sources.  Response surveys were distributed to Fire Departments, EMS, Hospitals, and Law Enforcement stakeholders on November 16, 2012. Recipients included 28 Fire Departments and Rescue/Ambulance Units, Cayuga County Sheriff's Office, and the New York State Police. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-24 August 2013  A hazard mitigation planning tri-fold brochure (see Appendix C) was developed to inform the public of the planning process, provide local contact information, and encourage the public to review the plan and provide input.  In July 2013, the Draft Plan was posted to the public website (http://co.cayuga.ny.us/planning/hazmit). This was an opportunity for public comment on the Draft Plan before it while it was under review by NYSOEM. All public comments were directed to the Cayuga Planning and Economic Development Department for collection and review by the planning committee. Any public comments received will be incorporated into the plan before submittal to FEMA.  On June 6, 2013 an email was sent to the City of Auburn, towns and village for public/stakeholder review/comment of the Draft Plan and announcement of the public meeting. This email included a flyer announcing the Draft Plan posting, an upcoming public meeting to be held prior to Plan submittal to FEMA, and providing a link to the mitigation website for posting at the City/Town/Village hall. Also on this day, this email and flyer were also sent to emergency management services personnel (County-wide). A copy of the flyer is provided in Appendix C.  On June 14, 2013 an email was sent to neighboring counties’ emergency management offices for public/stakeholder review/comment of the Draft Plan and announcement of the public meeting. On this day, a press release was sent to the media.  On June 18, 2013 a flyer was distributed to 600 cars who attended the Cayuga County Household Electronics Day recycling event announcing the Draft Plan posting, an upcoming public meeting to be held prior to Plan submittal to FEMA, and providing a link to the mitigation website. A copy of the flyer is provided in Appendix C.  On July 8, 2013, an email distribution was sent out to Cayuga County School Districts to inform them of the planning process, provide local contact information, and encourage school district representatives to review the plan and provide input.  A public notice announcing the Draft Plan posting, an upcoming public meeting to be held prior to Plan submittal to FEMA, and providing a link to the mitigation website was distributed on August 7, 2013. 600 copies of the announcement were included in litterbags that Cayuga County Department of Planning and Economic Development distributed as part of an electronics collection and recycling event. Examples of public outreach efforts are presented in Appendix C. Public comments that have been received to date are documented in Appendix C. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-25 August 2013 Figure 3-1. Screenshot of the Hazard Mitigation Plan Link on the Cayuga County Government Website Source: http://co.cayuga.ny.us/planning/hazmit/ ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-26 August 2013 Figure 3-2. Screenshot of the Cayuga County Hazard Mitigation Plan Public Website Source: ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-27 August 2013 Specific comments and input received from the public and stakeholders are presented in Appendix C. The community had an opportunity to comment on the draft HMP before submittal to NYSOEM/FEMA. The HMP was posted on the public website in June 2013 for review. COORDINATION WITH EXISTING PLANNING EFFORTS AND PROGRAMS Local municipalities are charged with the development of local HMPs required under Section 322 of the Stafford Act by New York. Therefore, the Planning Committee coordinated the development of this HMP. In New York, Article 2B Section 23 of State Executive Law authorizes local communities to prepare local disaster plans based on the contention that local municipalities are best equipped to assess their and weaknesses, opportunities, and constraints. Local governments have intimate knowledge of the local geography, and in a disaster, local government personnel are on the front lines providing personnel and equipment to support the community. Cayuga County and the participating jurisdictions are involved in this above program, hence the development of this Plan. Examples of other hazard mitigation programs in which County is involved with are the National Flood Insurance Program (NFIP), and the Hazard Mitigation Grant Program (HMGP). These programs assist Cayuga County in receiving funding for flood mitigation projects and flood insurance (the HMGP also can provide funds to mitigate other natural hazards). Data from Cayuga County, based on participation in these programs, was incorporated in the risk assessment in Section 5 and used to identify mitigation options in Section 9. Continued involvement in these flood-related programs will help to administer funds and resources to support this HMP. Federal Hazard Mitigation Funding Opportunities Federal mitigation grant funding (Stafford Act 404 and 406) is available to all communities with a current hazard mitigation plan (this plan); however most of these grants require a “local share” in the range of 10- 25% of the total grant amount. Participation in FEMA 404 HMGP may cover mitigation activities including raising, removing, relocating or replacing structures within flood hazard areas. The FEMA mitigation grant programs are described below. Hazard Mitigation Grant Program (HMGP) The HMGP is a post-disaster mitigation program. It is made available to states by FEMA after each Federal disaster declaration. The HMGP can provide up to 75% funding for hazard mitigation measures. The HMGP can be used to fund cost-effective projects that will protect public or private property in an area covered by a federal disaster declaration or that will reduce the likely damage from future disasters. Examples of projects include acquisition and demolition of structures in hazard prone areas, flood- proofing or elevation to reduce future damage, minor structural improvements and development of state or local standards. Projects must fit into an overall mitigation strategy for the area identified as part of a local planning effort. All applicants must have a FEMA-approved Hazard Mitigation Plan (this plan). Applicants who are eligible for the HMGP are state and local governments, certain nonprofit organizations or institutions that perform essential government services, and Indian tribes and authorized tribal organizations. Individuals or homeowners cannot apply directly for the HMGP; a local government must apply on their behalf. Applications are submitted to NYSOEM and placed in rank order for available funding and submitted to FEMA for final approval. Eligible projects not selected for funding are placed in an inactive status and may be considered as additional HMGP funding becomes available. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-28 August 2013 Flood Mitigation Assistance (FMA) Program FMA provides funding to assist states and communities in implementing measures to reduce or eliminate the long-term risk of flood damage to buildings, manufactured homes, and other structures insurable under the NFIP. The FMA is funded annually; no federal disaster declaration is required. Only NFIP insured homes and businesses are eligible for mitigation in this program. Funding for FMA is very limited and, as with the HMGP, individuals cannot apply directly for the program. Applications must come from local governments or other eligible organizations. The federal cost share for an FMA project is 75%. At least 25% of the total eligible costs must be provided by a non-federal source. Of this 25%, no more than half can be provided as in-kind contributions from third parties. At minimum, a FEMA-approved local flood mitigation plan is required before a project can be approved. FMA funds are distributed from FEMA to the state. NYSOEM serves as the grantee and program administrator for FMA. Pre-Disaster Mitigation (PDM) Program The PDM program is an annually funded, nationwide, competitive grant program. No disaster declaration is required. Federal funds will cover 75% of a project’s cost up to $3 million. As with the HMGP and FMA, a FEMA-approved local Hazard Mitigation Plan is required to be approved for funding under the PDM program. Repetitive Flood Claims (RFC) Program The RFC program is an annually funded, nationwide mitigation grant program with the goal of reducing flood damages to individual properties for which one or more claim payments for losses have been made under flood insurance coverage, and will result in the greatest amount of savings to the National Flood Insurance Fund (NFIF) in the shortest period of time. RFC funding is available for property acquisition and structure demolition or relocation, structural elevations, and minor localized flood reduction projects. Federal funding covers 100% of the project costs. Severe Repetitive Loss (SRL) Program The SRL program is an annually funded, nationwide mitigation grant program with the goal of reducing flood damages to residential properties that have experienced severe repetitive losses under flood insurance coverage, and as such, will result in the greatest amount of savings to the NFIF in the shortest period of time. SRL funding is available for property acquisition and structure demolition or relocation, structural elevations, and minor localized flood reduction projects. Federal funding covers 75% of the project costs (90% if the community has a repetitive loss strategy). Federal Disaster and Recovery Assistance Programs Following a disaster, various types of assistance may be made available by local, state and federal governments. The types and levels of disaster assistance depend on the severity of the damage and the declarations that result from the disaster event. Among the general types of assistance that may be provided should the President of the United States declare the event a major disaster are the following: Individual Assistance (IA) IA provides help for homeowners, renters, businesses and some non-profit entities after disasters occur. This program is largely funded by the U.S. Small Business Administration. For homeowners and renters, those who suffered uninsured or underinsured losses may be eligible for a Home Disaster Loan to repair or replace damaged real estate or personal property. Renters are eligible for loans to cover personal ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-29 August 2013 property losses. Individuals may borrow up to $200,000 to repair or replace real estate, $40,000 to cover losses to personal property and an additional 20% for mitigation. For businesses, loans may be made to repair or replace disaster damages to property owned by the business, including real estate, machinery and equipment, inventory and supplies. Businesses of any size are eligible. Non-profit organizations such as charities, churches, private universities, etc. are also eligible. An Economic Injury Disaster Loan provides necessary working capital until normal operations resume after a physical disaster. These loans are restricted, by law, to small businesses only. Public Assistance (PA) PA provides cost reimbursement aid to local governments (state, county, local, municipal authorities and school districts) and certain non-profit agencies that were involved in disaster response and recovery programs or that suffered loss or damage to facilities or property used to deliver government-like services. This program is largely funded by FEMA with both local and state matching contributions required. Community Development Block Grants (CDBG) CDBG are federal funds intended to provide low and moderate-income households with viable communities, including decent housing, as suitable living environment, and expanded economic opportunities. Eligible activities include community facilities and improvements, roads and infrastructure, housing rehabilitation and preservation, development activities, public services, economic development, planning, and administration. Public improvements may include flood and drainage improvements. In limited instances, and during the times of “urgent need” (e.g. post disaster) as defined by the CDBG National Objectives, CDBG funding may be used to acquire a property located in a floodplain that was severely damaged by a recent flood, demolish a structure severely damaged by an earthquake, or repair a public facility severely damaged by a hazard event. National Flood Insurance Program Established in 1968, the NFIP provides federally-backed flood insurance to residents of communities that enact and enforce regulations that more carefully regulate development within floodplain areas. For individual property owners to be eligible to buy the federally-backed flood insurance, their property must be located within a community that participates in NFIP. There are three components to the NFIP: flood insurance, floodplain management and flood hazard mapping. Communities participate in the NFIP by adopting and enforcing floodplain management ordinances to reduce future flood damage. In exchange, the NFIP makes federally backed flood insurance available to homeowners, renters, and business owners in these communities. Community participation in the NFIP is voluntary. Flood insurance is designed to provide an alternative to disaster assistance to reduce the escalating costs of repairing damage to buildings and their contents caused by floods. Flood damage in the U.S. is reduced by nearly $1 billion each year through communities implementing sound floodplain management requirements and property owners purchasing flood insurance. Additionally, buildings constructed in compliance with NFIP building standards suffer approximately 80% less damage annually than those not built in compliance (FEMA, 2008). For a community to be eligible in NFIP, it must adopt and enforce a floodplain management ordinance to regulate proposed development in floodplains and officially designate a local floodplain coordinator/administrator. The intent of the program is to ensure that new construction does not exacerbate existing flood hazards and is designed to better withstand flooding. All jurisdictions in Cayuga County participate in the NFIP. The communities also have Flood Insurance Rate Maps (FIRM) that at a minimum show floodways, 100-year flood zones, and 500-year flood zones. Mitigation activities related ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-30 August 2013 to this program are included in Section 9 and data from FEMA Region II regarding NFIP Insurance Reports was used in the risk assessment for the flood hazard included in Section 5. Each municipality in Cayuga County has a local floodplain manager. All floodplain managers have been informed of the planning process, reviewed the plan documents, and provided direct input to the Plan. Table 3-7 summarizes the designated Floodplain Administrators for each jurisdiction. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-31 August 2013 Table 3-7. Cayuga County Floodplain Administrators Organization Name Title City of Auburn Brian Hicks Code Enforcement Town of Aurelius Tom Passarello Code Official Village of Aurora Bonnie Bennett Mayor Town of Brutus Thomas Piascik Town Engineer Village of Cato Howard Tanner Code Enforcement Officer Village of Cayuga Thomas Passarello Code Enforcement Officer Town of Conquest Ted Kriese Town Code Officer Village of Fair Haven Stan Code Enforcement Town of Fleming Donald Bowen Building Code Enforcement Town of Genoa Not Available Not Available Town of Ira Roger Baldwin Code Enforcement Officer Town of Ledyard Brian Hicks CEO Town of Locke Fred Delaney Code Enforcement Officer Town of Mentz Mike Dopko CFM Town Building Inspector Village of Meridian Theodore Kriese Village CEO Town of Montezuma June Smith Town Clerk Town of Moravia Fred Delaney Code Enforcement Officer Village of Moravia Anne Riddell Village Clerk Town of Niles Robert Martin Planning Board Chairman Town of Owasco J. Patrick Doyle Code Enforcement Village of Port Byron Mike Dopko Code Enforcement Officer Town of Scipio Mike O'Connor CEO Town of Sempronius Not Available Not Available Town of Sennett Howard Tanner CEO Town of Springport Not Available Not Available Town of Sterling Bruce Appleby CEO, Codes Office Town of Summerhill Michael Bidwell CEO Town of Throop Not Available Code Enforcement Officer/ Zoning Officer/ Highway Superintendent Village of Union Springs Steve Downing Code Enforcement Town of Venice Michael Piechuta Code Officer Town of Victory Not Available Not Available Village of Weedsport Tim Ganey Zoning Officer Source: Updated by local contacts. Community Rating System (CRS) The NFIP has been successful in protecting property owners who acquire flood insurance through the program from catastrophic financial losses due to flooding, and in requiring that new buildings constructed within 100-year flood plains are better protected from flood damage. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-32 August 2013 In the 1990s, the Flood Insurance Administration (FIA) established the CRS to encourage local governments to increase their standards for floodplain development. The goal of this program is to encourage communities, through flood insurance rate adjustments, to implement standards above and beyond the minimum required in order to:  Reduce losses from floods  Facilitate accurate insurance ratings  Promote public awareness of the availability of flood insurance CRS is a voluntary program designed to reward participating jurisdictions for their efforts to create more disaster-resistant communities using the principles of sustainable development and management. The Village of Moravia is the one community within Cayuga County that is currently participating in the program. By enrolling in CRS, county municipalities can leverage greater flood protection while receiving flood insurance discounts. The Village of Moravia has attained a CRS class 8 which represents a 10% discount in flood insurance premiums. Active involvement in this program is included as a mitigation activity for interested jurisdictions in Section 9. New York State Department of Environmental Conservation (NYSDEC) – Division of Water - Bureau of Flood Protection and Dam Safety: Within the NYSDEC – Division of Water, the Bureau of Flood Protection and Dam Safety cooperates with federal, state, regional, and local partners to protect lives and property from floods, coastal erosion and dam failures through floodplain management and both structural and non-structural means; and, provides support for information technology needs in the Division. The Bureau consists of the following Sections:  Coastal Management: Works to reduce coastal erosion and storm damage to protect lives, natural resources, and properties through structural and non-structural means.  Dam Safety: Is responsible for reviewing repairs and modifications to dams, and assuring that dam owners operate and maintain dams in a safe condition through inspections, technical reviews, enforcement, and emergency planning.  Flood Control Projects: Is responsible for reducing flood risk to life and property through construction, operation and maintenance of flood control facilities. Specifically, NYDEC personnel inspect four 1946-1962 era federal flood control projects annually. Also they are responsible for the maintenance of the Moravia flood control project within the Village and to the Lake. Floodplain Management: Is responsible for reducing flood risk to life and property through proper management of activities including, development in flood hazard areas and review and development of revised flood maps Cornell Cooperative Extension of Cayuga County Cornell Cooperative Extension of Cayuga County (CCCCE) is a community-based educational outreach agency with state and national networks. CCCCE has educational outreach programming in the areas of Agriculture, 4H Youth Development, Environmental Education, Small Business and Nutrition. CCCCE staff work with Cayuga County residents to assess important community issues and needs and to develop and implement appropriate strategies and programs to address those needs. CCCCE has been serving Cayuga County for over 90 years. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-33 August 2013 Cayuga County Land Use Plan A Land Use Plan for Cayuga County was adopted by the Cayuga County Planning Board in December of 1997. Its purpose was to attempt to identify techniques and principles that would allow the County Planning Board and local planning boards to respond to changing circumstances and variations in projects and programs. One of the five primary objectives of the Plan is to “protect our natural resources and encourage their wise use.” In its discussion of issues associated with rural growth, the Plan advocates a regulatory framework to accomplish the protection of rural resources based upon the capacity of the land to accommodate activities proposed for it. Physical features such as floodplains are described as the predominant factors in determining appropriate land uses, development density, and areas and shapes of lots. The Plan also cites as a major goal the “identification of ways to achieve the integration of linkage between the planning process and resource/environmental protection necessary to achieve sustainable growth.” Floodplains are specifically mentioned as an example of the types of critical/sensitive characteristics that must be identified before consideration of environmental concerns can be integrated into the standard project review process. Considering its focus on resource protection and capacity-based regulation, any efforts to formulate and implement hazard mitigation strategies would be fully consistent with the goals and objectives of the Cayuga County Land Use Plan and contribute toward its implementation as envisioned by the Plan’s authors more than fifteen years ago. Cayuga County Soil and Water Conservation District As the result of petitions and resolutions submitted to the Cayuga County Board of Supervisors (today the County Legislature) by the Farm Bureau, Grange, Dairymen's League, and other farm organizations the Cayuga County Soil Conservation District was formed on August 8, 1944. The horizons have expanded, and today they are also involved in wastewater management (the first District in New York State to do so), Nutrient Management, the Envirothon, on the local, state, and national levels, and the economic development of Cayuga County. The has working relationships with all of the County townships, villages, county departments and agencies, City of Auburn departments, several New York State departments, many federal agencies such as the US Army Corps of Engineers, the US Fish and Wildlife Service, and the NRCS. New York State Canal Corporation The New York State Canal Corporation is a subsidiary of the New York State Thruway Authority, formed through State legislation transferring the Canal System from the New York State Department of Transportation to the Authority on April 1, 1992. Since its inception, the Program has been providing matching grants to municipalities and not-for-profit corporations for capital projects consistent with the recommendations in the Report on the Future of New York State Canals and the 1995 Canal Recreationway Plan. The Corporation has provide grant funding for municipalities and non-profits for 57 capital projects along the Canal System to preserve and rehabilitate canal infrastructure, enhance recreational opportunities for water and land-based users, and promote tourism, historic interpretation and community revitalization. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-34 August 2013 Cayuga County Agriculture and Farmland Protection Plan Cayuga County is in the process of updating its County-wide Agricultural and Farmland Protection Plan, first published in 1996. The new plan will incorporate protection tools such as Purchase of Development Rights (PDR’s), and a strategic vision for agricultural economic development and farmland protection. The updated plan will identify strategies to protect farmland from future development, which can influence how land use decisions are made for many years and may align with hazard mitigation strategies of Cayuga County jurisdictions. The current plan update allows for the incorporation of hazard mitigation initiatives into community-specific goals and recommendations, which would reinforce the All-Hazard Mitigation Plan. The overarching goal of the Agricultural and Farmland Protection Plan is the preservation, conservation, management or improvement of farmlands, including protection from flood and other severe weather hazards. For example, one of three ranking factors in New York State Department of Agriculture and Markets (NYSDAM)’s decision-making process for choosing properties to receive state grants for PDR purchase is the potential of the land to act as a buffer to significant natural public resources. Recommendations and resulting policy actions from the Agricultural and Farmland Protection Plan may lead to funding assistance for the acquisition of PDRs, conservation easements, or other interests in prime agricultural areas. The plan could also help to justify and secure funding for other mitigation actions in agricultural communities that have been proposed as part of this Hazard Mitigation Plan, including stream bank stabilization projects. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-35 August 2013 INTEGRATION OF EXISTING DATA AND PLANS INTO MITIGATION PLAN The mitigation plan integrates local and federal data as discussed below. Local Data The Planning Committee reviewed and incorporated existing data and plans to support the mitigation plan. A number of electronic and hard copy documents were made available to support the planning process. A complete listing is included in Table 3-9.  Cayuga County Geographic Information System (GIS) data  Documentation of past mitigation actions and grant applications  Historic maps and local inventory data  Cayuga County GIS mapping of flood damaged parcels resulting from the September 2011 storm event. Cross-referencing this Plan with existing planning documents has been included in Sections 8 and 9 as mitigation activities. The following local regulations, codes, ordinances and plans were reviewed during this planning process in an effort to develop mitigation planning goals, objectives and mitigation strategies that are consistent across local and regional planning and regulatory mechanisms; and thus develop complementary and mutually supportive plans.  Building Codes  Zoning Ordinances  Subdivision Ordinances  NFIP Flood Damage Prevention Ordinances  Site Plan Requirements  Stormwater Management  Emergency Response Plans  Regional Canal Plans  New York State Standard Multi-Hazard Mitigation Plan, 2011 The “Legal and Regulatory” capability assessment of each participating jurisdiction is included in Section 9, Jurisdictional Annexes and provides a listing of the local codes, ordinances, regulations and planning mechanisms available in the jurisdictions and reviewed during this planning process. Federal and State Data Federal and State data was collected and used throughout the mitigation process including:  US Census data  HAZUS-MH provided data  FEMA “How To” Series (386-1 to 386-4, and 386-7)  Public laws and other programs such as the NFIP were examined to complete this Plan. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-36 August 2013 A complete list of the existing data and plans used to support this HMP is included in the references section of this document. By incorporating data from existing programs into this mitigation plan, Cayuga County also was able to identify the relevance of mitigation planning to these existing programs. Implementation of this Plan through these existing plans is identified as a specific mitigation action in several areas in Section 9 of this Plan. ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-37 August 2013 REVIEW OF EXISTING REPORTS AND PLANS A summary of the reports and plans provided by Cayuga County and reviewed in the preparation of this plan is included in the following Record of Review Matrix. Table 3-8. Record Review (Municipalities) - Record of the review of existing programs, policies, and technical documents for participating jurisdictions (all) Existing Program/Policy/Technical Documents Countywide * Auburn Aurelius Aurora Brutus Cato Cato Cayuga Conquest Fair Haven Fleming Genoa Ira Ledyard Locke Mentz Meridian Montezuma Moravia Moravia Niles Owasco Port Byron Scipio Sempronius Sennett Springport Sterling Summerhill Throop Union Springs Venice Victory Weedsport Cayuga County Agriculture and Farmland Protection Plan   Cayuga County Water Management Agency Annual Plan  Cayuga County Soil and Water Conservation Plan City of Auburn Comprehensive Plan (2010) City of Auburn and Cayuga County Energy Plan Town of Aurelius Comprehensive Plan (2006)   Town of Aurelius Agricultural and Farmland Protection Plan   Town of Brutus Agricultural Plan   Town of Brutus Emergency Plan   Town of Cato Plan for Agricultural and Farmland Preservation   Town of Ira and Cato Joint Community Comprehensive Plan (2008), (2007)    Town of Fleming Comprehensive Report   Town of Fleming Comprehensive Plan 2001   Town of Fleming Comprehensive Plan Addendum 2008   Town of Genoa 2011 Comprehensive Plan Survey   Town of Ira Flood Damage Prevention Ordinance (Flood and Stormwater Management)   Town of Ledyard Vision Statement   Town of Owasco Comprehensive Plan (2002)   Town of Springport Vision Plan (2011)   Town of Sterling and Village of Fairhaven Comprehensive Plan (2008)    Town of Victory Comprehensive Plan (2011)   Village of Cayuga Comprehensive Plan and Waterfront Vision DRAFT (2013)   ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-38 August 2013 Existing Program/Policy/Technical Documents Countywide * Auburn Aurelius Aurora Brutus Cato Cato Cayuga Conquest Fair Haven Fleming Genoa Ira Ledyard Locke Mentz Meridian Montezuma Moravia Moravia Niles Owasco Port Byron Scipio Sempronius Sennett Springport Sterling Summerhill Throop Union Springs Venice Victory Weedsport Village of Meridian Comprehensive Pan (2009)   Village of Union Springs Comprehensive Plan (2007)   Lake Como Watershed Management Plan (2007)     Cayuga Lake Watershed Restoration and Protection Plan (2001)               Duck Lake Watershed Management Plan (2005)   Lake Owasco Watershed Management Plan (2001)  Skaneateles Lake Watershed Management Plan 1998    Finger Lakes Regional Canal Plan (1994)   Development of Tourism and Economic Potential on New York’s Canals (1989)   Canal Development Opportunities in Cayuga County (1994)  Central NY Canal Plan (1994)  Notes:  = the Hazard Mitigation Plan consultant reviewed the program/policy/technical document * = this document may or may not include all jurisdictions ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-39 August 2013 Cayuga County will ensure through the Hazard Mitigation Coordinator duties that all jurisdictions are aware they need to incorporate hazard mitigation plan aspects into their comprehensive and master plan updates, as well as making specific recommendations, such as having the Floodplain Administrator review all site plan review and zoning permits within the 100-year floodplain and including the hazards map in their plan. Municipalities now in the process of creating and/or updating their plans are the Town of Brutus and Village of Weedsport, so they will be the immediate focus. CONTINUED PUBLIC INVOLVEMENT Cayuga County is committed to the continued involvement of the public. Therefore, copies of the Plan will be made available for review during normal business hours at the Cayuga County Emergency Management Office. A notice regarding annual updates of the Plan and the location of Plan copies will be publicized annually after the Planning Committee’s annual evaluation and posted on the public website (http://co.cayuga.ny.us/planning/hazmit). Each jurisdiction’s Supervisor/Mayor or Clerk shall be responsible for receiving, tracking, and filing public comments regarding this Plan. The public will have an opportunity to comment on the Plan as a part of the annual mitigation planning evaluation process and the 5-year mitigation plan update. The HMP Coordinator (currently Mr. Brian Dahl of Cayuga County Emergency Management Office) is responsible for coordinating the plan evaluation portion of the meeting, soliciting feedback, collecting and reviewing the comments, and ensuring their incorporation in the 5-year plan update as appropriate; however, members of the Planning Committee will assist the HMP Coordinator. Additional meetings may also be held as deemed necessary by the Planning Committee. The purpose of these meetings would be to provide the public an opportunity to express concerns, opinions, and ideas about the Plan. Further details regarding continued public involvement are provided in Section 7. Cayuga County is committed to the continued involvement of the public. Therefore, copies of the Plan are available for review on their public website (http://co.cayuga.ny.us/planning/hazmit as well as at the Clerk’s Office at participating municipalities. After completion of the Plan, implementation and ongoing maintenance will become a function of the HMP Committee. The HMP Committee will review the Plan and accept public comment as part of an annual review and as part of five-year mitigation Plan updates. A notice regarding annual updates of the Plan and the location of Plan copies will be publicized annually after the HMP Committee’s annual evaluation and posted on the public web site. Mr. Brian Dahl, has been identified as the ongoing County All Hazard Mitigation Plan Coordinator (see Section and is responsible for receiving, tracking, and filing public comments regarding this Plan. Contact information is: Brian Dahl, OEM Coordinator Cayuga County Emergency Management Office 160 Genesee Street Basement Auburn, NY 13021 ---PAGE BREAK--- SECTION 3: PLANNING PROCESS DMA 2000 Hazard Mitigation Plan – Cayuga County, New York 3-40 August 2013 Telephone: [PHONE REDACTED] Email: [EMAIL REDACTED] The public will have an opportunity to comment on the Plan as a part of the annual mitigation planning evaluation process and the five-year mitigation Plan update. The HMP Coordinator is responsible for coordinating the plan evaluation portion of the meeting, soliciting feedback, collecting and reviewing the comments, and ensuring their incorporation in the five-year Plan update as appropriate; however, members of the HMP Committee will assist the HMP Coordinator. Additional meetings may also be held as deemed necessary by the HMP Committee. The purpose of these meetings would be to provide the public an opportunity to express concerns, opinions, and ideas about the Plan.