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Meeting Minutes July 9th, 2018 At a regular scheduled meeting of the board of Trustees of the Village of Port Byron held in the municipal building at 7:00PM, following were present: Mayor: Ronald Wilson Trustee: John Bell Trustee: Patrick Fenton Trustee: Mary Jump Trustee: Jeffery Girvin-absent Village Clerk: Caitlin Bacon Village Treasurer: Diana Warren Public Present: Fred Harris, Eugene DeLue, Eloise DeLue, Rob/NYSEG Mayor Wilson called the meeting to order at 7:03PM and opened with the Pledge of Allegiance and a moment of silence. Mayor Wilson introduced Rob, a representative to discuss the quotes for the LED lighting in the municipal buildings. Rob reminded the Village Board of the walk thru, explained the grant program, and the turnaround time for the Village of Port Byron to start seeing savings. The Village Board asked Rob questions and Rob answered accordingly. Mayor Wilson stated that he believed the Village could not afford not to do this and recommended to change the lighting to LED. Motion to accept the proposal from NYSEG to change the municipal building and the first floor of the Fire Department made by Trustee Bell. Motion was seconded by Trustee Jump. All in favor: 4-0 Village Clerk Bacon to send Rob a Tax-Exempt form and specific pole numbers, as requested by Rob to fix. Mayor Wilson asked the Public if there was anything they would like to discuss. Mrs. DeLue asked to speak and stated: she noticed tire marks in the right of way at the Dollar General. Inquired about fixing pot Holes on Route 38. Mentioned the grass on Green St. was high again. Mrs. DeLue’s inquiries were answered as talking to the DPW and Code Enforcement regarding the tire track in the right of way, speaking to Superintendent Sims about calling State DOT regarding 38, and the grass is not Village owned and when the inmates with the Sheriff’s Department come through, they cut it. Mr. Harris asked if the newly open position of OIC was going to and should be given to a local boy. Mr. Harris also stated that along with the catch basin, he would like to see a swail. Mayor Wilson stated he would mention it to Superintendent Sims. Mayor Wilson presented the J&J Street Sweeping contract for the year of 2019. The contract is for the same price, $2,650.00, and nothing else regarding the rules has changed. Motion to sign the contract with J&J Street Sweeping, for the week of May 10th to May 17th, 2019, made by Trustee Bell. Motion was seconded by Trustee Fenton. All in favor: 4-0 Mayor Wilson presented an issue with the ZBA and Planning Board appointment dates. Motion to accept the list of members for the ZBA and according reappointment dates for each member, as presented for January reappointment, made by Trustee Bell. Motion was seconded by Trustee Fenton. All in Favor: 4-0 Motion to accept the list of members for the Planning Board and according reappointment dates for each member, as presented for January reappointment, made by Trustee Bell. Motion was seconded by Trustee Fenton. All in Favor: 4-0 Mayor Wilson presented the Code Enforcement report, submitted by CEO Tanner, report was read aloud, no questions. Mayor Wilson presented the DPW report, submitted by Superintendent Sims, comments questioning 9 Milliner street were asked, as the report showed that was a water problem at the residence. Mayor Wilson presented the Fire Report, submitted by Chief Rooker, report was read aloud, no questions. ---PAGE BREAK--- No Police report submitted, due to vacant Officer in Charge position. Motion to accept reports, as presented, made by Trustee Fenton. Motion was seconded by Trustee Jump. All in Favor:4-0 Trustee Bell noted to be abstained from Fire Report. Fire Report: 3-0-1 Mayor Wilson communicated: • The survey that Cayuga County asked the Village to fill out was returned. • Village Clerk Bacon to attend two IT presentations on July 10th since IT A+ is no longer going to be in business after August. • Port Byron Central School District approved and returned the SRO contract. Mayor Wilson communicated the future board meetings scheduled for July 23rd and August 13th. Mayor Wilson asked the Village Board if there was anything else to add or discuss. Nothing was presented. Mayor Wilson recommended making a motion to continue in Executive Session to discuss matters leading to the appointment of an Officer in Charge. Motion to enter executive session to discuss matters leading to an appointment of an Officer in charge made by Trustee Bell. Motion seconded by Trustee Jump. All in favor: 4-0 Executive session started 8:06pm. Motion to end executive session made by Trustee Jump. Motion seconded by Trustee Fenton. All in favor: 4-0 Executive session ended at 8:21pm. Motion to appointment Officer Bacon, as Interim Officer in Charge, made by Trustee Jump. Motion Seconded by Trustee Fenton. All in favor: 4-0 Mayor Wilson recommended making a motion to re-enter Executive Session to discuss matters leading to the appointment of the full-time position in the DPW. Motion to enter executive session to discuss matters leading to an appointment of the full-time position in the DPW made by Trustee Fenton. Motion seconded by Trustee Jump. All in favor: 4-0 Executive session re-entered at 8:23pm. Motion to end executive session made by Trustee Fenton. Motion seconded by Trustee Bell. All in favor: 4-0 Executive session ended at 8:50pm. Mayor Wilson recommended the hire and extended job offer to applicant, Adam Ferri. Motion to hire and extend job offer to applicant, Adam Ferri, contingent on the passing of a drug test and physical, at the hourly wage of $15/hour, made by Trustee Fenton. Motion seconded by Mayor Wilson. All in favor: 4-0. Mayor Wilson questioned the Village Board if there was anything else to discuss. Nothing else to discuss. Motion to adjourn the regular scheduled Village Board Meeting on May 14th, 2018 made by Trustee Jump. Motion was seconded by Trustee Fenton. All in favor: All 3-0 Meeting Adjourned: 8:58 PM Village Clerk Bacon