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1 Village of Fair Haven Board of Trustees Meeting August 14, 2017 The meeting began at 7:00 p.m. Board members present Mayor James Basile, Deputy Mayor Walter Krehling, Trustee Judith Dunaway, Trustee Holley Webster-Goolden and Trustee Pete Hanford. Also present Village Clerk-Treasurer Terri DiGregorio, Village Historian Susan Parsons, CCWSA O&M Waste Water Collections Operator Jay Sawyer and 10 guests. COMMUNICATIONS: • Sewer connection post cards reminding all property owners in the Village of the deadline to connect to the public sewer have been mailed. Cost of postage $207.10. • In receipt of $101,110.28 from Cayuga County Treasurer for quarterly sales tax. • In receipt of “Thank You” note from the Sterling Senior Citizens for bus trip funds. • In receipt of Quarterly Loss Report from Comp Alliance. • Cayuga County Association of Villages meeting to be held August 29th at Yawger Brook Campgrounds & Catering hosted by Union Springs. Speakers will be Carl & Jennifer Collier, Finger Lakes Dog Protection (RSVP by 8/24). • Code book additions sent to General Code to add legislation to the Village of Fair Haven Code. Items sent to include Local Law #1 of 2016 and Local Law #1 and #2 of 2017. • In receipt of Notice of August 21st Public Hearing from Town of Sterling regarding Local Law #2 of 2017. • The Village will be giving away free mulch as soon as Cayuga County brings in the tub grinder to mulch the brush. This will be advertised in the local papers. PUBLIC FORUM: • Nanda Speciale presented the Board with the annual garden club expenditures report noting she spent $417.80 for flowers bringing expenditures under budget. Reimbursement of funds spent by Nanda was authorized on a motion by Trustee Dunaway and seconded by Trustee Webster- Goolden. All aye, motion carried. • Chris Drogi asked when the “No Wake/5 mph” speed limit for boats on Little Sodus Bay would be lifted as the water level has receded. He also stated he believes the Village of Fair Haven has no jurisdiction or authority to control the speed limit on the bay. Mr. Drogi stated this action has caused local businesses to lose money this summer. Mayor Basile responded, there are still docks under water and the Emergency Order will remain in effect a bit longer as it is supported by the State and Cayuga County Emergency Management. The Emergency Order is sent to the Cayuga County Clerk’s office each week to be recorded. In conclusion Mayor Basile will contact the entities that assisted in this emergency for confirmation as to how and why the Village Mayor can enforce this standing emergency order. • Rick Lawrence briefed the Board on the latest levels of Lake Ontario and elaborated where the level is now and the target level according to the International Joint Commission (IJC). • Don Chamberlain added he fully supports the “No Wake/5mph” as he still has docks under water. He also noted the 35mph signs stating the normal speed limit on the bay are still visible which causes confusion. • David inquired about the condition of 542 Avery Street. The Village spent $4,500.00 to clean up this property a few years ago and was never reimbursed. The procedure to place a lien on this property to reimburse the Village will be researched as it is on the schedule to be sold in a tax auction by Cayuga County. Mr. also inquired about the semi-trailers currently being used for storage on Stafford St. This case is set to go to court as the property owner has been served. Mr. also wanted to know why the newly paved West Bay Rd. has an extreme drop off at the curb. Deputy Mayor Krehling responded Cayuga County Highway Department is responsible for filling this in. • Vivian Sciarabba brought up the need for a public restroom near the pavilion. Mayor Basile stated grants have been sought for this with no success. The Village will continue to look into this. • Frank Perkins noted the community center is being used quite a bit by the senior citizens. He also brought to the Boards attention that the pavilion roof leaks at the peak as it rained when he used it for a family reunion. • On a motion by Deputy Mayor Krehling and seconded by Trustee Hanford, permission to obtain an easement was granted to the Cayuga County Water and Sewer Authority (CCSWA) to install a bioxide injection shelter at the West Barrier Bar Park, north of Fair Point Marina, near the park entrance as shown on the map presented by Jay Sawyer. ---PAGE BREAK--- 2 MINUTES: • On a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden, the July 6th, 10th, 17th, 24th meeting minutes were accepted with corrections. All aye, motion carried. ABSTRACT #3 VOUCHERS: The following vouchers were authorized for payment on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. • General Fund: $84,852.49 • Water Fund: $16,561.06 • Trust & Agency: $3,573.43 • July Payroll: $35,255.93 COMMITTEE REPORTS: • The attached July DPW report was submitted by Roger Granatiero. In addition the Cayuga County Summer Youth program supplied the Village with two teens over the summer. The report was accepted on a motion by Trustee Webster-Goolden and seconded by Deputy Mayor Krehling. All aye, motion carried. • Treasurer’s report submitted by Terri DiGregorio for period ending 07/31/2017. General fund balance $668,980.75 which includes WBB $4,237.16, Water fund $96,652.01, Trust & Agency $836.88, and CDBG $1.00. The June report was also submitted. The report was accepted on a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden. All aye, motion carried. • The attached July Ambulance report was submitted by Stan The report was accepted on a motion by Trustee Webster-Goolden and seconded by Trustee Hanford. All aye, motion carried. • The attached July Code Enforcement report was submitted by Stan The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. UNFINISHED BUSINESS: • Lake Ontario is beginning to recede and Bayfront property owners have been inquiring how to dispose of the sand bags. Property owners that can transport them may take them to the end of Stafford Street where a stock pile is located. They cannot be dumped into the bay according to the NYSDEC. The Board is presently considering ways to have them picked up. • A report was obtained from the US Army Corps of Engineers regarding the deterioration of the west Pier. There are no additional funds available to repair the pier at this time. The $850,000.00 awarded is for dredging only as all contracts have already been let. • Local, Federal, State and County officials met at the sewer pump station at the end of Lake St. to address the deterioration of the seawall from the flooding as the pump station could be in jeopardy in the near future. Anchor Welding was consulted and submitted a quote for a permanent steel retaining wall which could cost the Village around $73,616.00. This quote will be added to the claims of damage from the Lake Ontario flood. • Three of the four requirements have been met to qualify for a NYSERDA grant to update the street lighting to LED throughout the village. However, only a few grants remain as other municipalities are trying to complete the four requirements as well. Installation of an electric vehicle charging station at the village hall would complete the four requirements with the installation to commence in mid-September. There is also a NYSERDA rebate available to assist with the installation of the charging station. The cost of the charging station with rebate is $865.00. The cost to install is $2,876.00. On a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden the decision to install the electric vehicle charging station was approved. All aye, motion carried. • The State mandated shared services program has been put on hold according to Cayuga County officials and will be addresses again in January. • Mayor Basile is developing an employee evaluations form to comply with section 405 of the employee handbook for the October board meeting. • Mayor Basile has informed Village Attorney Chirco of the list of priorities to update Chapter 113. Sewers, Chapter 139. Vehicles & Traffic Article IV. Parking Prohibitions and Chapter 150. Zoning. ---PAGE BREAK--- 3 NEW BUSINESS: • The following resolution was read and accepted to refund tax money due to the veteran status of Dean Durell and Jeffrey Boyle; and a court case lowering the assessment for two properties owned by Anchor Marine. Resolution Authorizing Correction of Tax Errors in the Village of Fair Haven WHEREAS, petitions for corrections have been received by the Village Clerk-Treasurer, from Cayuga County Real Property Tax Services, Town of Sterling Assessor and State of New York Supreme Court County of Cayuga through Germain & Germain, LLP Counselors at Law to correct clerical errors or an error in essential fact as specified below, as existed on the 2015, 2016 and 2017 Village Tax Rolls, and; WHEREAS, the petitions for correction were received too late to make the necessary adjustments before the extension of taxes, and; RESOLVED, that a refund of any overpayment of taxes be made, as is applicable; and be it further RESOLVED, that the refunds be issued as follows: Name Tax Map # Address Year Amount Durell, Dean 8.16-1-57.114 14625 Lake St 2015 $22.03 Durell, Dean 8.16-1-57.114 14625 Lake St 2016 $22.06 Durell, Dean 8.16-1-57.114 14625 Lake St 2017 $22.06 Name Tax Map # Address Year Amount Boyle, Jeffrey 9.17-1-48 14495 Cayuga St. 2016 $77.94 Boyle, Jeffrey 9.17-1-48 14495 Cayuga St. 2017 $55.14 Name Tax Map # Address Year Amount Anchor Resort & Marina 11.07-1-1 14424 West Bay Rd. 2017 $594.08 Anchor Resort & Marina 11.07-1-2.11 14416 West Bay Rd. 2017 $390.42 On a motion by Deputy Mayor Krehling and a second by Trustee Dunaway the resolution was approved in accordance with the following vote: Voting on Resolution Yes No Absent/Abstained James Basile, Mayor [ ] [ ] [ ] Walter Krehling, Deputy Mayor [ ] [ ] [ ] Holley Webster-Goolden, Trustee [ ] [ ] [ ] Judith Dunaway, Trustee [ ] [ ] [ ] George Hanford, Trustee [ ] [ ] [ ] Terri M. DiGregorio, Clerk-Treasurer • The Village is searching for an all-wheel drive vehicle to be used for reading water meters, driving to Auburn with water samples, etc. as the present Chevy Trail Blazer is requiring more and more repairs. • Statewide Aquastore submitted the report on the inspection of the west water tower stating it was in good shape. Recommendations were made for interior and exterior resealing of all tank joints; exterior bolts need to be cleaned and recapped and the anodes inside the tank will need to be addressed next year by draining the tank. The cost to perform address these items will be discussed when planning the 2018-2019 budget. ---PAGE BREAK--- 4 • On a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden, Mayor Basile was authorized to sign the 2017-2018 contract with American Legion regarding the community center with the Legion’s request of a $50.00 reduction in rent to $250 All aye, motion carried • A complaint was received on July 7th from Maria Paige regarding two trees near 14867 Lake St. Ext. that are dead and dangerous. Two quotes have been received from Empire Tree Surgeons and All American Tree Service. The lesser of the two for $2,675.00 from Empire Tree Surgeons will be awarded. • On a motion by Trustee Webster-Goolden and seconded by Trustee Dunaway approval was given for the Fair Haven Area Chamber of Commerce to use Central Park, Phillips Park and Standbrook for the Pirate Fest on August 26th. All aye, motion carried. • The Board also acknowledged the request by the Fair Haven Fire Department to sell bottled water and soda in Central Park during Pirate Fest. Mayor Basile will contact David James to advise this be coordinated with the Chamber. • The request for permanent water disconnection for account C2230 & A0150 by Rick Durocher was approved on a motion by Deputy Krehling and seconded by Trustee Dunaway. All aye, motion carried. • The request for new water service at 620 4th Street by Jeff Walrath was approved pending connection to the public sewer on a motion by Trustee Webster-Goolden and seconded by Deputy Mayor Krehling. All aye, motion carried. • A comprehensive monitoring report was conducted on April 26, 2017 regarding the NYS CDBG Project #385HR60-13. A letter with recommendations was received by the Village. One of the recommendations involve adding language to the Village’s procurement policy for small purchases. The language to be added was approved on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway and will be submitted to Village Attorney Chirco. All aye, motion carried. FINAL COMMENTS: • David requested information on the July 24th meeting with FEMA. Mayor Basile gave a brief synopsis of that meeting. The new flood maps will be out in 2020. There will be a comment period on the revisions before the final maps come out. The new flood elevation level for Lake Ontario will go up by 1 foot. EXECUTIVE SESSION: The Board entered into executive session on a motion by Trustee Webster-Goolden and seconded by Trustee Dunaway. All aye, motion carried. The Board then realized the reason to enter into executive session was not a valid reason and cancelled the executive session. ADJOURNMENT: The meeting was adjourned at 9:44 p.m. on a motion by Trustee Webster-Goolden and seconded by Trustee Dunaway. All aye, motion carried. Unapproved minutes respectfully submitted. Terri M. DiGregorio, Clerk-Treasurer, CMFO, RMC, CMC