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Town of Venice Board Meeting January 11th, 2018 The regular scheduled and organization board meeting was called to order on January 11th, 2018, at 7:00 pm by Town Supervisor, John Grover. All stood for the Pledge of Allegiance. Roll call found the following present: Supervisor, John Grover; Councilmen, Stefan McGonagle; Stephen Talcott; Rodney Donald; Brian Sheils; Highway Superintendent, Stephen Fredrizzi; Town Clerk, Kim Franklin & Assessor, Heather Garner Absent: Code Officer, Michael Piechuta Guest in attendance: n/a Resolution 1-2018 ~ Approval of Minutes: Motion made by Councilman Donald and seconded by Councilman Talcott to approve the minutes from December 14, 2017. Voted: All in favor Report(s) of Town Officials: Code Officer’s Report: shows 11 hours & 25 regular miles; 2 permits and 2 inspections through January 1, 2018 and he continues to answer questions and work on new projects; he also provided his Annual report which shows 5 new homes, 7 renovations, 8 accessory structures & 1 PV System for a total of 21 permits & $1695.00 revenue for 2017 and lastly, the Board tabled the Unified Solar Permit approval pending an update from the Code Office after his discussion with the Town Attorney, Charles Marangola. Clerks report: 18 dog licenses, 1 building permit and 1 certified copy with receipts of $355.00 paid to the supervisor & $38.00 paid to Ag & Markets for a total distribution of $393.00 through December 31, 2017. Clerks annual report shows 2 marriage licenses, 32 certified copies, 22 building permits & 94 dog licenses with $4,517.50 in revenue for 2017 and lastly, tax collection started and first payment received and processed on 12/26/17 under the new executive order. Justice report: shows 13 tickets with $2,750.50 in fines for December & check to supervisor. Assessors: January report copied to each board member. She presented the Cold War (9/2/45-2/26/19) Law Draft being proposed & would like to recommend that the limits be written comparable to the Alternative Veteran & Combat exemptions with exemptions up to $4000.00 for served & up to $20,000.00 for disabled. Motion made by Councilman Donald, seconded by Councilman Sheils, to proceed with the Cold War Law Tax Exemption with limits as outlined above. Voted: All in favor Highway Superintendent: reports he had a consultation with a representative from Lift Safe regarding diesel fuel; inmates installed additional snow fence; discussed possibly of replacing the ½ ton truck and maybe get the 1 ton sandblasted and painted and let the board know there was a manure spill on Gunn Road on 1/20/18. The Supervisor’s: report was review and approved by 4 board members. He received 3 CHIPS checks, $113,314.46, $21,824.80 (EWR) & $25,865.15 (PAVENY); he received a $66,046.37 sales tax check after adjustments (initially $77,552.01) and lastly, he added additional insurance to Towns existing policy to include IT liability at $383.00 year. Resolution 3-2018 ~ Audit of Claims: Motion made by Councilman Donald, seconded by Councilman Talcott to accept Audited Abstract General Voucher #001 – 028 in the amount of $13,524.71; Highway #001 - 016 in the amount of $43,539.22, No Poplar Ridge Light & Yes to $7,064.00 Fire District Work Comp. to be listed on Audited Voucher Voted: All in favor Resolved that the bills of the evening were presented, reviewed & approved. Councilman McGonagle reports the SVL Fire District met to review the Audit, however they did not have enough time and may be scheduling a Special Meeting to finish. Resolution 4-2018 ~ Organization: Councilman Talcott moved to make the following appointments and authorizations for 2018. Seconded by Councilman Donald. Voted: All in favor Positions: Town Supervisor, John Grover; Deputy Supervisor, Rodney Donald; Town Clerk/Collector, Kim Franklin; Deputy Clerk/Collector, Joan Stevens; Highway Superintendent, Stephen Fedrizzi; Deputy Highway Superintendent, David Earl; Registrar, Kim Franklin; Code Office, Michael Piechuta; Historian, Stanton; Attorney, Charles Marangola; Official Newspaper, The Citizen; and Official Depositories remain Cayuga Lake National Bank and First National Bank of Groton. Salaries as per budget: Elected Officials ~ Supervisor $6,500.00, Councilman $1,400.00 each, Clerk $9,000.00/Collector $2000.00 salaried @ a minimum of 25 days all paid quarterly; Justice $7,000.00 paid and Highway Superintendent $52,000.00, salaried @ 40 hours week paid every two weeks. Appointed Officials ~ Assessor (6 year term 10/1/13 to 9/30/19) @ 4 days per month and salaried as per budget; Assessor’s Clerk @ $10.40 hour & Deputy Clerk/Collector @ $12.00 hour. Highway Employees ~ $20.00 per hour at 40 hours per week, time and a half after 40 hours, paid every two weeks and part-time help @ $16.30 hour. Other: Board meetings remain the 2nd Tuesday of each month at 7:00 pm. Mileage paid at .545 (IRS Mileage Rate) for town business. Jurors paid $10.00 per day for local court. Supervisor authorized to invest tax money, pay contractual expenses and utilities. Highway Superintendent authorized to spend up to $1500.00 Renewed SCIA for $34,707.00, Scat Van for $500.00 and Finger Lakes Dog Protection for $1800.00 year. Resolved that the Organization updates/changes are approved for 2018. Resolution 5-2018 ~ Year End Budget Transfers/Amendment: Motion by Councilman Sheils, seconded by Councilman Talcott. Voted: All in favor *General Fund: $40.00 from A1670.4 to A1110.2 $1,400.00 from A1330.4 to A1110.4 $30.00 from A4550.4 to A1310.4 $200.00 from A1220.4 to A4020.1 $1,150.00 from A1355.1 to A1640.4 $4,000.00 from A1620.4 to A1640.04 $3,000.00 from A1420.1 to A1640.4 $1,000.00 from A3510.4 to A1640.4 $2,000.00 from A9010.8 to A1640.4 $1,500.00 from A9030.8 to A1640.4 $2,500.00 from A9060.8 to A1640.4 $800.00 from A1910.1 to A1920.2 $1,100.00 from A6772.4 to A3310.2 $800.00 from A6772.4 to A3620.2 $1,000.00 from A7140.4 to A5010.4 $4,000.00 from A9060.8 to A9040.8 *Highway Fund: $17,000.00 from DA5110.1 to DA5112.2 $37,000.00 from DA5120.4 to DA5112.2 $350,000.00 from DA5110.4 to DA5130.2 $15,000.00 from DA5110.4 to DA5142.4 $3,000.00 from DA9899.4 to DA9720.7 *Poplar Ridge Light ~ $5.00 from surplus Resolved that the budget transfers were reviewed and agreed upon. Councilman Donald moved to adjourn and meet again on February 8th, 2018, at 7:00 pm at 2479 State Route 34 in Venice Center and seconded by Councilman McGonagle. Respectfully submitted, Kim M. Franklin , Town Clerk