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Town of Sennett Board Meeting June 19, 2018 Minutes of the town of Sennett Town Board Meeting held on Tuesday June 19, 2018 at 6:00 PM at the Town Park. Members Present: Peter Adams, Supervisor Jerrold Eades, Councilman Edward Rizzo, Councilman Richard Gagliardi, Councilman Kristopher LaPointe, Highway Superintendent Ron Schalck, Water & Wastewater Superintendent Richard Andino, Attorney Penelope Dennis, Town Clerk Meeting is opened with the pledge to the flag. Finances: 42% of the year – everything is good. The AUD has been sent to the State. $250,000.00 will be moved from the Money Market fund to a CD quarterly. Old Business: Window Update: Two windows to be done next are the two in the meeting room. There is discussion on the type of glass that is needed/required. More information at the July meeting. Master Meter Recall – meters made between 2009-2013 are being recalled. There is no replacement until they fail. None have failed yet. There is discussion on same. Supervisor Adams recently met with the City of Auburn and they have Sensus meters which they are willing to loan a few to the town if needed, Security door – still securing quotes. Summer Swim Program – will begin July 9th, at Casey Park on Monday and Wednesdays and run through August 8th. Fridays will be used as make up dates if needed. It will be advertised in the Citizen also. Capitol Project Funding options from Senator DeFrancisco are discussed. More information is needed for the application and there are certain parameters that need to be adhered to. There is discussion on items/improvements that could be done at the park – lighting, bathrooms, trails, playing fields, etc. New Business: The town received a letter of support for the WD#3 improvements from Over & Under Piping. The amended 2018 SEQRA is explained by Attorney Andino. The Water Tank has been added to the project, Chestnut Ridge Road has been removed. The board is updated. The following resolution is made: AMENDED SEQRA DETERMINATION AND NEGATIVE DECLARATION At a Regular Meeting of the Town Board of the Town of Sennett, Cayuga County, New York, held at the Town of Sennett Town Park, located at 3580 Franklin Street Road, Auburn, New York on June 19, 2018 at 6:00 p.m. ---PAGE BREAK--- IN THE MATTER OF THE CONSTRUCTION OF WATER IMPROVEMENTS FOR WATER DISTRICT NO. 3 IN THE TOWN OF SENNETT COUNTY OF CAYUGA, STATE OF NEW YORK PURSUANT TO ARTICLE 12 OF THE TOWN LAW Supervisor Adams moved and Councilman Eades seconded the following resolution. WHEREAS, the Town Board of the Town of Sennett previously considered the construction of public water supply improvements within the currently existing Water District No. 3 service area and the establishment of Water District No. 1, Ext. No. 1. (the "Project"), which consisted of the demolition of an existing water storage tank and installation of approximately 30,850 linear feet of 8-inch and 12-inch waterline along portions of Jericho Road (County Rd 15A), Grant Avenue (NYS Route Depot Road (County Road 87B) Healy Road, County House Rd (County Road 85), Mutton Hill Road, Chestnut Ridge Road (County Road 84), and Gates Road; and WHEREAS, on April 18, 2017, the Town Board declared itself Lead Agency under the State Environmental Quality Review Act (SEQRA) with respect to the environmental review of the Project and determined the Project to be a Type I action as portions of the Project are located within a Cayuga County Agricultural District; and WHEREAS, on June 20, 2017 the Town Board issued a Negative Declaration for the Project after preparing a Full Environmental Assessment Form, reviewing the potential environmental impacts of the Project and finding no significant adverse impact on the environment as a result of the Project; and WHEREAS, the Town Board has determined to revise the Project scope to remove the installation of waterline along Chestnut Ridge Rd and to include the construction of a new 300,000-gallon elevated steel water storage tank to replace the existing water storage tank to be demolished; and WHEREAS, the Project scope now consists of water improvements within Water District No. 3 including the demolition of an existing water tank to be replaced by a 300,000- gallon elevated steel water storage tank and the installation of approximately 20,100 linear feet of 8-inch and 12-inch waterline along portions of Jericho Road (County Rd 15A), Grant Avenue (NYS Route Depot Road (County Road 87B), Healy Road, County House Rd (County Road 85), and Mutton Hill Road; and WHEREAS, the Town Board has reevaluated the updated Project in ordered to analyze those environmental resources potentially affected by the passage of time and to update and confirm the SEQRA findings based the change in the Project scope; and WHEREAS, the Town Board has reviewed and considered the environmental record relative to the Project which is attached hereto including the proposed amended Negative Declaration. NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby declares that, based on the environmental record which has been prepared, studied and reviewed, the Project, ---PAGE BREAK--- as amended, will not result in any large and important environmental impacts and therefore, will not have a significant adverse effect on the environment; and BE IT FURTHER RESOLVED that the Town Board hereby adopts an Amended Negative Declaration under SEQRA for purposes of the updated Project. The question of the adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows: Councilman Eades yes, Councilman Gagliardi yes, Councilman Rizzo yes, Councilman Jeffers absent and Supervisor Adams yes. The foregoing resolution was thereupon declared duly adopted. SCHEDULE Background & Updated Project Scope In 2017, the Town of Sennett, acting as the Lead Agency, performed SEQR review of public water supply improvements within the proposed Water District No. 3 and Water District No. 6 Extension No. 1 service areas (see attached Full Environmental Assessment Form). The originally proposed improvements for Water District No. 3 consisted of: demolition of the currently decommissioned 250,000-gallon water storage tank; and installation of approximately 20,100 linear feet of 8-inch and 12-inch waterline along portions of Jericho Road (County Rd 15A), Grant Avenue (NYS Route Depot Road (County Road 87B), Healy Road, County House Rd (County Road 85), and Mutton Hill Road. The Town of Sennett found no significant adverse environmental impact from the proposed improvements and issued a Negative Declaration for both water projects on June 20, 2017 (see attached resolution). Since then, the Water District No. 6 Extension No. 1 project has been postponed to a future project, and the Water District No. 3 project scope has been updated to include: installation of a new 300,000-gallon elevated steel water storage tank to replace the existing tank to be demolished The updated Water District No. 3 project will improve fire flow throughout the proposed service area and provide additional storage capacity for emergencies and fire protection. It will supply Sennett Water District No. 1 with water in the event of water supply interruption from the City of Auburn and provide additional water storage for the Village of Weedsport. Additionally, the construction of the new water storage tank and 12" diameter water main along Grant Avenue and Jericho Road will allow the future interconnection with the Town of Brutus Water System (see attached USGS location map). ---PAGE BREAK--- To undertake the proposed improvements, the Town of Sennett will seek funding from NYS Environmental Facilities Corporation and U.S. Department of Agriculture Rural Development. Updated SEQR Findings In accordance with State Environmental Quality Review Act, LaBella Associates evaluated the updated project scope and found no significant adverse impact to the environment. The SEQR findings on potential environmental impacts due to the new scope item - a new water tank installation - are detailed below. Impact on Land The updated project involves the replacement of an existing water storage tank on existing lawn area (Parcel ID: 95.00-1-65). Excavation will not be extensive and will mostly occur within the existing water storage tank footprint. The tank replacement will contribute no more than 0.3 acres of additional ground disturbance to the original project scope. Disturbed areas will be restored to their original condition, and no significant impacts on the surrounding land will occur. Standard construction practices will be used to m1mm1ze ground disturbance, erosion, and drainage problems that may result during and after construction until ground cover is established. The Town of Sennett will require the contractor to implement erosion control measures as outlined in the "New York Standards and Specifications for Erosion and Sediment Controls" to minimize the impact of the excavation and backfill activities and to avoid sedimentation. The Town will also restore any drainage or tile lines disturbed as a result of the construction project to existing conditions as closely as possible. Impact on Plants and Animals The updated project remains in compliance with the State and Federal Endangered Species Acts. No significant impacts to endangered or threatened species are anticipated due to the continued lack of their presence in the project area. LaBella confirmed that there has been no change in endangered or threatened species information for the project area using NYSDEC Environmental Resource Mapper and U.S. Fish and Wildlife Service (USFWS) IPaC tool on June 5, 2018 (see attached Rare Plants and Animals map, USFWS species list, and NYSDEC EAF Mapper Summary). As in 2017, USFWS again identifies the Northern Long-Eared Bat as a potential species of concern. But the project area is still located outside of any areas of rare plants and rare animals and significant natural communities according to the NYSDEC Environmental Resource Mapper. This reveals that NY Natural Heritage does not know of any hibernaculum or roosting trees within the vicinity of the project area. No significant impact to the Northern Long-eared Bat is therefore anticipated as a result of this updated project. ---PAGE BREAK--- Impact on Agricultural Resources The water tank replacement site is located in a Cayuga County Agricultural District No. 5 (see attached Agricultural District map and NYSDEC EAF Mapper Summary). However, the site is not in active agricultural use and encompasses only 0.3 acres. To minimize potential impacts to agricultural resources, the Town will file a Notice of Intent (NOi) with the New York State Department of Agriculture and Markets, in accordance with the provisions of Article 25 AA, Section 305.4 of the State Agriculture & Markets Law. The Town will coordinate with the Department of Agriculture and Markets until the Section 305.4 process is complete. As a result, no large or significant agricultural impacts have been identified at this time. Impact on Historic and Archeologic Resources New York State Historic Preservation Office (SHPO) issued a No Effect determination for the updated project scope on June 8, 2018. As such, no significant adverse impacts to historic and archeological resources will occur, and compliance will be achieved with Section 14.09 of the NYS Historic Preservation Act and Section 106 of the National Historic Preservation Proposed Local Law A of 2018- Overnight Parking Rules – this law would be in effect yearly from November 1st until April 1st each year. The following resolution is made: TOWN OF SENNETT LOCAL LAW A OF 2018 Local Law to Enact a Seasonal Parking Prohibition on Town Roads in the Town of Sennett”) Supervisor Adams introduced proposed Local Law No. A-2018, relative to prohibiting parking on town roads in the Town of Sennett on a seasonal basis, and made the following motion, which was seconded by Councilman Rizzo: WHEREAS, no other agency has the authority or jurisdiction to approve or directly undertake the enactment of a local law in the Town of Sennett, such that there are no other involved agencies within the meaning of the New York State Environmental Quality Review Act (SEQRA) with respect to the proposed enactment of said Local Law, with the result that the Town Board shall act as lead agency in this matter. NOW, THEREFORE, it is RESOLVED AND DETERMINED that the enactment of proposed Local Law A-2018 is a Type II Action and therefore will have no significant effect on the environment, thus concluding environmental review under SEQRA; and it is further ---PAGE BREAK--- RESOLVED AND DETERMINED that the Town Board shall conduct a public hearing as to the enactment of proposed Local Law No. A-2018 at the Town Hall located at 6391 Cherry Street Road, Auburn, New York on July 17, 2018 at 7:00 p.m., or as soon thereafter as the matter can be heard, at which time all persons interested in the subject shall be heard; and it is further The question of the adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows: Councilman Eades yes, Councilman Gagliardi yes, Councilman Rizzo yes, Councilman Jeffers absent and Supervisor Adams yes. The foregoing resolution was thereupon declared duly adopted. CH4 Project – This is tabled until the July meeting to give everyone more time to review the project. The Town needs an agreement with CH4. SAVES Ambulance is offering classes in the use of AEDs. Excellus has stated that there could be an 8.9% ± increase on insurance rates next year. The Supervisor is looking into other options for insurance coverage. Tompkins County Insurance for one. A motion is made by Councilman Eades to move $250,000.00 from the Money Market Fund to a 1-year CD on a quarterly basis, seconded by Councilman Gagliardi. Roll Call Vote: Councilman Eades yes, Councilman Gagliardi yes, Councilman Rizzo yes, Councilman Jeffers absent and Supervisor Adams yes, carried. Department Reports: Judge Timian reports $7.458.00 for May. Judge Riley reports $3,476.00 for May. The Town Clerk reports $993.80 for May. The Highway Superintendent reports they have mowed around guardrails, Town roads, the park, cemetery and the town barn; ditching on Miller and Center streets; placed 180' of pipe with stone and dirt on Parcell Road; placed 120' of pipe with stone and dirt on John Smith Avenue; sent two trucks to help in Aurelius, Mentz and Throop; attended highway School June 4th through the 6th; delivered mulch, paved Mutton Hill Road today with assistance from Skaneateles, Elbridge, Mentz, Brutus, Conquest, Throop and Aurelius; crack sealed Quincy Hill, Cambridge Circle, Barrington Way, Calemad Drive and Countyline road; swept Quincy Hill and Barrington Way (and gutters too); installed a driveway on Healy Road; Dumpster Days totals 27.5 tons of trash and 7.55 tons of metal. The Water and Wastewater Superintendent reports: water operation reports were done and given to DOH by the 10th, quarterly and water samples were done, locating curb stops, doing leak detection in WD#2 & WD#6, marking out many dig requests, pulled pump out of Quincy Hill pump due to being tripped with and overloading, took bottom half apart to unclog, the Van was inspected and serviced, worked with Chatfield engineers to do flow test for the digester water line, cut grass at Franklin St pump station and water tank on Pineridge Rd, fixed yards where we had water leaks over the winter, working on information for the WD#3 project, tested wells on Mutton Hill Rd, talked to people on Mutton Hill Rd about writing letters of support, Jerry Taylor is getting signatures on a petition for support of the water line and getting information to Paul Chatfield as he requests it. The subject of a pay increase for the new water ---PAGE BREAK--- department employee – Kris Lapointe – is discussed. It was stated at budget time that when he received his water license that he would be eligible to receive an increase in pay. The Water and Wastewater Superintendent recommends a rate of $50,500.00 per year. There is discussion on this – similar to the pay rate for the highway employees; a different rate; $50,000.00 per year; etc. Councilman Gagliardi questions why we are paying more than what the Water Superintendent suggested the pay should be for this employee. After much discussion, a motion is made by Councilman Eades that the rate of pay be raised to $26.27 per hour, seconded by Councilman Rizzo. Roll Call Vote: Councilman Eades yes, Councilman Gagliardi yes, Councilman Rizzo yes, Councilman Jeffers absent and Supervisor Adams yes, carried. Superintendent Schalck also brings a letter that he received from a resident in WD#1 and SD#2 regarding a high water/sewer bill due to a leak that went on for months. The Water Department went to the location various times to verify that there was a leak – but it was not repaired for several months. The resident is seeking assistance in reducing the bill’s amount. There is discussion on various options and possible remedies. But it is decided that a policy should be instituted before any action is taken (or everyone with a high bill would want the same result). The Superintendent will work on a new policy and report back to the board soon. ZBA – nothing to report. Planning nothing. The Court report is read and reviewed by the board. The CEO’s report is also read and reviewed by the board. The Attorney has nothing else to report. The Public To Be Heard segment is opened on a motion made by Councilman Rizzo, seconded by Councilman Eades, 4 ayes 1 absent 0 nays carried. Hearing no comments, the Public To Be Heard segment is closed on a motion made by Councilman Rizzo, seconded by Councilman Eades, 4 ayes 1 absent 0 nays carried. A motion is made by Councilman Eades to pay the abstract in the total amount of $512,543.39, seconded by Councilman Rizzo. Roll Call Vote: Councilman Eades yes, Councilman Gagliardi yes, Councilman Rizzo yes, Councilman Jeffers absent and Supervisor Adams yes, carried. The Minutes of the May 5th, May 15th and the June 4th meetings/workshops are approved on a motion made by Councilman Eades, seconded by Supervisor Adams, 4 ayes 1 absent 0 nays, carried. The meeting is adjourned on a motion made by Councilman Eades, seconded by Councilman Rizzo, 4 ayes 1 absent 0 nays, carried. Respectfully submitted, Penelope Dennis, Town Clerk Town of Sennett