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1 Village of Fair Haven Board of Trustees Meeting September 14, 2015 The meeting was called to order followed by the Pledge of Allegiance. Board members present Mayor William McVea, Deputy Mayor Walter Krehling, Trustee Judith Dunaway, Trustee Holley Webster-Goolden and Trustee Pete Hanford. Also present Clerk-Treasurer Terri DiGregorio, DPW Superintendent Roger Granatiero, Deputy Clerk Johanne Van Der Linden, Village Historian Susie Parsons, Nanda Speciale, Lou Speciale, Vivian Sciarabba, David Jim Basile and Gus Taft. COMMUNICATIONS: Village account Kevin Clark will be attending the October 8th agenda meeting to give the annual report and audit report. The Cayuga County Association of Villages meeting will be held at 7pm on September 22nd at the Sunset Restaurant hosted by Cato. The speaker will be Howard Tanner Cayuga County Code Enforcement Officer. Also in receipt of minutes from June and August meeting. In receipt of Time Warner Cable franchise payment of $2,227.06 In receipt of ZBA minutes from the August 20th & September 3rd hearings The October Board of Trustees meeting has been rescheduled as the second Monday is Columbus Day. It will be held Tuesday October 13th at 7:00 p.m. In receipt of a copy of a communication from the Cayuga County Highway Dept regarding wood posts on a property on the corner of West Bay Rd. and State Route 104A that must be removed by the property owner. The village office will be open 9:00 a.m. to noon September 28th – October 2nd as the clerks will be at attending NYCOM fall school. Planning Board member Heidi Smalling attended 2 hours of training on “Subdivision Basics” PUBLIC FORUM: Nanda Speciale gave the Garden Club Report. They planted and took care of the flower pots in Central Park, flower carts on Main Street and this year new plantings at the American Legion/Community Center. The Garden Club budget was $1065.00 for the purchase of flowers, mulch, weed and bug control. The purchase of these items came in at $289.21 under budget this year. The Board thanked the Garden Club and agreed the flowers looked exceptional nice this summer. Nanda added the rain we had early on helped considerably. Lou Speciale thanked the Village for the fall clean up weekend which supplies dumpsters to the Village of Fair Haven and Town of Sterling residents. He stated it’s a wonderful service to get rid of junk around the village. MINUTES: The August 6th and August 10th board meeting minutes were approved on a motion by Trustee Webster-Goolden and seconded by Trustee Hanford. All aye, motion carried. ABSTRACT #4 VOUCHERS: The following vouchers from abstract #4 were approved for payment on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried General Fund: $198,784.53 Water Fund: $7,551.97 Trust & Agency: $3,806.58 Victory St. CDBG Grant: $59,775.89 August payroll: $33,156.42 The following budget modifications were approved on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried. General Fund Budget modifications: Transfer $11,548.00 from ambulance contractual to ambulance contractual meds/supplies Transfer $4039.00 from ambulance contractual to ambulance equipment Water Fund Budget modifications: Transfer $6.35 from source of supply contractual to source of supply equipment COMMITTEE REPORTS: August DPW report submitted by Roger Granatiero. Read, repaired & replaced water meters; picked up leaves & brush; weekly mowing & trimming; weekly garbage removal from parks; replaced a curb stop on Lake St. which was bent while ditching; installed a new water service ---PAGE BREAK--- 2 for Sue &Ron Kuck on Turner Hill; cleaned up vines and trees from east water tower to ready it for inspection; assisted Sterling with paving in front of Post Office; pushed back brush and leaves on Teachout property with back hoe. So far in September the Cayuga County inmates trimmed the weeds in the ditches on Fancher, Lake and Cayuga streets; assisted in cleaning up the West Barrier Bar Park. The back pump house needs a new roof. Two quotes were obtained with a cost of approx. $3000.00. The purchase of 2 new large water meters are less expensive than originally thought, therefore leaving extra for the roof. The water pumps are due for inspection and will be put on a 5 year schedule. The source of a water line leak that has been leaking for a few years was discovered on Woods Road this past week. Roger has been monitoring a possible water leak on Railroad Ave. The report was accepted on a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden. All aye, motion carried. Treasurer’s report submitted by Terri DiGregorio for period ending 8/31/2015. General fund balance $414,382.91 which includes the total in the WBB cd of $4,222.68, Water fund $63,259.65, 2001 CDBG $28,713.65, Trust & Agency $611.21, $3,888.07, 2013 Victory St. CDBG $1.00. The report was accepted on a motion by Trustee Webster-Goolden and seconded by Deputy Mayor Krehling. All aye, motion carried. August Ambulance report submitted by Stan The ambulance service answered 57 calls: 9 BLS, 39 ALS, 6 no transport, 1 cancelled calls, 1 DOA, 1 transfer. 312 calls to date. Of these 57 calls 10 were in the Village, 30 in the Town of Sterling, 15 mutual aid to Lakeshore Ambulance, 0 Mutual aid to CIMVAC. Vehicles responding to calls: Ambulance 1 – 3, Ambulance 2 – 42, Medic Car – 9, both the medic car and ambulance together – 9. Average response time was 3.02 minutes. The report was accepted on a motion by Trustee Webster- Goolden and seconded by Trustee Hanford. All aye, motion carried. Total donations $225.00. August Code Enforcement report submitted by Stan 13 building permits issued; 5 violations/orders to remedy issued; 4 Certificates of Completion/Certificates of Occupancy issued; conducted multiple onsite inspections on building permits issued; 4 general village inspection taken. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. It was noted that the variance for the shed on Richmond Ave. owned by Stefan House was approved by the ZBA. UNFINISHED BUSINESS: The Board reviewed the 2013 Victory Street CDBG status report submitted by Thoma Development Consultants updated on September 9th. 14 applications reviewed, 6 contracts awarded, 2 ineligible, 5 in the bidding stage. It was noted that once the grant was open to the entire village and advertised more applications were received. New York Main Street Grant update: Giuseppes which benefitted from the grant is for sale. Mayor McVea stated that a potential buyer has the option to take on that same mortgage. If not the remaining prorated balance of the grant would be paid back by the present owner of the property at the time of sale. On a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway approval was given authorizing Mayor McVea to sign the applicant approval request for Dave Holdridge to use the remaining CDBG funds of $28,713.65 at his Main Street building to install siding on the front of the building, new windows, roof repairs and corbels. All aye, motion carried. The Town of Sterling is presently planning their 2016 budget. They have asked the Village of Fair Haven how much they plan to increase the three contracts for 24/7 ambulance service. Mayor McVea previously calculated 66.5% of the ambulance calls are in the Town of Sterling. Last year the Town paid a total contract of $38,499.00 for ambulance coverage. The Town of Wolcott paid contract money of $3,589.00. The cost of running the ambulance service cost the Village of Fair Haven $36,200.00 which is the difference expended after contract money. Trustee Dunaway approached the cost in a different manner by using the 2010 census. The Town of Sterling has a population of 2295 people and the Village of Fair Haven has 745 people. Calculations reflect the Town is paying $16.00 per person for ambulance service and the Village is paying approx. $48.00 per person. If the Town of Sterling contract was increased by 20% that increase would result in Town residents and Village residents paying $24.50 per year for ambulance service. Mayor McVea pointed out the population in the village increases immensely in the summer with the state park and summer residents. Town Councilman Gus Taft stated the Town generates much more revenue for the ambulance service and the fixed costs to operate the ambulance service can’t be factored in to the equation. Councilman Taft stated a 20% increase in contract money would put the Town’s budget over the 2% tax cap set by New York State. It was noted the Town passed a local law to override the tax cap if necessary. It was concluded the Board of Trustees will hold a special meeting this Wednesday at 10:00 a.m. to come up with a fair number. Detailed figures on past ambulance contract increases and billing details from MultiMed, the Villages billing company will all be examined. ---PAGE BREAK--- 3 The Village is considering paper leaf bags for the leaf pick up. Mayor McVea conducted a survey of Cayuga County and surrounding villages to find out if the municipalities insist on paper bags or plastic bags for disposal of leaves. The results concluded some stress paper, others pick up clear plastic, some pick up both, some prefer leaves in garbage cans and others only pick up brush. As stated in the August meeting the Village is moving towards paper leaf bags as plastic is no longer allowed in the brush landfill as it is not biodegradable. The Board is hopeful village residents will want to go green by switching to paper. Plenty of notice will be given as to the switch. On a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden the Village of Fair Haven will attempt to insist paper leaf bags be used for the leaf pick up starting in the spring of 2016. All aye, motion carried. The Village Hall will no longer offer free Wi-Fi as the cost to do so has become too expensive. Quotes have been received for mowing and cleanup of 542 Avery Street and 566 Platt Street. The Board of Trustees conducted hearings on these properties which are in violation of the property maintenance code. Sherwood quoted $4,600.00. She presently does not hold liability insurance but stated in the quote she would obtain it if the bid was accepted. D&L Disposal quoted $5000.00 and submitted a copy of their liability insurance. On a motion by Trustee Hanford and seconded by Trustee Webster-Goolden D&L Disposal’s bid was accepted. All aye, motion carried. NEW BUSINESS: In receipt of a communication from Debra Braiman regarding the $250.00 fee for a seasonal water shut off after November 15th. She stated she didn’t feel this was a fair charge as her family often enjoys Thanksgiving dinner at their summer home in Fair Haven before having the water shut off. This fee was instituted in this year’s budget due the frozen ground and snow banks that normally occur in the winter making it nearly impossible to find and turn a village water valve off. A letter will be sent to Ms. Braiman suggesting she have her own shut off valve installed in a pit on the property so she can turn the water off to the summer home. On a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden the request for a paper disconnection of water service for account B2450 was approved. All aye, motion carried. On a motion by Trustee Webster-Goolden and seconded by Deputy Mayor Krehling the request for a paper disconnection of water service for account C1540 was approved. All aye, motion carried. A Comp Alliance safety seminar will be held at the fire hall in the afternoon on October 7th from 1:00 – 3:00 and in the evening from 6:30 – 8:30. All village employees, appointed and elected officials are required to attend. These required classes are open to all villages and towns. Trustee Dunaway suggested the Village use the $4,222.68 in the WBB Park cd to build small shelters as originally planned by the WBB committee some years ago when the money was first given to the Village for park improvements. Mayor McVea suggested quotes be obtained. ADJOURNMENT: The meeting was adjourned at 9:00 p.m. on a motion by Trustee Webster-Goolden and seconded by Trustee Dunaway. All aye, motion carried. Unapproved minutes respectfully submitted. Terri M. DiGregorio Clerk-Treasurer