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Town of Victory Town Board Meeting August 8, 2016 Council Members Present: Mike Wiggins-Supervisor Robin Bartholomew Leonard Hand Terrance McBride Lester VanDyke Others present: Julia Iozzio-Clerk Bruce Applebee- Code Enforcement Debra Davis -Justice Harvey Mills-Planning Board Christopher Palermo-Town Attorney Public Present: Carol Mills Meeting called to order at 7:00pm with the Pledge of Allegiance. Mike Wiggins opened up the meeting by reviewing 3 resolutions. The highway department would like to transfer $7926.67 (DA51101.4, summer work) to chips funding (DA5812.0 chips) to allow spending to increase chips funding to the money’s are reimbursed by Cayuga county due to an increase in chips money’s. Lester motion to accept. Robin 2nd. All ayes. The town of Victory agrees to the stipulation of the proposed scope of work for the town of Victory’s zoning ordinance revision project as presented by Cayuga County’s Planning board& Economic development and agrees to sign a memorandum of agreement based on said scope of work. Now a decision must be made as to whether or not we will spend the $25,000 grant and go ahead with said project. Lester motioned and Leonard 2nd it. All ayes. Town of Victory will hold a public hearing on September12th 2016 for the passage of a local law titled, for the Local Law Providing for the regulation of electric vehicles supply equipment.” It was sent over and it must be decided if we will pass the local law which will allow us to get the 2nd grant ($25,000), which may possibly be used for the Agricultural Protection Plan possibly. Lester motioned to accept. Leonard 2nd. All ayes. The building vouchers were reviewed and Terrance motioned to accept them. Robin 2nd. All ayes. Minutes were written but not transposed. Mike stated that all the available minutes were posted on the website. Motion to wave was made. The supervisors report was read: ---PAGE BREAK--- Supervisor’s report by Mike Wiggins as of 07/31/2016 General fund: $280,063.86 Cash reserve, CD: $192,136.46 Petty cash: $50.00 Special reserve, Capital Project: $192,357.52 Money market Special reserve: $60,000.00 Total for General fund: $724,607.84 Highway funds: $345,781.29 Victory Street Lighting Dist.: Cash- Checking: $3,104.37 Cash in time Deposits: $3,195.29 Total: $6,299.66 Westbury Street Lighting Dist.: Cash-Checking: $2,241.50 Cash in time Deposits: $ 289.06 Total: $2,530.56 Total for all funds: $1,079,219.82 It was noted the health insurance was going up for retirees as of September 1st. Kevin King will be coming off the policy due to his age. The plan will be going up from $80- $90. In about 5yrs. Jim Nodine will be off the policy as well. Bob Chamberlain a rep. for the dental plan came in RE: retirees, he stated anyone in the town who wants to buy insurance is eligible. The website is completely updated. If anyone has an idea for anything that should be on there that isn’t let Mike know. The solar panel checklist is on the site as well as the zoning law. Going forward it will be much easier due to a better more user friendly system. Once the system is completely updated (current minutes) Julia is slated to maintain the site. Mike gave the Hyw. report due to Steve Yonker being absent. The crew has been mowing and hauling stone. They had a horrible issue on the boom axe mower. The arm was fully extended in the air and the hydraulic pin snapped. The repair was $4000. They were mowing tree branches. Once the in snapped it came crashing down and smashed the lower cylinder. Clerks report was read: Clerk’s Report: (as of 7/31/2016) 4- Building permits =$129.20 21-Dog licenses =$153.00 3- Garbage Permits =$420.00 7- Records copies =$70.00 1-Misc. (stamps) =$00.50 ---PAGE BREAK--- Bruce offered his report which wads 4 bldg. permits totaling $129.20 Bruce reported that some of the trash from the property on Malroney Rd. has been removed but there still is a huge portion still there. Bruce questioned what was being done Re: the people that have been living in campers as their permanent residence. Mike reminded the board that once the new zoning laws start to be reestablished we should include something with in, regarding said residence. Certain properties were mentioned and it was agreed that those properties may drive some restrictions in order to keep themselves safe and t protect the value of others property. Mike brought up the fact that September was when the town offers budget workshops. He received the tax cap back from Red Creek. It was .68% All who have contacted him said they wanted a 2% increase. Williamson Lawbook and the village of Red Creek for the Fire Dept. Everybody basically asked for The last few years we’ve done the budget workshops, we ran the regular town meeting that led into the budget workshop (approx. 1hr.) We then held the rest of the workshops the two following Mondays. Lester suggested that we continue to hold the meeting the way they had in the past. The 12th, 19th & 26th were proposed dates. Lester spoke Re: garbage. He passed out the waste proposal from June. April trash totals were 38.4 tons. In May 27.81 tons. June tonnage was 33.20. The waste mtg. committee has met a few times and had heard from We Care and it was suggested that we hold off on making any changes regarding our trash disposal. Mid 2017 was the time frame suggested, due to some issues regarding Ira’s model. One being that some of the bag limits as well as what is being put in them has become a concern. Seeing as Ira’s has only just started their system, they have found that the fees are a bit more than they first proposed. There has been talk of raising the cost of their permits to meet the unforeseen costs. Ron How strongly stressed that the town taking on more than they need to, regarding having their own waste system, and all it entails (hiring, firing, managing disposal and up keep etc.). If we continue on with the current contract we don’t have to seek out any new bids as well as we still have 2 more years left on our current contract. The cost of us going out on our own would definitely be higher than at current cost. We also have fewer worries about finding staff and all that entails. We Care is currently paying their employees who run the process $23. per hr.(and they had someone recently quit). We had been estimating paying our workers about $12 & $15 per hour. The idea of our start up fee being about $25,000 and then trying to recoup those monies may put a strain on the town. Not to mention the Ira model, which we are using as a blueprint, is still going through some changes. Using current permit amounts at their current fees we are at a deficit and the tax payers that don’t use the dump system shouldn’t have to pay for those that do. Raising next years permit fees would be approximately $162.00 Ron also looked into as well as offered a plan similar to Owasco’s. They are currently using a sticker system. On the average we have more tonnage then they do. The sticker system was tossed around. The current system seems to be most cost effective even in comparison. We will continue to keep close tabs on Ira’s system while keeping our options open. The census was also that “we as a town don’t want to be in the garbage business”. Seneca Meadows is also proposed to be either changing hands or possibly be closing (due to a cost increases) in 2018 when our current contract will be finished. The idea came up to try to provide the attendant for the trash truck a place to either get out of the elements a s well as a place to relieve themselves. Lester motioned that we continue using We Care under the current contract. Leonard 2nd. All ayes. ---PAGE BREAK--- At 8pm Chris Palermo arrived to the mtg. Motion was made to go into executive session by Lester in order to discuss the contract. At 8:40 the board returned from executive session. They spoke about some of the grammatical errors of the collective bargaining agreement, which had been corrected. The new version will be printed out and they decided to sign the contract this week. They will notify David Weilert from the Teamsters Union that they have agreed to it and will sign it. Lester made the motion and Robin 2nd. All ayes. Next step is to get in touch with Pat to honor their retroactive pay from the1st of November, when the contract started. They will receive 1 ¾ percent from that date. Overtime usually doesn’t start until the winter but some summer months have had issues such as flooding & storms. Lester questioned the discussion regarding the time cards and signing how it may affect insurance? The issue of not signing them couldn’t be dismissed as it being a “personal preference” whether to sign or not. Leonard stated that it’s a legal document that assures them that they will be paid fairly as well as it being documented hours for other benefits such as insurance. He spoke of a website that sited some very clear guidelines for time cards/time keeping. Suggestion was made to introduce a time card system which shouldn’t be an issue. Leonard motioned to close the meeting and Lester 2nd. All ayes. The meeting adjourned at 8:50 pm.