Full Text
Town of Victory Town Board Meeting January 11th 2016 Council Members Present: Mike Wiggins-Supervisor RobinBartholomew Lester VanDyke Terrance McBride Others present: Julia Iozzio-Clerk Bruce Applebee- Code Enforcement Debra Davis -Justice Victoria Davis- Deputy Clerk Lezli Parsons-Assessor Harvey & Carol Mills-Town Planning Public Present: Meeting called to order at 7:00pm with the Pledge of Allegiance by supervisor Mr. Wiggins passed around the vouchers that were scheduled to be paid for the board members to see as well as sign off on their status. He explained to the new board members how the vouchers were handled and paid. At this time Mr. Wiggins also gave the board the opportunity to look over the minutes from the previous meeting. Mr. Wiggins looked over the list of “Designations and Appointments” and read the list for the benefit of the new members. (Designations and Appointments list is included on a separate paper). Mr. Wiggins went on to explain what, “Abstract #13” was. He passed it around to the rest of the board members stating that they were bills that were actually part of last year’s budget. There was a negative in the line of the attorney contractual, but that was due to having two lines dedicated for the attorney and Mr. Wiggins then assured the board that we did not run out of money. Dependable disposal: the board had done a resolution to transfer some funds but found it had still gone over, due to paying the bill regularly a month past the actual date. The last invoice had still yet to be paid. It gave the appearance as if it were an extra payment. There was also an extra $428.00 that hadn’t been budgeted for which went for having the dumpster removed as well as ads and other expenses having to do with the trash collection. The floor was opened for questions regarding the voucher for Ira which was a reimbursement for the extra monies that were left over from the dissolved tax cap that we were in with them as of ---PAGE BREAK--- the end of this year. This would be the last time that we had to reimburse them for extra money that was left over for the assessors contractual. Motion to approve of audited building vouchers was made by Lester VanDyke and it was seconded by Terrance McBride; All Ayes Motion to approve the December meeting minutes made by Lester VanDyke and it was seconded by Robin Bartholomew; All Ayes Supervisor’s report by Mike Wiggins as of 12/31/2015 General fund: $261,303.13 Cash reserve, CD: $192,136.46 Petty cash: $50.00 Special reserve, Capital Project: $192,357.52 Money market Special reserve: $60,000.00 Total for General fund: $705,847.11 Highway funds: $209,551.23 Victory Street Lighting Dist.: Cash- Checking: $3,187.79 Cash in time Deposits: $3,193.76 Total: $6,381.55 Westbury Street Lighting Dist.: Cash-Checking: $2,349.92 Cash in time Deposits: $288.55 Total: $2,368.47 Total for all funds: $924,418.83 Sales tax did come in the prior week of the meeting. 4th quarter sales tax was: $53,920.00. This figure hadn’t made it on to the report as of the meeting. It was noted that the figure was just a bit more than last year’s 4th quarter. On the 26th of January at 7pm, the Red Creek School District will be holding a meeting regarding a Capital Project at the Town Hall. The meeting is regarding a running track as well as a few other renovations. This meeting was scheduled prior to knowing that the town clerk would be having hours, which may cause a bit of an overlap. Lezli Parsons has need for a filing cabinet to be moved and requested some help from staff. Arrangements were made to help move it from her Ira office to the Town Hall. The cabinet contains all to the town’s tax records. Clerk’s Report: (as of 1/11/2016) 2-Building permits =$50.00 ---PAGE BREAK--- 20-Dog licenses =$155.00 220 Garbage Permits =$30,800.00 2-Records copies =$20.00 1-Subdivision =$75.00 Taxes: Full payments=$78,897.33 First Installments =$3,245.94 The comparison from permits sold last year which was; 217, to this year’s; 220. The clerk read mail received regarding a “2016 Training School and Annual Meeting of the Association” to be held at the Marriot Marque Hotel in NYC, February 14- 17. The Association of Towns will be sponsoring this training. The training is open to all town board members, building officials, planning and zoning officials, town justices, advanced and accredited tax collecting officers, fiscal officers, public works and highway, town clerks, town court clerks and town attorneys. If anyone is interested in the three day event the information will be made available to them see the town clerk. The question had been raised about transportation and it had been said that in the past fellow town (Cato) had charted a bus and it was basically first come first serve as far as availability was concerned. Code enforcement: Bruce sold two permits totaling $50.00. He stated that he had no complaints from the town’s people. He’s been following up on inspections. The typical is that he isn’t very busy the last two months of the year. The hope is that things will start to pick up as the weather gets better. Lezlie offered a packet for the new board members regarding how taxes and assessments work. She said that she would make them available by the next meeting. Victoria Davis brought up an issue regarding Yolanda Veen a non-resident land owner who wished to purchase a dump permit. The question was raised as to how much the fee would be seeing as we had made the service available to the community in the past, but as of yet have agreed upon a fee for this year. Mr. Wiggins voiced his concern about people who might be bringing in trash from other areas other than the Victory residence. Victoria Davis stated that we have the permits for “non-residence” printed and that they had been sold in the past for a higher fee than the “residential” ones. Mr. Wiggins had stated that he’d felt as though it was a mistake to have started the “non-residential” passes to begin with. It was established that she pays taxes on the vacant land. Approximately two years ago the property had a fire and is now something that the land owner simply pays taxes on. It was stated that in previous years the fee for a dump pass was $50.00 for a “resident”, and if you were a “non-resident” it was $100.00. The fact was raised that even at $280.00 the pass would be a bargain. Lester stated that he and the “Garbage Committee” would visit the issue and report back to the board. The issue of the town needing at least 350 passes to be sold in order to be able to break even was also a thought. The fact was stated that a few of the residents are “snow birds” and may still have yet to purchase a pass. Lester stated that he didn’t feel as thou we should venture into the “non-residence” passes. Victoria brought up the fact that a resolution was made to offer the “non-residents” the option to purchase and if we were going to repeal it that would be another issue. Lester stated that he’d reached out to the “Garbage Committee” and at least two of them were going to be on vacation until the end of February. In light of this situation he tentatively scheduled a meeting for the “Garbage Committee” to meet March 10th at 7pm at the town hall. He agreed to be the lesion ---PAGE BREAK--- between the “Garbage Committee” and the town board. Motion was made by Lester to table the issue until the “Garbage Committee” was able to make a recommendation to the board. Terrance McBride seconded the motion. The question was posed by Victoria that the rep from “We Care” (Ron How)stopped in on the first day of the New Year, introduced himself and asked about how the checking of permits was going to be run? In previous contracts it was stated that the contractor will provide an additional employee would be available to check for valid permits on the first two Saturday’s of February and any two Saturdays during both the months of March and April. When the RFP was redrafted and sent out that part of the contract was left out. This means at this point there will be no one out there checking permit purchase against the book. The statement was made that checking for permits was different than checking for a purchase against the books. In previous years the books have been used to make sure that permits weren’t being shared among towns’ people. Lester stated that in previous years board members had been willing to take a Saturday to help check for permits. He suggested that it could be something that is done again in the month of March. This would allow the towns people to get their permits. He stated that the committee would possible be able to get involved and check against the master list. It was stated that in previous 2 years when someone was checking an average of 20 permits were sold per Saturday. The concern is that we are now paying by the tonnage. Lester asked for a list of paid permit residents. Lester stated he would come over and spend a morning. April was also suggested for checking due to the “snowbirds” returns. Mike asked if there was any more business. And nothing was brought up. Meeting called to a close at 7:59 by Lester VanDyke seconded by Terrance McBride