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Meeting Minutes September 10th, 2018 At a regular scheduled meeting of the board of Trustees of the Village of Port Byron held in the municipal building at 7:00PM, following were present: Mayor: Ronald Wilson Trustee: John Bell Trustee: Patrick Fenton Trustee: Mary Jump Trustee: Jeffery Girvin-absent Village Clerk: Caitlin Bacon Village Treasurer: Diana Warren Public Present: No Public Present Mayor Wilson called the meeting to order at 7:00PM and opened with the Pledge of Allegiance and a moment of silence. Mayor Wilson addressed that there were no public members present to discuss any matters. Mayor Wilson communicated to the Village Board of an issue that has arose at the chlorination station. B&L used copper pipes for the chlorination station and after less than two years, the chlorine has eroded the pipes and caused leaks. B&L has been in the Village to investigate the issue. Mayor Wilson presented a Williamson Law Tax Collection proposal for the collection on tax bills, as opposed to the excel sheet the office is currently using. Trustee Jump questioned if the current way has issue, usage of the current procedure was voiced. The Village Board will table the Williamson Law Tax Collection proposal. Mayor Wilson presented a proposal from Blair Supply Corporation regarding the software the Village uses for water reading. As of December 31st, 2018, the current software will become unsupported and a new program will be in effect. The proposal for Badger Meter Mobile AMA Software, with cloud-based software and two days of training, is $6,995.00. This system will also allow the Village to update meters with new technology to turn service on and off from the office computer. Motion to purchase the Badger Meter Mobile AMA Software with Blair Supply Corp. made by Trustee Jump. Motion was seconded by Trustee Bell. All in favor: 4-0 Mayor Wilson then continued to the reports. The DPW report, submitted by Superintendent Sims, was reviewed. Comment on the continued unapproved of the repair if the water tank and notation of the school taking unmetered water was vocalized. The Code report, submitted by CEO Tanner, was reviewed. Comment on the Church Street school inspection was noted. Village Clerk Bacon updated the Village Board stating that if Church Street Apartments does not return the inspectors (Tanner and Foster), they will be forced to shut the complex down. The Police report, submitted by OIC Bacon, was reviewed. Comments on potential new hires, school game coverage, and court shared services were made. The Fire report, submitted by Chief Rooker, was reviewed. Motion to declare the old dryer as surplus was made by Trustee Bell. Motion was seconded by Trustee Fenton. All in favor: 4-0 No Treasury report submitted due to the corrections in the audit. Motion to accept all reports as presented made by Trustee Fenton. Motion was seconded by Trustee Jump. All in favor: 4-0 Mayor Wilson revisited the Thoma Grant Writing proposal. The Village Board discussed the proposal and the options. ---PAGE BREAK--- Motion to start services with Thoma Development, with the option of a payment, made by Trustee Bell. Motion was seconded by Trustee Fenton. All in favor: 4-0 Mayor Wilson communicated: • A letter sent to Jean Egenhofer, a request from her, to withdraw from the Rewatering grant. Followed by a phone call from Sharon Lilla. • Unknown date for the water project, vocalization of the $58,500.00 payment on the warrant for a short-term principle payment. • Cayuga County has sent the Shared Services Proposal to NYS. -Comments on votes from all the participating municipalities made. • A rally hosted by the Cayuga County Sheriff - Cayuga Strong 2ndAmendment Rally PROTECTING THE CONSTITUTION • Thoughts on the possible sale of the Small Dump Truck -specs and pictures sent to Absolute Auction for review • The need for a back up sewer operator and possible candidates • No updates on the withdrawal of the funds from the bank with Mentz and Montezuma Mayor Wilson proposed motion to accept the meeting minutes from prior Village Board meeting, August 13th, 2018, to be approved. Motion to accept meeting minutes by Trustee Jump. Motion was seconded by Fenton. All in Favor: 4-0 Pre-audited bills and audit remaining bills: Abstract #4 General Fund: Vouchers 79-104 $25,811.48 Water Fund: Vouchers 271-279 $78,464.80 Sewer Fund: Vouchers 316-324 $3,953.33 T&A Fund: Voucher 45-46 $1,133.80 Total: $109,363.41 Future Board meeting dates were discussed. Due to the Columbus Day Holiday, October 8th has been moved to October 15th. Due to the Veteran’s Day Holiday, November 12th has been moved to November 19th. Village Clerk Bacon to notify the Citizen of changes in Board meeting schedules. One last communication from Village Clerk Bacon. The last concert in the Park is scheduled for September 15th. Mayor Wilson questioned the Village Board if there was anything else to discuss. Trustee Bell communicated noticing lights out at Schasel Park, information will be forwarded to the DPW. Mayor Wilson brought up the sewer rate for the Board to reflect. The sewer rate has not increased in years, due to large purchases for meter readings, thoughts to increase rate to offset costs was asked of the Village Board members to consider for next board meeting. Mayor Wilson questioned the Village Board if there was anything else to discuss Nothing else to discuss. Motion to adjourn the regular scheduled Village Board Meeting on September 10th, 2018 made by Trustee Bell. Motion was seconded by Trustee Fenton. All in favor: 4-0 Meeting Adjourned: 9:19PM Village Clerk Bacon