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1 Village of Fair Haven Public Hearing & Board of Trustees Meeting May 14, 2018 PUBLIC HEARING TO CONSIDER REDISTRIBUTION AND CONSOLIDATION OF RESERVE FUNDS RESOLUTION: Mayor Basile read the resolution. The public hearing will stay open during the board meeting open for public comment. The Board of Trustees meeting was called to order at 7:00 p.m. followed by the Pledge of Allegiance. The public hearing on the budget remained open. Board members present, Mayor James Basile, Deputy Mayor Walter Krehling, Trustee Judith Dunaway, Trustee Chris Drogi and Trustee Hope Wojtowicz. Also present, Village Clerk-Treasurer Terri DiGregorio, Ambulance Supervisor/Zoning Officer Stan and 8 guests. COMMUNICATIONS: • In receipt of Worker’s Compensation Renewal Comparison report. • Next CCAV meeting will be held on May 30th at 6:30pm hosted by Aurora at the Aurora Inn (RSVP 5/21). The March 26th meeting minutes were reviewed. • Several Planning Board and ZBA members received training in the last month towards the mandatory annual 4 hours. • In receipt of Fair Haven Library Trustees Special Meeting minutes from April 11th. • In receipt of quarterly sales tax from Cayuga County in the amount of $96,171.40 which resulted in $39,000.00 in additional revenue. • The Village of Fair Haven Newsletter was proofed and will be mailed with village tax bills. • The Annual Drinking Water Quality Report for 2017 is completed and will also be mailed with village tax bills. • In receipt of one application to rent the pavilion in June. • The American Legion will be using Central Park for the Memorial Day Service on May 28th at 9:30am. • In receipt of $252.05 in past due ambulance bills from the Simons Agency. • In receipt of an application of interest in the Planning Board from Robert Deming. • In receipt of an application of interest in the ZBA for an alternate member from Darrell Uetz. • The end of year board meeting will be held on May 30th at 6:30pm. • The July agenda meeting will be held on the 12th and the Board meeting on the 16th due to the 4th of July celebration schedule. PUBLIC FORUM: • Don Chamberlain thanked the Board for the recent paving. He inquired about Fancher Ave. paving and Mayor Basile answered that it is planned for next year. • Chuck and Daria Bour inquired if there was any news regarding the status of the shoreline repair at the end of Lake Street. Mayor Basile responded that there are tentative plans but no recent developments as the Village is still dealing with FEMA, Homeland Security and Emergency Management. The Village has also been informed that they were awarded at $400,000.00 Community Development Block Grant to repair Village owned properties damaged in last years flood. The process to file and process the paperwork involved to get the grant started will take some time. • Frank Perkins updated the Board on senior citizen news and bus trips. He had recently attended a trip coordinator meeting and was able to bring down the fee charged by Onondaga Coach for the bus trips. Frank invited the Mayor to the senior dinners held on the first and third Thursdays of the month at 5:30pm at the fire hall. He also informed the Board that the attendance on Wednesdays at the community center was up to around 30 people. MINUTES: The April 5th, 9th, 19th and 23rd meeting minutes were approved on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. ABSTRACT #12 VOUCHERS: The following was approved for payment on a motion by Trustee Drogi and seconded by Trustee Dunaway. All aye, motion carried. • General Fund: $42,107.12 • Water Fund: $2,792.41 • Trust & Agency: $3,744.55 • April Payroll: $33,856.95 ---PAGE BREAK--- 2 General Fund Budget Modifications: The following was approved on a motion by Deputy Mayor Krehling and seconded by Trustee Wojtowicz. All aye, motion carried. • Transfer $600.00 from zoning revenue to planning board contractual • Transfer $137.34 from bay weed control to mayor contractual • Transfer $660.00 from bay weed control to attorney contractual • Transfer $100.21 from safety inspection personal service to safety inspection contractual • Transfer $123.09 from ambulance meds/supplies to ambulance equipment • Transfer $2106.47 from ambulance meds/supplies to ambulance contractual • Transfer $48.49 from snow removal equipment to snow removal contractual • Transfer $796.04 from bay weed control to street lighting • Transfer $235.76 from bay weed control to sewage project contractual • Transfer $5,100.00 from bay weed control to trees contractual Water Fund Budget Modifications: The following was approved on a motion by Trustee Dunaway and seconded by Trustee Drogi. All aye, motion carried. • Transfer $318.61 from transmission & distribution equipment to transmission & distribution contractual COMMITTEE REPORTS: • The attached April DPW report submitted by Roger Granatiero including the water repair report and guidelines for municipal maintenance of road side ditches set by the county, was accepted on a motion by Trustee Dunaway and seconded by Trustee Wojtowicz. All aye, motion carried. • Treasurer’s report submitted by Terri DiGregorio for period ending 04/30/2018. General fund balance $616,784.14 which includes WBB $4,847.12, Water fund $151,776.56, Trust & Agency ($233.35) $1.00 and CDBG $1.00. The report is attached and was accepted on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. • The attached April Ambulance report was submitted by Stan Stan explained the process for collecting past due ambulance payments as the Simons Agency had recently collected funds. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Wojtowicz. All aye, motion carried. • The attached April Code Enforcement report was submitted by Stan Property code violations were brought up regarding 606 Main St. and 14492 Lake St. A letter will be sent to the property owner at 14568 Lake St. giving them 10 days to remove the cut-up tree from their front yard. The report was accepted on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. UNFINISHED BUSINESS: • The Board reviewed an agreement from Blair Supply regarding the Badger Beacon Mobile AMA Software and meter reader system. Mayor Basile will call John Murphy as this agreement appears to be very generic and outdated. • $50,000.00 NYSERDA Grant update: Still waiting for notification of grant acceptance from NYSERDA. • $275,000.00 NYMS Grant: A public meeting is scheduled for May 23rd at 6pm at the fire hall. • $400,000.00 NYS CDBG Lake Ontario Flood Recovery Program: In receipt of award notification and grant agreement. NEW BUSINESS: • Trustee Dunaway informed the Board that Ospreys are nesting in the light house at the end of the pier at the West Barrier Bar Park. The public should be aware of this when walking out on the pier because these birds are known to be aggressive. • Super Seal Sealcoating LLC sent a proposal with revisions regarding the renovation of the tennis courts with a start date around the middle of June. The contractor will give the Village a one-week advance notice so the public can be made aware. A check will be issued with a down payment of $3,000.00 on June 1st which is the beginning of the 2018-2019 fiscal year. • The Intermunicipal Cooperation Agreement for Road Work Services Between the Town of Sterling and the Village of Fair Haven; and the Water Service Agreement Between the Town of Sterling and Village of Fair Haven are under consideration. The Village Attorney has reviewed both agreements and Mayor Basile would like to review them one more time. • Trustee Drogi mentioned there are a lot of sandbags sitting around the village that look and reiterated not to dump sandbags in the bay. • Trustee Wojtowicz and Trustee Dunaway commented on checking with Cayuga County to obtain information on how many village residents have applied for the Homesite grant to connect to the sewer. • Jay Sawyer updated the Board on the project to install a bioxide building at the West Barrier Bar Park. • Deputy Mayor Krehling informed the Board that the Federal government is installing lake level monitoring systems in over 300 locations on Lake Ontario. They will be fastening a monitor on the west pier. He also spoke to a representative from the Army Corp of Engineers. They will be sending someone out to look at the west pier damage again. • There will be a community West Barrier Bar Park clean-up day on June 9th from 9:00am to 2:00pm. ---PAGE BREAK--- 3 ACCEPTANCE OF PROPOSAL FROM THE CAYUGA COUNTY DEPARTMENT OF PLANNING & ECONOMIC DEVELOPMENT TO PREPARE ZONING LAW AMENDMENTS FOR THE VILLAGE OF FAIR HAVEN WHEREAS, the Village of Fair Haven (the “Village”) formally requested a proposal (the “Proposal”) from the Cayuga County Department of Planning & Economic Development (“Planning Department”) for assisting the Village with preparing amendments to the Village Zoning Law with regards to the Central Business District and the recent draft amendments to the Village’s Comprehensive Plan; and WHEREAS, the Planning Department submitted the requested Proposal to the Village which outlines a scope of work and cost to provide the full staff support and technical assistance needed to work with the Village and Village Zoning Committee to prepare, present, and adopt amendments to the Village Zoning Law; and WHEREAS, the Proposal includes a total cost to the Village for the Project of $4,000.00 ($3,000 in labor and $1,000 in reimbursable fees) for Planning Department staff to work with the Village over a six-month term of engagement in calendar year 2018 (the “Project”); and WHEREAS, the Proposal describes a Memorializing Agreement that would need to be put in place between the Village and the County in order for staff from the Planning Department to provide the assistance described in the Proposal; and WHEREAS, the Village has received a draft copy of said Memorializing Agreement (the “Agreement”) from the Planning Department; and WHEREAS, the Village Board of Trustees is satisfied with the content of the Proposal from the Planning Department and supports the allocation of a total sum not to exceed $4,000.00 for this Project and wishes to authorize the Mayor to execute the Agreement once a final version has been provided by the County; NOW, THEREFORE, BE IT RESOLVED, that the Village of Fair Haven accepts the proposal from the Cayuga County Department of Planning & Economic Development to assist the Village with the preparation of amendments to the Village Zoning Law as outlined in said proposal; and be it further RESOLVED, that the Mayor is hereby authorized to execute the Agreement between the County and the Village; and be it further RESOLVED, that this resolution shall take effect immediately. I HEREBY CERTIFY, THAT I HAVE COMPARED THE FOREGOING COPY OF A RESOLUTION DULY PASSED AND ADOPTED BY THE VILLAGE OF FAIR HAVEN BOARD OF TRUSTEES AT A MEETING HELD ON THE 14TH DAY OF MAY 2018 WITH THE ORIGINAL RESOLUTION, AND THAT THE SAME IS A TRUE AND CORRECT COPY AND TRANSCRIPT THEREOF, AND THE WHOLE THEREOF. On a motion by Trustee Dunaway and a second by Deputy Mayor Krehling the resolution specific to the Central Business District was approved in accordance with the following vote: Voting on Resolution Yes No Absent/Abstained James Basile, Mayor [ ] [ ] [ ] Walter Krehling, Deputy Mayor [ ] [ ] [ ] Judith Dunaway, Trustee [ ] [ ] [ ] Christopher Drogi, Trustee [ ] [ ] [ ] Hope Wojtowicz, Trustee [ ] [ ] [ ] Terri M. DiGregorio Clerk-Treasurer The public hearing to consider redistribution and consolidation of reserve funds was closed at 8:30. ---PAGE BREAK--- 4 RESOLUTION TO CONSIDER REDISTRIBUTION AND CONSOLIDATION OF RESERVE FUNDS WHEREAS the Village of Fair Haven Village Board of Trustees has decided to consolidate and redistribute the reserve funds currently held by the Village of Fair Haven, and WHEREAS the Village Board of Trustees having researched all of the reserve funds currently on account with the Village of Fair Haven, and WHEREAS the Village of Fair Haven having reviewed the matter with the State Comptroller’s Office, and WHEREAS a public hearing was held at the Village of Fair Haven Village Hall on May 14, 2018, and WHEREAS the Village Board of Trustees having had enough time and deliberation upon these issues to reach this Resolution, it is hereby RESOLVED that the Fire Truck Reserve (A232F) shall hereby be renamed as the Fire Engine Reserve, and it is further RESOLVED that the balances of the General Funds Savings (A202), Snow Plow Reserve (A232P) and Ambulance Reserve (A232A) shall hereby be combined and divided equally between the following three reserves: 1. DPW equipment reserve (to replace the General Funds Savings) (A202) 2. The Parks Reserve (to replace the Snow Plow Reserve) (A232P) 3. The Ambulance Reserves (previously created and in existence) (A232P), and it is further RESOLVED that the following reserves: 1. Water Fund Savings (F201) 2. Water Department Vehicle Reserve (F232V) 3. Water Department Equipment Reserve (F232E) 4. Pump and Well Reserve (F232R) 5. Standpipe Reserve (F232R) 6. Water Main Reserve (F232R) Shall hereby be combined and consolidated into one new reserve to be entitled the Water Improvement Reserve (F2010). On a motion by Trustee Drogi and a second by Trustee Dunaway the resolution was approved in accordance with the following vote: Voting on Resolution Yes No Absent/Abstained James Basile, Mayor [ ] [ ] [ ] Walter Krehling, Deputy Mayor [ ] [ ] [ ] Judith Dunaway, Trustee [ ] [ ] [ ] Christopher Drogi, Trustee [ ] [ ] [ ] Hope Wojtowicz, Trustee [ ] [ ] [ ] Terri M. DiGregorio Clerk-Treasurer The Board entered into executive session at 8:34pm to discuss the employment history of a particular person, on a motion by Trustee Dunaway and seconded by Trustee Drogi. All aye, motion carried. The Board exited executive session at 8:53pm on a motion by Trustee Drogi and seconded by Deputy Mayor Krehling. All aye, motion carried. There were no decisions made during the session. ADJOURNMENT: The meeting was adjourned at 8:54pm on a motion by Trustee Wojtowicz and seconded by Deputy Mayor Krehling. All aye, motion carried Unapproved minutes respectfully submitted. Terri M. DiGregorio Clerk-Treasurer, RMC, CMFO, CMC