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1 Village of Fair Haven Board of Trustees Meeting January 12, 2015 COMMUNICATIONS: There will be no Cayuga County Association of Villages meetings in the months of December, January and July from now on. In receipt of $55,549.25 from CHIPS (Consolidated Local Street & Highway Improvement Program). This was for paving in 2014. In receipt of $13,173.38 from Cayuga County Treasurer for semi-annual mortgage tax. In receipt of $76,794.25 from Cayuga County Treasurer for quarterly sales tax. The Village needs to receive at least $62,090.91 for the 4th quarter to stay on target with the budget. PUBLIC FORUM: Dick Fernquist spoke on the community center announcing the offer of a donation from a local resident, Stuart Grulke, for a 32” Samsung TV, computers and a laser printer. He stated there have been a few people stopping by to check out the center. Yoga is offered on Wednesdays. More advertising was suggested in the form of postings and newspaper advertising. Possibly a news story could be done by the Lake Shore News. David inquired about 2 properties, one on Lake St. and another on Fancher. He asked if violation letters had been sent out or if they were scheduled to go to court. Mayor McVea informed Mr. that the process for getting property owners to remedy property maintenance violations takes time especially court cases. Nanda Special informed the Board of Trustees of a Fair Haven Area Chamber of Commerce member Sabre Enterprises who is in the business of renting portable toilets. They will be added to the bid list for portable toilet rentals. MINUTES: The December 4th and 8th meeting minutes were approved on a motion by Trustee Webster- Goolden and seconded by Trustee Hanford. All aye, motion carried. ABSTRACT #8 VOUCHERS: On a motion by Trustee Webster-Goolden and seconded by Deputy Mayor Krehling the following vouchers were approved for payment. All aye, motion carried. General Fund: $29,273.85 Water Fund: $5,884.83 Trust & Agency: $3,416.97 Victory Street CDBG $15,995.16 December Payroll: $33,327.79 USDA Water System Improvement January 15th interest payment: $14,490.00 General Fund budget modifications were approved on a motion by Trustee Hanford and seconded by Deputy Mayor Krehling. All aye, motion carried. Transfer $112.01 from Clerk-Treasurer Contractual & $188.47 from Contingent to Records Management Contractual Transfer $52.25 from Ambulance Contractual to Safety Inspection Contractual Transfer $400.00 from Permanent Improvements Capital Outlay to Trees Contractual Water Fund budget modifications were approved on a motion by Deputy Mayor Krehling and seconded by Trustee Webster-Goolden. All aye, motion carried. Transfer $253.16 from Transmission & Distribution Equipment to Transmission & Distribution Contractual COMMITTEE REPORTS: December DPW report submitted by Roger Granatiero. Daily check of the pump house; collected water samples and took to Auburn lab for testing; read, repaired & replaced water meters; turned on/off seasonal water; plowed & sanded roads; cleaned sidewalks with snow blower; picked up bags of leaves; replaced misc street signs that had fallen down; put up Christmas decorations; finished painting walls, pumps & floor at pump station met with a representative from NY Rural Water regarding potential grants for the water dept.; worked on water dept. SOP’s & built metal window frames for pump house #1 required by Cayuga County Health Dept.; Empire Tree Surgeons cut down several damaged trees; purchased and mounted rear tires on the International; repaired & adjusted front plow on International. In receipt of Carrie’s NYCOM Public Works School certification of hours completed. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Webster-Goolden. All aye, motion carried. ---PAGE BREAK--- 2 Treasurer’s report submitted by Terri DiGregorio for period ending 12/31/2014. General fund balance $421,449.85, Water fund $76,454.78, 2001 CDBG $31,688.65, Trust & Agency $1,177.71, $39,795.07, 2013 Victory St. CDBG $1.00. The report was accepted on a motion by Deputy Mayor-Krehling and Trustee Webster-Goolden. All aye, motion carried. December Ambulance report submitted by Stan The ambulance service responded to 33 calls: 7 BLS, 15 ALS, 12 with the medic car & 11 no transport. Of these 33 calls 3 were in the Village of Fair Haven, 15 in the Town of Sterling and 15 mutual aid. Patients were transported to the following hospitals: 9 to Oswego, 2 to AMH, 5 to Newark/Wayne and 5 to Syracuse. The average response time was 3.05 minutes. The total number of calls for 2014 was 444 compared to last year’s calls of 306. The Fly Car, a 2002 Chevy Trail Blazer, should be replaced soon. Stan has been researching the purchase of a new vehicle. The report was accepted on a motion by Trustee Webster-Goolden and seconded by Trustee Hanford. All aye, motion carried. December Code Enforcement report submitted by Stan Building permits issued: 0; violation letters: 1, Avrich; appearance tickets: 1, Deming; on-site inspections conducted: 5, Deming, Avrich, Taubman, Griffin and Scott. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. UNFINISHED BUSINESS: New York Main Street Grant update: Most of the projects are finished. Thoma Development has submitted a request for an extension as some of the renovations were halted due to the weather. Mayor McVea expressed an interest in applying for another Main Street Grant. He stressed the importance of the applicants submitting a pre-application and requesting cosmetic renovations which are favorable for extra points. The Village is in receipt of a quote for a handicapped ramp for the American Legion Community Center. The $2,600.00 quote is for a wooden ramp with plastic railing and was accepted on a motion by Trustee Hanford and seconded by Deputy Mayor Krehling. Three ayes and one nay, motion carried. The original thought was the ramp would be updated with funds from the American Legion. The Village of Fair Haven will be using grant funds to build the ramp. On a motion by Deputy Mayor Krehling and seconded by Trustee Webster-Goolden an applicant at 11 Sunset Hill was approved for the 2013 Victory Street CDBG. All aye, motion carried. The Board of Trustees reviewed the Annual Performance Report Housing Activities for project #385HR60-13 2013 Victory Street CDBG. NEW BUSINESS: Mayor McVea announced he received a phone call from Senator Nozzolio’s office regarding capital improvement funds to purchase a new ambulance. The Senator will apply for $50,000.00 for the Village to purchase a new ambulance. The combination of those funds along with the ambulance reserve will allow the Village to purchase an ambulance next year without going into debt. The older east water tower is due for an inspection next year. The Village is hopeful the coating on the inside is still in good condition. The first budget work shop to plan the 2015-2016 Village of Fair Haven budget will be held February 5th at the next agenda meeting which begins at 4:00 p.m. The Village is in receipt of a letter regarding water account B0590. They are requesting the penalty be waived for their late water bill payment as they never received the last bill. They were not aware of the bill until they received a late letter. The penalty was waived on a motion by Trustee Webster-Goolden and seconded by Trustee Hanford. All aye, motion carried. Last year the Board of Trustees approved a $250.00 fee to be imposed when the Village is asked to shut off seasonal water after November 15th. This fee was listed under water charges in the 2014 Village of Fair Haven news letter that is inserted with Village tax bills and mailed to water customers that do not pay village taxes. Normally the fee for a seasonal water shut off is $20.00. This new fee was created due to heavy snow banks and frozen ground by the middle of November which makes it extremely difficult to find a village valve let alone dig in the frozen ground. This can involve many man hours and the use of heavy digging equipment. Letters were recently sent out to water customers that requested their water shut be off after November 15th informing them the fee was waived this year only. The letters also informed the water customers they need to install their own valve to turn the water off themselves. This new fee announcement will also be printed on the water bills. David F. has requested, in a letter, the tree in front of his house on Lake St. Ext. be removed as he fears a strong wind will cause it to collapse on his house and vehicles due to hollowing out of the trunk. DPW Superintendent Granatiero will have Empire Tree Surgeons examine it again and obtain a price to take it down. Trustee Hanford mentioned the Village should also get a quote from Johnson Forest Management. ---PAGE BREAK--- 3 Brian Bench offered to repair the block work and landscaping at the base of the Village of Fair Haven welcome signs free of charge for his labor and time. If any blocks need to be replaced, he would pass the cost on to the Village. The Village received a planned maintenance agreement from Verdin regarding the clock in Central Park. The maintenance agreement costs $450.00 annually and the Commemorative Park Foundation would split the cost with the Village. On a motion by Trustee Webster-Goolden and seconded by Trustee Hanford the Board agreed to spend $250.00 annually for the clock maintenance. All aye, motion carried. The CCWSA and Village continue to receive complaints from the Kline’s neighbors to sewer pump station #3 regarding noise, odor and aesthetics. Mayor McVea asked Mr. Kline to attend the board meeting but he couldn’t make it. A leak in the biox system was recently discovered and repaired. Mayor McVea suggested the neighbors get together and decide on a landscaping design. ADJOURNMENT: On a motion by Trustee Webster-Goolden and a second by Trustee Hanford the meeting was adjourned at 8:05 p.m. Unapproved minutes respectfully submitted. Terri M. DiGregorio Clerk-Treasurer