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1 Village of Fair Haven Board of Trustees Meeting December 14, 2015 The meeting was called to order at 7:00 p.m. followed by the Pledge of Allegiance. Board members present Mayor William McVea, Deputy Mayor Walter Krehling, Trustee Judith Dunaway and Trustee Pete Hanford. Trustee Holley Webster-Goolden was excused. Also present Clerk-Treasurer Terri DiGregorio, DPW Superintendent Roger Granatiero, Ambulance Supervisor/Zoning Officer Stan Deputy Clerk Johanne Van Der Linden, Village Historian Susie Parsons, Vivian Sciarabba, David Don Chamberlain, David James, Jeremy Lozier and Bonnie Bridson. FIRE DEPARTMENT: The Fire department decided to use a different company, J.P.B. Fire Service Inc., to service the fire engines this past year. Jerome Fire Equipment had serviced the engines in the past. The Village of Fair Haven received the maintenance bills performed on Engine #1 at a cost of $4,038.71 and Engine #2 at a cost of $4,208.43. The Village owns the fire engines and pays the maintenance bills. However, these bills were unusually high and caused a budget deficiency of $678.37. The Board was also under the impression this maintenance had yet to be performed going back to the November 9th board meeting. Fire department representatives David James and Jeremy Lozier spoke on behalf of the fire department and explained the need for the repairs and why they switched to a new service company. Engine #2 still needs a new generator and Engine #1 still requires both rear axle springs and torque arms. Some years ago a decision was made by the Board to standardize the use of Jerome Fire Equipment for all repairs to the engines. It was decided in the future the fire department would come to the Board of Trustees regarding all repairs to the fire engines and use Jerome Fire Equipment. COMMUNICATIONS: There will not be a December or January Cayuga County Association of Villages meeting. The Association normally does not meet in December. Union Springs used to sponsor the January meeting and now sponsors the August meeting to hold it in a seasonal restaurant. The meeting minutes from the October 27th and November 24th meetings were reviewed by the Board. In receipt of the quarterly Time Warner Cable Franchise payment of $2,458.77. In receipt of the semi-annual mortgage tax payment of $7,470.17 from the Cayuga County Treasurer. New York Planning Federation Conference will be held April 17th - 19th. This is a good opportunity for Zoning Board of Appeals and Planning Board members to obtain their annual 4 hours of training. The Village of Fair Haven was awarded the $20,000.00 New York Main Street Technical Assistance Grant. This grant will pay the cost to hire an architect to work with the Architectural Review and Beautification Committee and help to determine additional main street improvements. This in turn will nearly ensure the village obtains the next New York Main Street grant when an application is made. PUBLIC FORUM: Bonnie Bridson presented a $940.00 check to the Board of Trustees from the West Barrier Bartenders and the Book Nook. She commented they were very pleased to see the old building was removed at the WBB. David thanked the Village for cutting down the large Poplar tree in the Lake St. Ext. right- of-way in front of his house. Mayor McVea noted that tree removal cost the Village $4,000.00. MINUTES: The November 9th & December 10th meeting minutes were approved on a motion by Trustee Hanford and seconded by Deputy Mayor Krehling. All aye, motion carried. ABSTRACT #7 VOUCHERS: The following vouchers from abstract #7 were approved for payment on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried. General Fund: $32,122.73 Water Fund: $4,483.87 Trust & Agency: $3,368.14 2001 CDBG: $7,300.00 2013 Victory St CDBG: $27,214.07 November payroll: $33,935.49 ---PAGE BREAK--- 2 General Fund Budget modifications: The following budget modifications were approved on a motion by Trustee Dunaway and seconded by Trustee Hanford. All aye, motion carried. Transfer $678.37 from contingent to fire dept. contractual Transfer $1133.29 from ambulance contractual to ambulance contractual/med/supplies COMMITTEE REPORTS: November DPW report submitted by Roger Granatiero: Read water meters; mowers serviced and stored away for winter; meter replacements; used leaf vacuum at residence houses and ditches; delineator posts were placed for winter; plows painted; completed curb stop repair at John Tooley’s residence on West Bay Rd.; replaced hydrants valve bolts on victory St.; turned off seasonal water; Empire Tree Surgeons back in for remaining tree service; installed winter tires on trucks; replaced cables on International and adjusted plow shoes; plowed and sanded roads; replaced bulbs on Christmas decorations and hung them up on Main Street; looked into possible water leak at Anchor Resort and Marina to discover it was a big leak. Roger & Carrie’s class attendance certifications for NYCOM Public Works School are now on file. The DPW will be repairing the West Barrier Bar (WBB) picnic tables at the garage over the winter. Picked up trash at WBB. There are 2 out of service fire hydrants in the Village at this time that are being looked into for repair. Mr. Chamberlain added he could possibly assist in finding parts if needed as he worked for a fire hydrant company for many years. The report was accepted on a motion by Trustee Dunaway and seconded by Trustee Hanford. All aye, motion carried. Authorization was given to purchase and replace the water meter at the state park on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. Authorization was given to have Tracey Road Equipment service the back hoe on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried. On a motion by Deputy Mayor Krehling and seconded by Trustee Hanford authorization was given to use the WBB funds to repair the picnic tables. All aye, motion carried. Treasurer’s report submitted by Terri DiGregorio for period ending 11/30/2015. General fund balance $369,063.16 which includes WBB $4,224.24, Water fund $77,793.41, 2001 CDBG $8,313.65, Trust & Agency $339.36, $3,888.07, 2013 Victory St. CDBG $1.00. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. November Ambulance report submitted by Stan The ambulance service answered 29 calls: 4 BLS, 18 ALS, 7 no transport, 2 cancelled calls. A total of 423 calls to date. Of these 29 calls 9 were in the Village, 9 in the Town of Sterling, 5 in the Town of Martville, 6 mutual aid to Lakeshore Ambulance. Vehicles responding to calls: Ambulance #1 - 16, Ambulance #2 - 6, Medic Car - 7, both the medic car and ambulance together - 10. The response time was 2.36 minutes with a big thank you to the fire department. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. November Code Enforcement report submitted by Stan 5 building permits issued; issued 2 order to remedy violations; issued 1 certificate of occupancy and 1 certificate of compliance; conducted 12 on site inspections and 4 village inspections. The report was accepted on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. The property violations at 14605 Fancher Ave. owned by the Warnecke’s have been remedied as the building materials are covered with a new tarp. Trustee Dunaway stressed concern regarding how long building materials can be stored on a property without an active building permit. Mayor McVea stated the Village could pass a local law making the NYS Property Maintenance law more stringent by addressing outside storage of building materials when there is no active building permit and semi-trailers used for storage in the Village. Annual Historian’s report submitted by Susan Parsons. She also presented to the Board of Trustees a series of maps beginning with a map dated 1853 when Fair Haven was known as “Little Sodus”. Mrs. Parsons gave a very interesting brief history on how Fair Haven grew over the years with the forming of streets, businesses, railroad, schools, etc. using the maps dating from 1853 to 1904. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried. UNFINISHED BUSINESS: The Board of Trustees reviewed the 2013 CDBG Status report sent by Thoma Development Consultants. The report reflects a total of 14 projects with 2 completed. A Zoning Board of Appeals hearing is scheduled for December 17th at 7pm to hear the request of Richard Swetland at 14507 Fancher Ave. to place a storage shed on his private parking area which is totally in the Fancher Ave. right-of-way (ROW). Some years ago the Village allowed the ---PAGE BREAK--- 3 Swetland’s to improve their private parking by approving plans to build a concrete reinforced parking area in the ROW. The Board of Trustees does not want structures built in the ROW and agreed to send a letter to the Zoning Board of Appeals members recommending the variance to place a shed in the ROW be denied on a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway. All aye, motion carried. Chapter 150 Zoning Article VI Signs will be discussed at the January 11th board meeting. The Board has determined the sign law needs to be updated. A webinar on sign regulations will be given by the NYS Dept. of State on December 17th. Clerk-Treasurer DiGregorio took the liberty of signing up for the webinar for access to the slideshow which will be distributed to the Board members. Mayor McVea obtained copies of sign laws from other villages for review. NEW BUSINESS: A village election will be held on March 15, 2016 to elect a mayor and 2 trustees. On a motion by Trustee Dunaway and seconded by Trustee Hanford election inspectors Darleen Pettit, Linda Clum, Nancy Webster and Jean Scott were approved for appointment. All aye, motion carried. After levying unpaid village property taxes to Cayuga County for collection, the Village was made aware that property maintenance costs cannot be collected on the Cayuga County/Town of Sterling property tax bills. Unpaid water bills are accepted not property maintenance costs incurred by the Village when hiring an outside contractor to clean up vacant properties in violation of the property maintenance code. Presently the cost of $275.00 for the mowing of the property known as “Mayview” is still owed to the Village. Mayor McVea will seek advice from the village attorney regarding placing a lien on properties that owe property maintenance costs. Empire Tree Surgeons will be called in to review the condition of trees in the village right-of-ways so the budget can be planned accordingly. 55 $25.00 Christmas cash gift certificates were approved at the December 10th agenda meeting for village employees, voluntary boards and fireman. The Village continues to make improvements regarding safety of the employees and security at the village hall. Digital door locks have been installed, grill work and Plexiglas is also in the works for the customer service counter in the village office. Panic buttons, additional locks, and surveillance cameras will also be installed. Partition panels for the office are also being considered. There has been an ongoing problem with a mold/mildew odor in the village office. TriTech Environmental Health and Safety Inc. was contacted for a proposal to perform a building assessment indoor air quality and contaminants test. The quote for this test is a minimum of $500.00. The Cayuga County Health Department will send someone out first to perform an assessment. Water account C1520 is disputing water usage of 49,339 gallons used in September, October and November. This particular account is not a residence but located on a property where there is a garage, garden and swimming pool. The owners claim most usage occurs in the summer months and state there was no possible way that much water was used in the autumn months. On a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway the bill was reduced to the average usage for that time period of 6000 gallons. All aye, motion carried. EXECUTIVE SESSION: Mayor McVea motioned to enter into executive session to discuss the work history of a particular employee. Trustee Hanford seconded that motion. All aye, motion carried. The Board of Trustees exited executive session on a motion by Deputy Mayor Krehling and seconded by Trustee Hanford. All aye, motion carried. On a motion by Trustee Hanford and seconded by Deputy Mayor Krehling the Board of Trustees agreed to raise Johanne Van Der Linden’s hourly rate of pay to $15.00 hourly. All aye, motion carried. ADJOURNMENT: The meeting was adjourned at 9:00 p.m. on a motion by Trustee Dunaway and seconded by Trustee Hanford. All aye, motion carried. Unapproved minutes respectfully submitted. Terri M. DiGregorio, Clerk-Treasurer