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DRAFT Scipio Town Board Meeting The regular public meeting was called to order at 7:00 PM on Wednesday October 3, 2018 by Supervisor Mutchler with the following people present. Supervisor: Gary Mutchler Town Clerk: Tom Olenych Town Board Members: Leslie Baxter Highway: Mark Chamberlain Gary Whitten Code Enforcement: Howard Tanner Vivian Cunningham Mark Ferrari Guests: Keith Welch Motion to approve agenda for the, 2018 town board meeting. (Whitten / Cunningham) All in favor. Issues to come before the board from town residents and guests. There were on issues from town residents. Motion to approve the minutes of the September 12, 2018 town board meeting. (Baxter / Ferrari) All in favor. Town Board Members reports: Leslie Baxter: 1) Leslie told the board the latest water samples taken from Owasco Lake did not show signs of toxicity. The buoys that were placed appear to be working in controlling HAM’s, harmful algae blooms, but the date regarding the effectiveness of the aerators that were placed in the lake has not yet been released. 2) The next meeting of the Owasco Lake Watershed Management Committee, OLWMC, is scheduled for 10:00 AM on October 16th. at Auburn City Hall. Leslie informed the board this meeting would be streamed live. 3) Leslie showed the board a pamphlet, entitle “Prospective Member Guide, prepared by the Scipio Volunteer Fire Department, that will be handed out to town residents on Fall Cleanup Day. Several members of the fire department have volunteered to help out that day and it’s hoped the pamphlet will help the department recruit new members. 4) Fire Prevention Week is the week of October 8th. and members of the Scipio Fire Department will be visiting local schools to educate students and faculty on fire safety. 5) Lastly Leslie told the board there will be a chicken & biscuit dinner, at the fire house, on election day Tuesday November 6th. Vivian Cunningham: 1) Vivian told the board things are all set for Fall Cleanup Day. With the help of the volunteers from the fire department as well as other volunteers there should be plenty of help on hand for the day. ---PAGE BREAK--- 2) The subject of an assistant for the transfer station was discussed. The thinking being an assistant is important to assure the town is prepared to maintain the transfer stations schedule in the event the attendant is unable to work for any reason. The town will be looking to fill that position as soon as possible. Mark Ferrari: 1) Mark told the board he looked into renting a trailer, to be used as the town offices during the remodeling of the town offices, from Verdi Trailer Rental and the cost to do so seemed reasonable. Because the town’s exact needs are still not know an exact figure was not available at the time. 2) Mark reported he had been contacted by NYSEG regarding an “Energy Efficiency Proposal” which would lower the town’s energy costs. There would be three separate proposals, one for the highway barn, one for the town offices and one for the town’s cold storage area, which is the old town barn bays. Mark will look into this proposal further and he will prepare a report for the November town board meeting. Gary Whitten: Gary discussed the replacement of Mark Chamberlain’s pickup truck and whether or not the town should go to a three-year replacement schedule or stick with the current program of replacing this every two-years. It was decided the town would stick with the current every two-years schedule. Town Supervisor’s report: 1) Supervisor Mutchler asked the board to review and approve the financial report. He noted the cost of health insurance for town employees went up because an employee who is single left the town highway department and was replaced by a new hire who has a family and family plans cost more. Gary also noted the town received a bill for $17.00 from the state department of unemployment because a payment made to the state was late. Motion to approve the financial report with the following transfers. Debit A 1990.4 Contingent Account $17.00 Credit DA 9050.8 Unemployment Insurance Debit DA 599 Appropriated Fund Balance $10,000.00 Credit DA 9060 Medical Insurance (Mutchler / Whitten) All in favor. 2) Gary reported on an 8/20/18 county supervisors meeting where Justin Woods, Cayuga County Executive, outlined a two shift snow removal plan. Under this plan Cayuga County crews would work from 12:00 PM to 8:00 PM and from 4:00 AM to 12:00 PM. Mark Chamberlain noted his crews worked when conditions warranted it and an arraignment of this sort was not needed. 3) Gary met with Bill Street of Eastern Shore Associates, the NYMIR representative to the town, and Mr. Street suggested the town add cyber breach and liability coverage at a cost of $350.00 a year. It was discussed and decided this coverage was not needed as the has backup through its contract with Auburn Document Center as well as with Williamson Law Books. 4) Gary was notified by Verizon broadband availability would soon be offered to town residents. 5) Gary passed around the 2019 Fire District budget for the board’s review. ---PAGE BREAK--- 6) Lastly, prior to the vouchers being reviewed Supervisor Mutchler gave each town board member a copy of the 2019 Tentative Budget. Motion to approve the 2019 Town of Scipio Tentative Budget with the following changes. General Fund: Safety Inspection / Contractual: From $1,350.00 to $500.00. Transportation / Superintendent of Highways / Personal Services: 2% increase. Culture & Recreation / HSSM: $3,000.00 Historian / Contractual: From $350.00 to $150.00 Real Property Tax Items / Interest & Penalties on Taxes: From $1,000.00 to $750.00. Highway Fund: Transportation / Repair of Roads / Personal Services: 2% increase. Snow Removal / Personal Services: 2% increase. Town Officers reports: Assessor: Heather Garner submitted a written report for October. Town Clerk: Code Enforcement: 1) Howard Tanner submitted a written report to the board outlining his activities for the month. 2) Leslie Baxter was concerned about the abandoned buildings in town and asked Howard what the town could do about it. Highway Superintendent: 1) Mark Chamberlain told the board he received a call about trash being dumped out on Hicks Road. He and two highway employees went and cleaned it up. 2) The town has received all of its CHIP’s money for the year and it totaled $131,309.42. 3) Mark reported the town has been cleaning up millings from various highway jobs and transporting these to Seneca Stone where the town is paid $8.50 a ton. To date there has been approximately 1,046 tons of millings totaling about $9,000.00 in revenue to the town. Other Business: There was no other business discussed. Approval of vouchers: General Fund 166 – 176 totaling $12,046.84 (Baxter / Cunningham) All in favor. Highway Fund (DA): 94 – 100 totaling $6,208.33 (Mutchler / Whitten) All in favor. Motion to adjourn: 10:40 PM (Baxter) All in favor. ---PAGE BREAK--- Respectfully submitted, Thomas J. Olenych Scipio Town Clerk