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Meeting Minutes August 13th, 2018 At a regular scheduled meeting of the board of Trustees of the Village of Port Byron held in the municipal building at 7:00PM, following were present: Mayor: Ronald Wilson Trustee: John Bell Trustee: Patrick Fenton Trustee: Mary Jump Trustee: Jeffery Girvin Village Clerk: Caitlin Bacon Village Treasurer: Diana Warren Public Present: Amanda Mazzoni, Elisabeth Green, Tim Laird, Eugene DeLue, Eloise DeLue Mayor Wilson called the meeting to order at 7:00PM and opened with the Pledge of Allegiance and a moment of silence. Mayor Wilson asked the Public if there was anything they would like to discuss. Resident, Elisabeth Green stated that she could not pay her water bill before the shutoff on August 15th, 2018 and asked to be waived for payment until September 6th with no shutoff. Motion to waive the shutoff and extend her payment due date to September 6th, and if not paid by the 6th, water will be shut off on September 7th, made by Trustee Bell. Motion was seconded by Trustee Jump. All in favor: 5-0 Resident, Tim Laird then rose and asked about his property maintenance OTR, sent by CEO Howard. Mayor Wilson asked if he had communicated with CEO Howard regarding the OTR, Resident Tim Laird stated that he had not. The village Board directed Mr. Laird to contact CEO Howard regarding the OTR. Tim Laird then left the Village Board meeting at 7:08 Resident, Eloise DeLue spoke positively about the triangle in the center of the Village, stating that it looked very nice and commented on the tire spot at the Dollar General, that the tire mark is still in the grass. Resident, Mr. DeLue spoke up and asked the Village Board if the Village was going to attend or speak about an issue that has surfaced in the Town of Mentz regarding a manure pit at the next board meeting at the Town of Mentz. Responding to the question, the Village Board stated that at this point, the issue has no bearing on the Village of Port Byron. Mr. DeLue then commented that the old pole was still in the ground on Main Street, the Village responded that there has been several calls and a representative from Lime, Robert, whom had ties with NYSEG stated that he would also investigate it. Public present Amanda then spoke up and stated that she could also let NYSEG know that the pole is still there. Amanda Mazzoni then presented the finding on the NYSEG street light conversion and the qualification for the High Impact Energy Grant. Motion to convert all street lights in the Village of Port Byron, for the cost of 4,848.09 (165 cobra head lights), made by Trustee Jump. Motion was seconded by Trustee Girvin. All in favor: 5-0 Mayor Wilson informed the Village Board of a letter received by Attorney Cox, representing Mentz and Montezuma, regarding the funds in the bank for the Joint water project. This letter stated that they wanted the funds spilt by thirds and withdrawn from the bank. Mayor Wilson communicated the forwarding of the letter to Village Attorney, Frank Miller, whom returned a letter stating that the funds are supported by the joint water project contract and should be split by the percent’s in which the parties paid for the project. Mayor Wilson presented the contract sent by Williamson Law to continue the Accounting program. Motion to pay and sign the Williamson Law contract for $1,038.00, for the service period of 8/1/18 through 7/31/19, made by Trustee Girvin. Motion was seconded by Trustee Fenton. All in favor: 5-0 Mayor Wilson presented the information from the IT presentations at the Town of Mentz that Village Clerk Bacon attended. Village Clerk Bacon vocalized the pros and cons of each agency. ---PAGE BREAK--- Motion to contract with Syracuse Innovations made by Trustee Girvin. Motion was seconded by Trustee Fenton. All in favor: 5-0 Village Clerk Bacon to inform Syracuse Innovations and request a contract be written up for the Village of Port Byron to start in September. Mayor Wilson presented the need to start thinking of the Fire Contract with the town of Mentz. Trustee Girvin to contact Chief Rooker regarding the contract. Mayor Wilson presented an issue regarding the Tex-Pultz median. Mayor Wilson informed the Village Board that after the street paving, the DPW was planning on top soiling and re seeding the median to continue the pristine look of the roadway, yet, the residents living on the road have driven across the median so frequently, that there are driveway looking divots in the median. Mayor Wilson continued the issue informing the Village Board that there have been residents come to the office stating that they want to continue to drive through the median. The Village Board decided to leave Tex-Pultz in its current state, and not put topsoil and seen down. Mayor Wilson presented the Excellus Review sent by Matson and Kellogg. Mayor Wilson explained the review of the current information for the Village and employee’s. Motion to sign the Excellus review made by Trustee Girvin. Motion was seconded by Trustee Fenton. All in favor:5-0 Mayor Wilson also read an email sent by Matson and Kellogg estimating an increase of Mayor Wilson presented two water accounts that have surfaced with potential issues. The first, an account, that is not using any water or sewer, and has one meter that is not hooked up, is paying three debt services. The next account, an account that according to Cayuga County Real Properties, has three apartments, yet is paying one debt service. Motion to change the amount of debts from the first account from three to one and the second account, from one to three, made by Trustee Girvin. Motion was seconded by Trustee Bell. All in favor: 5-0 Mayor Wilson then moved to the reports: The Village Board reviewed the DPW report, submitted by Superintendent Sims, noting that the drying bed roof has been repaired. During the report, Trustee Fenton wanted to bring up an issue with stones on First street and asking the DPW to take a look and street sweep. The Village Board reviewed the Police report, submitted by Interim OIC Bacon, no questions arose. The Village Board reviewed the Code Officers report, submitted by CEO Tanner, The Village Board reviewed the spreadsheet of the status and updates to the list of Orders to Remedy. The Village Board reviewed the Fire report, submitted by Chief Rooker, The Village Board was given another quote for the repair of the fire hall doors. Motion to allow the door company, Door specialties, to make the repairs, for $6,535.00, made by Trustee Girvin. Motion was seconded by Trustee Fenton. All in Favor:4-0-1 Abstained: Trustee Bell Also, on the fire report was a request to purchase three sets of turnout gear. Motion to purchase three sets of turnout gear made by Trustee Girvin. Motion was seconded by Trustee Jump. All in favor: 4-0-1 Abstained: Trustee Bell The Village Board reviewed the Treasurers report, submitted by Treasurer Warren, no questions arose. Motion to accept all reports as presented made by Trustee Bell. Motion was seconded by Trustee Bell. All in favor: 5-0 Mayor Wilson communicated: a shared services update. ---PAGE BREAK--- B&L closing activity- no asbuilts provided, mistakes in curb stop book Granting Writing-proposal submitted by Thoma Development NYCOM-Fall School, Mayor Wilson, Village Clerk Bacon, Village Treasurer Warren registered. Water Tank Leak- County has still not approved of repair Canal Flooding- Updates from NYS DOT At 9:24, resident Elisabeth Green exited the meeting. Mayor Wilson proposed motion to accept the meeting minutes from prior Village Board meeting, July 9th, 2018, to be approved. Motion to accept meeting minutes by Trustee Fenton. Motion was seconded by Bell. All in Favor: 4-0-1 Abstained: Trustee Girvin, due to absentee from July 9th Village Board meeting Mayor Wilson proposed a motion to accept pre-audited bills and audit remaining bills: Abstract # 3 General Fund: Vouchers 39-78 $71,631.15 Water Fund: Vouchers 259-270 $24,168.53 Sewer Fund: Vouchers 298-315 $10,911.77 T&A Fund: Voucher 43-44 $2,155.04 Total: $108,866.49 Motion to accept to pay all bills, for May, by Trustee Bell. Motion was seconded by Trustee Girvin. All in Favor: 5-0 Compliments on the paving by Seneca Stone were brought up. Mayor Wilson vocalized future Village Board meetings scheduled for August 27th, 2018, if needed, and September 10th, 2018. Mayor Wilson questioned the Village Board if there was anything else to discuss. Nothing else to discuss. Motion to adjourn the regular scheduled Village Board Meeting on August 11th, 2018 made by Trustee Bell. Motion was seconded by Trustee Girvin. All in favor: 5-0 Meeting Adjourned: 9:38PM Village Clerk Bacon