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Town of Victory Town Board Meeting January 12 ,2015 Council Member present Leonard Hand Lester VanDyke Nancy Sheldon Mike Wiggins Supervisor Victoria Davis Clerk Bruce Applebee Code Enforcement Debra Davis Justice Steve Yonkers Highway Superintendent Others present: Pat Coleman, Cindy , Harvey Mills Meeting call to order with the Pledge of Allegiance at 7:00pm. Resolution 01-2015- To adopt the attachment titled “Procurement Policy for The Town of Victory” as the procurement policy for the year of 2015. Leonard would like to change the amount of money that a written proposal is needed to $5000.00 Motion made by Lester VanDyke; Seconded by Leonard Hand, as amended All Ayes. Resolution 02-2015- To adopt the attachment titled “Investment Policy for the Town of Victory ” as the Investment Policy for the Town of Victory for 2015 until an update is required. Motion made by Nancy Sheldon; Seconded by Lester VanDyke All Ayes. Resolution 03-2015- Adopts the attached resolution permitting unapproved expenditures for the amount indicated by Highway Superintendent for year 2015 (Fiscal). This spending policy indicated a purchase could not exceed $1500.00 per purchase. Steve believes that the previous amount that was used was $10,000.00. This number does not include money for repair parts, just equipment, tools and other implements. Mike stated that he would like an amount of $500.00 in place. Nancy suggested that if the highway department needing something prior to a meeting that Steve needed to contact to Mike who would call each board member and say this is what that the superintend came to me and said they need and this is the amount of money and I think you should or shouldn’t and if it is approved. Leonard thinks that $2000.00 would be a fair number, while Lester believes $1000.00 would be a fair number. The board also feels that section 3 of this statement should be removed. Motion Made by Lester VanDyke; Seconded by Leonard Hand All Ayes. Resolution 04-2015- Adopts the order shown on the attached page as the Normal Order Business for meeting of the Town Board. Motion Made Lester VanDyke; Seconded by Nancy Sheldon All Ayes. Resolution 05-2015- Set the reimbursement rate for miles traveled in a privately owned vehicle while conducting official town business at .56 per mile for fiscal/ calendar year 2015. The federal rate for this is 57.5 cents; the board feels that .56 cents is sufficient. Motion made by Lester VanDyke; Seconded by Leonard Hand All Ayes. Designations and Appointments for 2015 presented. ---PAGE BREAK--- Resolution 06-2015 adopts the attached resolution for Elected and appointed Officials Motion made by Lester VanDyke; Seconded by Nancy Sheldon All Ayes. Resolution 07-2015 approves submittal of the application for the Undertaking for the New York State Department of Transportation by the Town of Victory Highway Department. Motion made by Lester VanDyke; Seconded by Leonard Hand All Ayes. Motion to accept Designation and Appointments made by Nancy Sheldon; Seconded by Lester VanDyke All ayes. Mike verified that the final meeting of the year is not required this was removed in 1973, as long as the annual accounting report is done by January 20th. Street lighting had to be adjusted which was planned as well as the Board of Assessment review salary that had been taken from the Also squaring away the Assessors fund that had the website maintenance taken out of it with a deficit of $83.00 that needs to be settled with the Town of Ira . The garage equipment fund was also in a deficit because Mike had for that the drain tile had been taken from this and the Clerk file cabinet was also taken from this fund. General Highway repair was also in a deficit due to a miss type on the abstract. Motion to approve Vouchers on abstract #1 of 2015 made by Nancy Sheldon, Seconded by Lester VanDyke General Fund Total Claims $21,102.75 Highway Fund Total Claims $18890.43 Streetlight Funds Total Claims $293.90 Cindy from RTI auctions presented a completed appraisal. This had projections on what the turnaround schedule would be. It also had a projected value based on the appraisal. The board feels that it would be in the best interest of the Town for Steve to start with the plan. This would start with the Highway superintendent’s truck. Supervisors report read by Mike Wiggins. General Fund Town wide 614,530.09 Highway Fund Town Wide 161,191.51 Total all fund 786,457.47 Sales tax has also been received for the 4th quarter making a total of $254,992.00 this is several thousand more than 2013, more than what was budgeted. Money from Chips and Snow plow money from the County has also since been received. Slobe farms has also submitted a 3 year contract offer $50 per acre for the property by the salt barn Motion made by Lester VanDyke seconded by Nancy Sheldon All ayes. The contact from dog control was received as well with no changes from the previous years. There will now be a charge at Waste collection for CRT TV’s due to the EPA law. Money will be collected by the person running the truck. Clerks Report: 4 building permits totaling $190.00 20 dog licenses for $161.00 ---PAGE BREAK--- 40 Garbage permits totaling $2000.00 with 215 sold total for a total of $10,750.00 20,414.47 in full tax payments 3933.27 in first installments. The clerk would like approval to sign the GOV PAY Net agreement the board approved that. The clerk’s office will also be closed on January 26th during the day but open from 5-7pm, that will be advertised in the newspaper. Bruce Applebee stated he had done four permits totaling $190.00 with a projected building cost of 24,800.00, with other various inspections Harvey Mills stated that the planning board is working to update the Zoning Laws. Steve submitted resolution #07-2015 he also presented the price list for the new Supervisors. Lester handed out a paper that had a comparison of his taxes for Town and County Leonard updated the board that he has been able to purchase upgraded internet through frontier and will be giving a more detailed update on his experience soon. Mike suggested an executive session to discuss the grievance from the Teamsters union, at 8:45 pm. Executive session ending at 9:45 with no decisions made; Meeting adjourned.