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APPENDIX I: MEETING DOCUMENTATION DMA 2000 Hazard Mitigation Plan – Cayuga County, New York I-1 August 2013 This appendix includes meeting agendas, sign-in sheets, and minutes (where applicable and as available) for meetings convened during the development of the Cayuga County Hazard Mitigation Plan. ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Steering Committee #1 Meeting - Agenda Thursday, August 16, 2012 1. Introductions 2. Hazard Mitigation Planning and Overview 3. Steering Committee Composition 4. Schedule Overview Meeting Schedule i. Steering Committee Meetings ii. Biweekly Conference Call Working Group Meetings iii. Municipal Kick-Off Meeting – mid-September is the goal iv. Public Meetings 5. Data Collection NFIP Data Request Letters of Intent to Municipalities Critical Facility Inventory Shared Site Template Data Gathering/Update Tools i. Municipal Information Sheets ii. Capability Assessments iii. Project Capture Sheets 6. Hazards of Concern Identification 7. Public and Stakeholder Outreach 8. In-kind Services Tracking ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Working Group Meeting - Agenda Wednesday, October 10, 2012 1. Hazard Mitigation Planning and Overview a. KO meeting held 9/26/12, 23 of 33 muni’s attended. ML forwarded packets to the 10 not in attendance. b. Reports and Plans for review c. Critical facility comments d. Quarterly Report e. Draft County Profile for review 2. Steering Committee Ground Rules 3. Mission Statement, Goals and Objectives – to be developed based on plan reviews and Committee input (topic for next SC meeting) 4. Homework/Data Collection Status Letters of Intent to Municipalities-status? Outreach to Municipalities that did not attend KO Critical Facility Inventory-document review Shared Site-access 5. Hazards of Concern ID a. Prepared Draft HOC ID b. Prepared draft Flood, Severe Storm, and Severe Winter Storm RA Profiles c. Working on Ground Failure, Transportation Accident, and Manure Spill RAs 6. Public and Stakeholder Outreach a. Public Survey-2 responses b. Brochure 7. In-kind Services Tracking Handouts -Municipal Tracker -Steering Committee Ground Rules -List of Reports and Plans SC #2 Action items-9/20/12 Michele Action List ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN 1. Email Steering Committee for Alternates (done) 2. Email reminder letter about Kick Off meeting (done) 3. Send Cab list of people attending Kick Off meeting so TT can contact the Towns/Villages that have not responded.-done 4. Michele is point person for Critical Facility Data a. Also get municipal water system and wastewater system data. b. Get Tier 2 data from EMO.-done 5. Press release with Cab. 6. Send brochure info to Cab (done) 7. Link survey to website. 8. Email survey notice to Towns/Villages, Legislators, WQMA email list 9. See about using Planning’s Twitter account. Cab: 1. Sign-in sheet-michele-done 2. SC guidelines-cab to complete for review 3. SC meeting schedule-fourth Wednesday of month at 10 am-done for BN, MW, BD 4. WG meeting –second Wednesday of month at 11 am-done for BN, MW, BD 5. Michele to send meeting reminder, Tt to follow up if needed-done 6. Cab to provide survey link to Michele-done 7. Cab to provide press release to Michele for distrib to media-done 8. Cab to provide updated brochure-done 9. Michele to send notice to towns, villages, county leg, etc emails for public survey 10. Cab to send copy for Facebook post(County EMO), Sheriff’s office, Health Dept (link) and Twitter 11. SC member to review critical facility doc and send edits to Michele (copy CAB) by 9/27/20 12. Revised critical facility doc by cab by 9/28/1Tt to follow up with muni’s for KO attendance. ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 1 of 4 Purpose of Meeting: Working Group Location of Meeting: Conference call Date of Meeting: October 10, 2012 Attendees: Agenda Summary: To discuss the planning status, project schedule, data collection, public and stakeholder outreach. Item No. Description Action By: 1. Status Overview The Kickoff meetings were held on 9/26 and were attended by 23 of the 33 potential plan participants. Tetra Tech has embarked on the preparation of draft sections of the plan including Hazards of Concern Identification, County Profile, and Hazard Profiles. These will be posted on the Share Site and comments are requested from the Working Group (WG). The planning process in continuing on schedule with a draft plan anticipated to be submitted to NYSOEM by April10, 2013. (The County is clarifying the draft submittal date as the actual date may be May rather than April, 2013. Tetra Tech has gathered comprehensive and watershed plans as well as other plans and reports to review and integrate into the plan as appropriate. The list of plans was given to the WG for review and comment. WG to comment on list of plans and reports to be reviewed to indicate any omissions. 2. Steering Committee Ground Rules The edited ground rules were distributed for review and will be brought to the Steering Committee (SC) for approval at the next meeting. Tt to provide draft ground rules incorporating WG comments. 3. Mission Statement, Goals, and Objectives The mission statement has been approved by the SC and is posted on the hazard mitigation website and appears in the mitigation brochure. Tetra Tech (Tt) will review the NYS Hazard Mitigation Plan as well as local comprehensive and watershed plans to develop proposed goals and objectives to be reviewed by the WG and presented to the SC. Bruce Natale-Cayuga County (CC) Planning and Hazard Mitigation Brian Dahl-CC Director of Emergency Management Michele Wunderlich-CC –Senior Planner Eileen O’Conner-Cayuga County Health Department Bianco – Tetra Tech ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 2 of 4 4. Data Collection Letters of intent and the municipal homework distributed during the kickoff meeting are due October 15th. Michele will send an email reminder to all municipalities to submit. Discussion concerning how to engage those municipalities that have not expressed interest in the planning process included the possibility of suggesting that the towns with less interest or resources might sign a proxy agreement with a neighboring town to participate in meetings on their behalf. Tt to confirm acceptability of this with FEMA. Proxy language is already included in the Letter of Intent (LOI) to participate giving the steering committee proxy to act on the municipality’s behalf, so this may be sufficient. However, the proxy will not substitute for the requirement of each participant to review and support the annex input or the approval by resolution of the plan. Bruce will present a mitigation plan overview at the next highway superintendent’s meeting and expects to motivate more municipalities to participate as a result. Critical Facility Inventory –The critical facility information was reviewed to highlight missing information and to identify the proper contact person(s) to provide review and input and to verify information. Tt to send updated critical facility inventories to the WG for review and input. County to send reminders to all municipalities who have not responded with an LOI to submit paperwork requested. Tt to confirm proxy language. 5. Hazard of Concern Identification Tetra Tech has developed a draft Hazards of Concern Identification document for review by the WG and discussion at next SC meeting. In addition, Tt has written draft Risk Analyses for the Flood, Severe Storm, and Severe Winter Storm hazards and is working on the Ground Failure, Transportation Accident and Manure Spill Hazards. The vulnerability analysis will be initiated after the WG finalizes the Critical Facility Inventory. Tt to post draft risk analyses and Hazards of Concern document. 4. Public and Stakeholder Outreach The County has posted HMP information, the brochure, and the survey on it mitigation website. The county will also add a button on the first page of the County website. The county will also send out another press release specifically targeting the survey to encourage residents to respond. County planning distributed 50 copies of the brochure and EMO distributed 25 copies. Tt to provide template press release. County to modify website and send out press release. 5. In-Kind Services Tt advised County to continue to track hours worked on planning for in-kind documentation to be submitted to FEMA upon reimbursement request. 6. Next Meeting October 24, 2012-Full Steering Committee ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 3 of 4 ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Steering Committee Meeting - Agenda Wednesday, October 24, 2012 1. Hazard Mitigation Planning and Overview a. KO meeting and municipal participation status b. Critical facility comments c. Quarterly Report d. Draft County Profile for review 2. Steering Committee Ground Rules a. Approval? 3. Plan Goals and Objectives a. Discussion 4. Homework/Data Collection Status Letters of Intent to Municipalities Outreach to Municipalities that did not attend KO Critical Facility Inventory-document review 5. Hazards of Concern ID a. Prepared Draft HOC ID b. Prepared draft Flood, Severe Storm, Severe Winter Storm, Ground Failure RA Profiles c. Working on Transportation Accident, and Manure Spill RAs 6. Public and Stakeholder Outreach a. Public Survey-2 responses-need more public outreach b. Brochure distributed c. Press Releases d. Email Blast 7. In-kind Services Tracking Handouts -Municipal Tracker -Steering Committee Ground Rules -Goals and Objectives Worksheet ---PAGE BREAK--- ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 1 of 4 Purpose of Meeting: Steering Committee Location of Meeting: Conference call Date of Meeting: October 24, 2012 Attendees: Agenda Summary: To discuss the planning status, , public and stakeholder outreach, and goals and objectives. Item No. Description Action By: 1. Status Overview The committee is continuing outreach to municipalities that have not submitted letters of intent. Bruce will be discussing participation at tomorrow’s Association of Town Highway Superintendent’s meeting. Tetra Tech will provide telephone follow-up to advise non-participants of the benefits of hazard mitigation planning. Municipalities may participate by proxy but must at a minimum contribute to their annex in the plan. The minutes of meeting of the September 9 Steering Committee meeting were approved unanimously. 2. Steering Committee Ground Rules The edited ground rules were distributed for approval. The committee approved with minor modifications which will be made by Tetra Tech before distribution. Tetra Tech 3. Goals, and Objectives Proposed goals and objectives were reviewed by the committee. These were based on review of plans including comprehensive, watershed, and vision plans. The committee agreed to delete Goal #5 and integrate the associated objectives into a modified Goal #3 and to fold Objective 4-1 and include in Objectives 4-2 and 4-3. The revised goals and objectives will be discussed at the next steering committee meeting. Working Group Tetra Tech 4. Data Collection A summary of input by municipality was distributed to the committee for review. Critical Facility Inventory – The inventory document was reviewed in light of the additions made since the last meeting. Corrections as noted will be made by Tetra Working Group Tetra Tech Bruce Natale-Cayuga County (CC) Planning/HazMit Brian Dahl-CC Director of Emergency Management Michele Wunderlich-CC –Senior Planner Eileen O’Conner-Cayuga County Health Department Keith Severson-CC Extension of Cayuga County Kevin Carpenter-American Red Cross Jeff Dygert-City of Auburn Fire Chief Doug Scott Shaft-Cayuga County Com. College Jim Stowell-Cayuga County Under Sheriff Mike Talbot-City of Auburn Public Works Bianco – Tetra Tech ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 2 of 4 Tech. All committee comments are due to Tetra Tech by November 2nd after which the inventory will be deemed complete and will be used as input for the vulnerability analysis. 5. Hazard of Concern Identification Hazards of Concern were discussed by the Committee. It was noted that Dam failure is included in the Flood Hazard. Proximity to nuclear reactors will not be addressed in this plan as it is covered by the Radiation Plan. Manure spills may include water supply contamination as well as roadway spills. Information regarding the gas digester will be provided by Doug Kierst. The milk processing plant in Aurelius could pose a water contamination hazard. Power outages will be covered in the Severe Storm hazard. Tt has written draft Risk Analyses for the Flood, Severe Storm, and Severe Winter Storm hazards and is working on the Ground Failure, Transportation Accident and Manure Spill Hazards. The vulnerability analysis will be initiated after the WG finalizes the Critical Facility Inventory. Tt to post draft risk analyses and Hazards of Concern document. 4. Public and Stakeholder Outreach County planning will use available list-serves to send emails to public regarding the mitigation survey. Also, planning will attempt to organize flyers to be included in litter bags for the Hazardous Waste Collection event on Saturday to reach about 300-400 people. Michele W. 5. Next Meeting December 5, 2012, SWOO, 10 am – 1 pm-Full Steering Committee plus stakeholders ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Steering Committee Meeting - Agenda Wednesday, December 5, 2012 1. Introductions 2. Weaknesses, Obstacles, and Opportunities (SWOO) Session 3. Overview 4. Definitions 5. Mission Statement, Goals, and Objectives 6. Hazards of Concern SWOO Handout: SWOO document ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- SWOO Document Page 1 of 10 Cayuga County Natural Hazard Mitigation Plan Steering Committee Meeting - SWOO Session Overview Per the DMA 2000 regulations regarding the development of mitigation strategies: 44 CFR 201.6(c)(3) A mitigation strategy that provides the jurisdiction's blueprint for reducing the potential losses identified in the risk assessment, based on existing authorities, policies, programs and resources, and its ability to expand on and improve these existing tools. This section shall include: A description of mitigation goals to reduce or avoid long-term vulnerabilities to the identified hazards. (ii) A section that identifies and analyzes a comprehensive range of specific mitigation actions and projects being considered to reduce the effects of each hazard, with particular emphasis on new and existing buildings and infrastructure. (iii) An action plan describing how the actions identified in paragraph (c)(2)(ii) of this section will be prioritized, implemented, and administered by the local jurisdiction. Prioritization shall include a special emphasis on the extent to which benefits are maximized according to a cost benefit review of the proposed projects and their associated costs. (iv) For multi-jurisdictional plans, there must be identifiable action items specific to the jurisdiction requesting FEMA approval or credit of the plan. During previous meetings we worked on identifying a Mission Statement, Mitigation Planning Goals and corresponding Objectives, included later in this document. We will want to keep in mind our identified goals and objectives during today’s effort. During this session, we will identify the Weaknesses, Obstacles, and Opportunities (SWOO) in the mitigation of the hazards that impact the County. The purpose of this session is to identify mitigation strategies and capabilities that will meet the goals and objectives for this plan, and these will be used to develop a catalog of potential mitigation actions for use by the jurisdictions as they develop their mitigation action plan. What we do well; what we can capitalize on. Weaknesses: What could we do better; what we need to strengthen. Obstacles: Things that stand in our way, and either prevent us from doing something, or something that needs to be overcome. (e.g. regulatory, geographical, environmental, financial). The Opportunities developed from this process will serve as the basis for our catalog of potential mitigation alternatives. The alternatives will address our risks, meet our planning goals and objectives, and fall within our capabilities. This will be an open forum, facilitated discussion that will identify the SWOO’s for natural hazards previously identified by the Planning Group. In summary, a total of five natural hazards of concern were identified as significant hazards affecting the entire planning area, to be addressed at the county level in this plan (not necessarily presented here in order of risk ranking): ---PAGE BREAK--- SWOO Document Page 2 of 10 Flooding (including flooding due to dam failure) Ground Failure Severe Storm (windstorms, hurricane, tropical storms, thunderstorms, hail, lightning and tornado) Severe Winter Storm (heavy snow, blizzard, ice storm, Nor-Easters) Transportation Hazards (Hazmat in Transit) To aid in this session refer to the Mission Statement, Goals and Objectives selected for this plan (below). Mission Statement: The mission of the Cayuga County Multi-Jurisdictional All-Hazard Mitigation Plan is to identify and reduce, through cost-effective and sustainable mitigation efforts, our vulnerability to natural and man- made hazards. In doing so, Cayuga County seeks to create an informed and prepared community while protecting its health, safety, property, economy, quality of life, and environment. Goal 1. Protect Life and Property Objective 1-1: Protect the ongoing operation of critical facilities and infrastructure. Objective 1-2: Retrofit, purchase or relocate repetitive and severe repetitive loss assets in the County. Objective 1-3: Encourage the establishment of policies to help ensure the prioritization and implementation of mitigation actions and/or projects designed to benefit essential facilities, services, and infrastructure. Objective 1-4: Implement mitigation actions that enhance the capabilities of the County to better profile and assess exposure of hazards. Objective 1-5: Better characterize flood/stormwater hazard events by conducting additional hazard studies and identify inadequate stormwater facilities and poorly drained areas and maintain or improve drainage or flood control systems. Objective 1-6: Develop, maintain, strengthen and promote enforcement of ordinances, regulations, plans and other mechanisms that facilitate hazard mitigation and result in a higher level of natural hazard risk reduction. Objective 1-7: Ensure that development is done according to modern and appropriate standards, including the consideration of natural hazard risk. Objective 1-8: Identify and pursue funding opportunities to develop and implement local mitigation activities. Objective 1-9: Address the specific needs of vulnerable populations. Goal 2. Increase Public Awareness and Preparedness Objective 2-1: Develop and implement program(s) to better understand the public’s level of individual and household preparedness. ---PAGE BREAK--- SWOO Document Page 3 of 10 Objective 2-2: Develop and implement additional education and outreach programs to increase public awareness of hazard areas and the risks associated with hazards, and to educate the public on specific, individual preparedness activities. Objective 2-3: Promote awareness among homeowners, renters, and businesses about obtaining insurance coverage available for natural hazards flooding). Objective 2-4: Develop and implement programs to inform vulnerable property owners of appropriate mitigation activities and available funding programs. Objective 2-5: Provide information on tools, partnership opportunities, funding resources, and current government initiatives to assist in implementing mitigation activities. Goal 3. Enhance Disaster Preparedness, Response and Recovery and Promote Mitigation Efforts through Existing Programs and Partnerships Objective 3-1: Encourage the establishment of policies to help ensure the prioritization and implementation of mitigation actions and/or projects designed to benefit essential facilities, services, and infrastructure. Objective 3-2: Where appropriate, coordinate and integrate hazard mitigation actions with existing local emergency operations plans. Objective 3-3: Identify the need for, and acquire, any special emergency services, training, equipment, facilities and infrastructure to enhance response capabilities for specific hazards. Objective 3-4: Review and improve, if necessary, emergency traffic routes; communicate such routes to the public and communities. Objective 3-5: Ensure continuity of governmental operations, emergency services, and essential facilities at the local level during and immediately after disaster and hazard events. Objective 3-6: Maintain and expand shared services in acquiring maintaining and providing emergency services and equipment. Objective 3-7: Strengthen inter-jurisdiction and interagency communication, coordination, and partnerships to foster hazard mitigation actions or projects. ---PAGE BREAK--- SWOO Document Page 4 of 10 Goal 4. Protect the Environment and Natural Resources Objective 4-1: Protect, preserve, and restore natural lands and features (including environmentally sensitive and critical areas) that serve to mitigate losses (including wetlands, floodplains, stream corridors, hillsides and ridge lines). Such lands should be clearly mapped and identified for protection. Objective 4-2: Continue to preserve, protect, and acquire open space, and environmentally sensitive and critical areas, particularly in high hazard areas. Include hazard considerations into the prioritization schema for land acquisition. Objective 4-3: Incorporate hazard considerations into land-use planning and natural resource management and encourage hazard mitigation measures that result in the least adverse effect on the natural environment. Objective 4-4: Work with County Soil and Water Conservation District and other organizations towards the restoration of stream corridors and the implementation of erosion and sedimentation control measures. ---PAGE BREAK--- SWOO Document Page 5 of 10 Flood (including Dam Failure) As of 2007 FEMA has provided, and the municipalities have adopted, fully-integrated flood maps. Prior to that the maps were done by municipality and they tended to have dis-continuities at the map borders. Recent mapping appears to be a reasonable representation of flood risk. The City of Auburn controls the level in Lake Cayuga. Increasing flow in the Owasco River has helped to limit ice jamming (frazzle ice formation)…not reducing flow as the ACOE advised in the past. This is an example of an “operational” measure to mitigate. City of Auburn and the County gauge the inlet, the river outlet and the Lake Level. They could use gauging on Dutch Hollow. They need gauging on Hemlock Creek, where they have had flash flooding problems that can affect Loch, including cutting off roads. SWCD has set up a good program to assist with stream monitoring, maintenance and other mitigation projects, but funding is always the limiting factor. ACOE is a strength in the sense that they are located right in the City and very accessible…the live and think local. The County is NOAA/NWS “Storm Ready” and this helps with outreach and warning systems. NWS has been very good with their alerts, and County OEM has been strong with distributing alerts. Four agencies generally control water levels in the area and resulting flooding, but coordination is good between these agencies. o Lake Cayuga level is controlled by the Canal Corporation. o Lake Owasco is controlled by the City of Auburn. o Seneca River is controlled by a hydro-electric dam in Baldwinsville. o Upstream of Mud-Lock on the Seneca is Seneca Hydropower company Weaknesses: Property owners do not tend to have a good awareness of hazard risk areas. There has not been significant flooding in the County since Hurricane Agnes. It would appear that enforcement of the FDPO is not always what it should be (brought up by the City of Auburn). Only one FPA attended this workshop. Many FPAs don’t know that they are, or have proper training. The City of Auburn’s main fire house/police station is 3 minutes from the Mill Street dam (based on a study they did at the request of FERC). They have designated an alternate location for police operations in the event of failure, and proposed installing instrumentation on the dam to provide early warning of potential failure. Some of the streams tend to be very flashy, and the precipitation throughout the county during any event can be very different. There is a problem with longterm maintenance of stormwater systems (incl. basins), after the developers tend to “walk away”. One solution in Sennet was that they have imposed a stormwater fund on new development to provide for long-term maintenance…an “impact fee”. Stream maintenance is not where it could be. Property owners generally know they need permits for certain activities, but may not get them when needed and it can result in construction that does not comply. ---PAGE BREAK--- SWOO Document Page 6 of 10 County Health Department – Upper Pump Station in the City is in the SFHA. Also the water treatment plan and WWTP in the Town of Moravia is in the floodplain. Moravia works with NYSDEC to monitor and maintain the creek in Moravia. Not a lot of homes down in this area, but their infrastructure is down there. Hard to find point persons at agencies who own infrastructure (e.g. NYSDEC, NYSDOT). Montezuma National Wildlife Reservation – is expanding and looking at purchasing most of the land on the north and south sides of Rt. 31…and keeping it dry during flood events to prevent invasive species, which could remove thousands of acres of land to absorb floodwaters. Could pose risk to residents along the Seneca River and Cayuga Lake…there lakeside Villages and four towns affected. They did not address this issue at all in their recent Conservation Plan. Genoa – lots of farms up gradient of their potable wells. Many concerns with agricultural waste running downhill and affecting the streams and wells. Obstacles: Many residents can’t afford flood insurance. Many of the structures in the floodplains are pre-FIRM (built in the 1970’s) and are below the established BFEs. NYSDEC interests to maintain the natural streams for habitat. BV7 plan to adjust the level of Lake Ontario (increase) which will raise the BFE on properties that comply with the current BFE (Fair Haven). For large scale precipitation events, the county is at the mercy of the three outlets for water. The Canal was designed for recreation and has a very shallow drop…it was not designed for flood control. It is the limiting factor for draining large parts of the county. Opportunities: Join CRS for communities with a lot of NFIP policies Assist the current CRS community to maintain and improve their rating…look at what activities they are doing and what other communities in the Southern Tier are doing. More awareness who is a floodplain manager…make sure that we properly identify this in our plan and annexes, and that all FPAs review this plan. Training for floodplain managers through NYSDEC Make communities and county aware when training is available for floodplain managers Develop internal procedures to record/document road closures, emergency measures for benefits for BCAs/grant applications Installing instrumentation on the Mill Street dam (City of Auburn) to provide early warning of potential overflow and/or failure. SWCD to provide a list of projects and initiatives for steam projects. Use Town of Sennet’s stormwater impact fee program to provide for longterm maintenance of stormwater systems. Install gauging on Dutch Hollow (mitigation for and Hemlock Creek (mitigation for Loch). Seek funding to support SWCD stream programs. Specific projects identified: Bridge on N. Division Street in the City over the Owasco Creek is in very bad condition and is susceptible to failure from scouring. This is part of a 2-3 year bridge realignment project. ---PAGE BREAK--- SWOO Document Page 7 of 10 Severe Storm (windstorms, hurricane, tropical storms, lightning, hail, etc.) The County is NOAA/NWS “Storm Ready” and this helps with outreach and warning systems. Adequate capacities for shelters (total of 29 in County) Have procedures to notify public when shelters are open. Good working relationship with County OEM. There is getting to be general awareness that we must be self-reliant and get backup power. Victory FD has backup power and can be used for sheltering. Weaknesses: Backup power in the SDs in the central part of the county are generally good. Most of the Auburn schools and BOCEs have backup, but SDs in the north and south are not in as good shape. Auburn DPW has a tree maintenance program in their DPW, but their funding and staffing has been cut significantly which has affected this program. Obstacles: Opportunities: American Red Cross has updated their inventory for this project and identified facilities that need backup power. *Remove West Middle School in Auburn as a shelter….this is no longer an active facility. Address lack of backup power at CFs (specifically schools/shelters) in the north and south parts of the county. Develop programs/procedures to capture and archive loss data (road closures, labor hours, permits to repair damage). Specific projects identified: Main State Police/Sherriff Building that houses the 911 Center and jail needs a new roof (leaking…vulnerable to storm damage). ---PAGE BREAK--- SWOO Document Page 8 of 10 Severe Winter Storms (heavy snow, blizzard, ice storm, Nor-Easters) The County is NOAA/NWS “Storm Ready” and this helps with outreach and warning systems. Public yields to storm warnings – residents know what to expect; 29-inches is typical; major warnings people pay attention; they get off the roads to give the crews chance to clear the roads Adequate capacities for shelters (total of 29 in County) Have procedures to notify public when shelters are open City of Auburn water plant and WWTP and pump stations have diesel backup power supplies so they can be off the grid for days – and if they can still get fuel they can go longer Weaknesses: Outages are longer in recent years; regulations do not require utility companies to have standby equipment; Assistance from utilities is not ‘live’ on the phone; no prioritization for facilities; backup generators must be used these days NYSEG – poor tree trimming that presents hazard to other utilities – They do not always integrate their work with other utilities and local agencies. They utilities are trimming only what protects their lines, and often leave lower branches that can pose risk to lower wires, and even fall and block roads. NYSEG in one particular area cleared a number of large trees on only one side and they are vulnerable to falling and blocking the road and access to critical shelter. Verizon, Electric, Gas utilities Tree trimming needs improvement Rural utilities have not been moved to highway right-of-ways, causes problems with maintenance and repair. Obstacles: Contractors hired by utility companies to trim trees Opportunities: Get emergency backup power at more shelters, particularly the schools in the north and south parts of the county. Keep backup power accurate in facility inventory – potential funding ---PAGE BREAK--- SWOO Document Page 9 of 10 Ground Failure Before lunch Bruce spoke about historic events: Landslide along Seneca River; 5-7 properties damaged Sinkholes/disappearing streams – Genoa near Triangle Restaurant Chemical contamination – groundwater contamination Bruce has mapped susceptible soil types along the Seneca River – what are we doing to improve our RA for landslide (and sinkholes…location of carbonate bedrock) Landslide – Understanding of where historic events took place and what triggered the event Knowledge of the presence of karst environments in the County – Bruce has information on the Onondaga and Tully limestone formations. Look at the Onondaga County ground failure profile. Knowledge of disappearing stream on NE side of Auburn – behind home the stream comes back above the ground Weaknesses: Lack of understanding of vulnerable areas – karst environments ‘Cracks’ fill with debris and overflow into old quarry off North Street during high water events. Limestone under ‘filter’ plant. Lack of ordinances or zoning to mitigate these risks on future development. Obstacles: Opportunities: Establish steep slope ordinances or ways to control future develop in landslide susceptible areas. Identify carbonate bedrock areas and encourage adoption of carbonate bedrock standards to mitigate this risk on new development. ---PAGE BREAK--- SWOO Document Page 10 of 10 Transportation Hazards (HazMat in Transit) Concern in the County: Truck traffic on 38 and 34 They had a gasoline line rupture on the Buckeye pipeline last year Had a derailment in the 1980’s back on Fox Ridge of building materials…access is not good in this area. Police/Fire respond to events ‘somewhat’ City of Auburn and Weedsport F.D. have best capabilities to respond Multi-County Hazardous Materials Response Teams – trained and equipped and includes many counties (so it is scalable) The County OEM distributes the Emergency Response Guide (ERG) – but many local EMs don’t know how to use it. County is working in the process of training, to develop an awareness level if not a response level. County is developing awareness training in the use of the ERG for local public works and FDs. Awareness course through Public Works so if they come across the problem, they know how to isolate, call the proper parties; notify the public Shippers (Norfolk Southern, CSX) – generally good communication, not necessarily cooperation. They are pretty responsive to the County when needed. They do offer training, but participation is not as good as it could be. Weaknesses: Lake Ontario – 29 miles of shoreline. There is a lot of barge traffic in the area…are there enough booms to protect the shoreline as the boats go into the port of Oswego. Coast Guard and the surrounding communities do have enough boom to control spills in the area (Strength). Obstacles: Two different active railroads, with four different companies using them: o Main east-west is CSX also used by Amtrak o Also line thru the city across the lake (finger Lakes Rail also used by Norfolk Southern). Opportunities: Continue to implement and expand local responder training (DPW, police, fire) on the use of the ERG and what to do in the event of a hazmat event. Led by County OEM with support of all local EMs, LEPCs, etc. Improve county participation in training offered by shippers (Norfolk Southern, CSX). ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Working Group Meeting - Agenda Wednesday, December 12, 2012 1. Hazard Mitigation Planning Status a. SWOO meeting-review and comments on notes b. Comments on Hazard Profiles posted to shared site c. Finalization of Critical Facility info d. Local participation 2. Mitigation Plan Maintenance Procedure 3. In-kind Services Tracking Handouts -Municipal tracker -SWOO notes -Draft Maintenance Procedure ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Steering Committee Meeting - Agenda Wednesday, January 2, 20123 1. Hazard Mitigation Planning and Overview a. Critical facility comments b. Quarterly Report c. Draft Profiles for review 2. Homework/Data Collection Status Municipal participation status Letters of Intent to Municipalities Outreach to Municipalities 3. Plan Maintenance Procedure 4. Public and Stakeholder Outreach a. Public Survey-?? responses b. Press Releases c. Email Blast 5. In-kind Services Tracking Handouts -Municipal Tracker ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Steering Committee Meeting - Agenda Wednesday, January 2, 20123 1. Hazard Mitigation Planning and Overview a. Critical facility comments b. Quarterly Report c. Draft Profiles for review 2. Homework/Data Collection Status Municipal participation status Letters of Intent to Municipalities Outreach to Municipalities 3. Plan Maintenance Procedure 4. Public and Stakeholder Outreach a. Public Survey-?? responses b. Press Releases c. Email Blast 5. In-kind Services Tracking Handouts -Municipal Tracker ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 1 of 4 Purpose of Meeting: Steering Committee Location of Meeting: Conference call Date of Meeting: January 2, 2013 Attendees: Agenda Summary: To discuss the planning status, ,municpal participation, profile comments, and draft maintenance procedure. Item No. Description Action By: 1. Status Overview The overall planning process is still on schedule, however 15 of the 33 communities have not submitted letters of intent and 10 of those that have submitted letters of intent have not submitted any post-KO meeting homework. 2. Review of Draft Risk Assessments Draft Flood, Severe Storm, Severe Winter Storm, Ground Failure and Transportation Profiles were posted on the secure shared site for committee review and comment in mid-November. Comments have been received from Michele Wunderlich and Bill Lupien. Michele has forwarded all profiles with the exception of transportation to the committee by email also. Steering Committee Review 3. Critical Facility Inventory Tetra Tech has incorporated location and attribute information provided by the County into a summary Word document for final review and approval by the steering committee. Once this is approved Tetra Tech can proceed with the vulnerability analysis. Bill Lupien suggested using tax assessment data in cases where replacement values are not available. SC approval or comments by Friday 1/4/13 4. Critical Facility Inventory The inventory document was reviewed in light of the additions made since the last meeting. Corrections as noted will be made by Tetra Tech. All committee comments are due to Tetra Tech by November 2nd after which the inventory will be deemed complete and will be used as input for the vulnerability analysis. Working Group Tetra Tech Bruce Natale-Cayuga County (CC) Planning/HazMit Brian Dahl-CC Director of Emergency Management Michele Wunderlich-CC –Senior Planner Eileen O’Conner-Cayuga County Health Department Bill Lupien-Auburn Engineering Dept. Pat Steger-Cayuga County HWY Supr. Assoc. Kevin Carpenter-American Red Cross Jeff Dygert-City of Auburn Fire Chief Doug Scott Shaft-Cayuga County Com. College Jim Stowell-Cayuga County Under Sheriff Bianco – Tetra Tech Mark Snyder-Cayuga Onondaga BOCES Doug Ververs-Cayuga County HWY Dept. ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 2 of 4 4. Municipal Outreach The committee is continuing outreach to municipalities that have not submitted letters of intent by sending letters to the municipalities that have not responded as well as contacting the legislators to ask them to reach out to these communities to urge them to participate to be covered by a FEMA-approved HMP and become eligible for post-Sandy HMGP grant funding. Bruce Natale to send letters. Tt to send NYS Sandy disaster funding amount to Bruce. Tt to contact municipalities as instructed by County 5. Next Meeting January 23, 2013, , 10 am – 10 am ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Working Group Meeting - Agenda Wednesday, January 8, 20123 1. Hazard Mitigation Planning and Overview a. Critical facility comments b. Quarterly Report c. Draft Profiles for review d. Power outage info e. Hazmat in transit? 2. Homework/Data Collection Status Municipal participation status Letters of Intent to Municipalities Outreach to Municipalities 3. Plan Maintenance Procedure 4. Public and Stakeholder Outreach a. Public Survey-?? responses b. Press Releases c. Email Blast 5. In-kind Services Tracking ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Working Group Meeting - Notes Wednesday, January 8, 20123 1. Hazard Mitigation Planning and Overview a. Critical facility comments-Final review and approval expected from Bruce by end of day-1/9/13 b. Draft Profiles for review-Comments are being incorporated by Tt. When new drafts are available, they will be distributed to the entire planning committee with the request to review and provide any comments regarding sensitive information (if any) that should be purged before public review. Profiles to be posted as available with other section links to be non-active. c. Power outage info-Brian has given contact to Tt to request information. d. Hazmat in transit? Transportation profile to be edited to include railroad and canal information as available. HazMat in transit information will be reviewed to purge any non-transport related spills. DOT information received is only for 2011. Brian is requested to contact DOT as to the availability of 2012 data. Tt to note that the 2011 and 2012 data includes construction related accidents. 2. Homework/Data Collection Status Municipal participation status-Michele to draft and send letter this week to municipalities that have not indicated participation to date including potential billion mitigation post-Sandy grant $ available. Letters of Intent to Municipalities-See above. Outreach to Municipalities Further outreach-Michele to check to see if there are any county-wide fairs or gatherings that we can use to distribute mitigation plan information. 3. Plan Maintenance Procedure 4. Public and Stakeholder Outreach a. Public Survey Responses-Tt to distribute survey summary. ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Working Group Meeting - Agenda Wednesday, February 5, 2013 1. Hazard Mitigation Planning and Overview a. Profile Comments 2. Homework/Data Collection Status Municipal participation status 3. Plan Maintenance Procedure 4. Public and Stakeholder Outreach ---PAGE BREAK--- ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 1 of 4 Purpose of Meeting: Steering Committee Location of Meeting: Conference call Date of Meeting: February 27, 2013 Attendees: Agenda Summary: To discuss the Hazard Mitigation Planning, Homework Collection, Jurisdictional Annex Workshops, Mitigation Strategies, Public and Stakeholder Outreach, Plan Resolution, and local match in-kind services. Item No. Description 1. Hazard Mitigation Planning and Overview TT discussed the schedule: plan completion expected in May, 2013 and a draft to be submitted for review by NYSOEM by April 10, 2013. Vulnerability assessments in HAZUS-MH are in progress. Flood will be done within two weeks, and the remaining will be finished before Jurisdictional Annex Workshops. TT to post draft sections upon completion of VA 2. Homework/ Data Collection Progress is being made with submittals of letters of intent: 9 are missing and 4 are pending (Ledyard, Montezuma, Town of Moravia, and Niles.) Cayuga County estimated 28 out of 33 municipalities will be participating. County representatives will follow up on letters of intent 3. Jurisdictional Annex Workshops JAW to be conducted on Wednesday, March 20th at 2 pm and 6 pm. An additional JAW and a public outreach meeting were proposed for Thursday, March 21. Additional JAW needs to be confirmed 4. Mitigation Strategies SWOO and Mitigation Catalog documents were discussed and explained. These documents are working documents and comments, questions, and concerns are encouraged. County representatives to review and comment 5. Public and Stakeholder Outreach Currently, 90 responses exist to public survey. The possibility of a public meeting was presented to go along with the additional JAW. TT suggested for another press release to gain more public interest. Bruce Natale-Cayuga County (CC) Planning/HazMit Brian Dahl-CC Director of Emergency Management Michele Wunderlich-CC –Senior Planner Eileen O’Conner-Cayuga County Health Department Bill Lupien-Auburn Engineering Dept. Pat Steger-Cayuga County HWY Supr. Assoc. Kevin Carpenter-American Red Cross Rich Wheeling- Senior Engineer Doug Jim Stowell-Cayuga County Under Sheriff Doug Ververs-Cayuga County HWY Dept. Bianco-Tetra Tech Michael Arduini-Tetra Tech ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 2 of 4 6. Sample Resolution The importance of the formal adoption of the plan was discussed. Cayuga County requested a write up of advantages for the formal adoption of the plan to ease the adoption process within local governments. TT to supply sample resolution within JAW materials and provide a document with advantages of adopting a HMP 7. In-kind Services TT stressed the importance of tracking in-kind services performed by Cayuga County personnel. The county needs to justify the 25% local match of the grant funding. Cayuga County is to review the schedule of in-kind services ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- CAYUGA COUNTY, NEW YORK ALL HAZARDS MITIGATION PLAN Steering Committee Meeting - Agenda Wednesday, March 26, 2013 1. Hazard Mitigation Planning and Overview a. Updated Schedule-Draft Digital Plan submittal to FEMA with letter of request b. Draft Profiles – VA to be updated in Ground Failure and Transportation 2. Homework/Data Collection a. How best to support municipalities with input? 3. County Mitigation Strategies a. SWCD projects input b. Mitigation catalog 4. Maintenance Procedure 5. In-kind Services Tracking Handouts -Maintenance Procedure ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 1 of 4 Purpose of Meeting: Steering Committee Location of Meeting: Conference call Date of Meeting: March 27, 2013 Attendees: Agenda Summary: To discuss the Hazard Mitigation Plan Status, Jurisdictional Annex Workshops, County Mitigation Strategies, Plan Maintenance Procedure, and local match in-kind services. Item No. Description 1. Hazard Mitigation Planning and Overview TT discussed the schedule: plan completion expected in May, 2013 and a draft to be submitted for review by NYSOEM by April 10, 2013. Vulnerability assessments for transportation and ground failure in HAZUS-MH are in progress and will be posted to the shared site upon completion. TT to post draft sections 2. Participation All municipalities with the exception of the Town of Cato will be participating in the plan. TT to forward a template letter of non-participation for the town to document their decision. TT to forward template letter for T Cato. 3. Jurisdictional Annex Workshops Attendance at the workshops was excellent with many municipalities bring multiple representatives. All participants were asked to call TT for support in completing their sections. The county will have a meeting on Thursday 3/28 to discuss their county-wide mitigation strategy. TT to forward updated county annex to Michele with SWCD actions input. TT to forward updated annex. 4. NFIP data Some anomalies were noted in the FEMA NFIP data and TT will correct annexes and delete claim information that has been miscoded. 5. Plan Maintenance Procedure Neil Rivenbaugh-CC Deputy Director of Emergency Management Michele Wunderlich-CC –Senior Planner Eileen O’Conner-Cayuga County Health Department Bill Lupien-Auburn Engineering Dept. Pat Steger-Cayuga County HWY Supr. Assoc. Jeff Dygert-Chief Auburn PD Kevin Carpenter-American Red Cross Bianco-Tetra Tech ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 2 of 4 The county has designated the Emergency Management Department as the ongoing mitigation coordinator. This will be noted in the maintenance procedure. TT and County Planning will update the implementation section. 6. In-kind Services The County is tracking in-kind services and Emergency Management will check the status of the data to ensure that the county will justify the 25% local match of the grant funding. ---PAGE BREAK--- April 15, 2013 Working Group Meeting Cayuga County Hazard Mitigation Plan Attendees: Michele Wunderlich Bruce Natale Brian Dahl Eileen O’Conner Here is a summary of today’s meeting: 1. 10 annexes have been received (11 as of the time of this email). Tetra Tech will contact the municipalities that have not submitted their paperwork. 2. Two municipalities are in the process or intend to update their comprehensive plans-Brutus and Weedsport. This will be mentioned in the plan. 3. Contact person for plan feedback and plan maintenance will be Brian Dahl (to be confirmed). 4. A request to place links to the County Mitigation website will be made via email by Michele when the draft plan is uploaded and we provide notice to the communities of public comment period. 5. Working group to advise/comment on distributing the request for planning mechanism input sheet to municipalities. 6. Revised plan submittal schedule was agreed upon: a. Public meeting for draft plan comments – June 12, 2013 b. Post draft plan for public comment – 5/6-17/13 c. Submit plan to NYSOEM/FEMA – July 2013 d. Grant expiration- 10/31/13 ---PAGE BREAK--- Working Group Meeting 4/15/2013 Attendees: Michele Wunderlich, Bruce Natale, Brian Dahl, Eileen O’Conner Summary of today’s meeting: 1. 10 annexes have been received (11 as of the time of this email). Tetra Tech will contact the municipalities that have not submitted their paperwork. 2. Two municipalities are in the process or intend to update their comprehensive plans-Brutus and Weedsport. This will be mentioned in the plan. 3. Contact person for plan feedback and plan maintenance will be Brian Dahl (to be confirmed). 4. A request to place links to the County Mitigation website will be made via email by Michele when the draft plan is uploaded and we provide notice to the communities of public comment period. 5. Working group to advise/comment on distributing the request for planning mechanism input sheet to municipalities. 6. Revised plan submittal schedule was agreed upon: a. Public meeting for draft plan comments – June 12, 2013 b. Post draft plan for public comment – 5/6-17/13 c. Submit plan to NYSOEM/FEMA – July 2013 d. Grant expiration- 10/31/13 ---PAGE BREAK--- ---PAGE BREAK--- Cayuga County Multi-Jurisdictional All Hazard Mitigation Plan Update Working Group Minutes of Meeting 1 of 1 Purpose of Meeting: Steering Committee Location of Meeting: Conference call Date of Meeting: March 27, 2013 Attendees: Agenda Summary: To discuss the Hazard Mitigation Plan Status, Jurisdictional Annex Workshops, County Mitigation Strategies, Plan Maintenance Procedure, and local match in-kind services. Item No. Description Actions 1. Hazard Mitigation Planning Schedule TT discussed the schedule: Interim draft plan submitted to NYSOEM, draft plan will be posted for public review about May 14, public input meeting is scheduled for June 12, Final plan will be submitted in July, 2013. 2. Participation As of 4/24/13, TT has received commented Annex sections from 17 municipalities. Michele will be working with municipalities to complete annex comments 3. Dam Inundation TT would like to include the Mill St. Dam inundation map and exposure in the flood profile and City of Auburn Annex. TT will contact the City for approval. 4. Draft Plan Review TT will be posting the draft plan sections on the shared site for final review by the planning committee. Comments to be sent to Bianco of Tetra Tech. Planning Committee to review and comment 5. County Mitigation Actions The county intends to include mitigation actions addressing regulation of construction of privately owned bridges, and review of privately built ponds, which may be the result of Hazard dams subject to regulation. Michele Wunderlich-CC –Senior Planner Bruce Natale- CC- Hazard Mitigation Coordinator Brian Dahl- CC- OEM Coordinator Doug Kierst Jim Stowell Bianco-Tetra Tech ---PAGE BREAK--- Cayuga working group meeting – 3//8/13 Attendees: Michele Wunderlich, Brian Dahl, Bianco Plan status-3 municipalities have not submitted annexes –Ledyard, Owasco, Summerhill Michele to talk to Owasco next week, tt to contact Ledyard and Summerhill Draft plan submitted to NYSOEM – Draft sections to be posted on the shared site for committee review prior to posting for public review in June. Tt to send email to be forwarded to committee when this is done. Public meeting to present draft plan scheduled for June 19th at 6pm. Michele to include flyers in electronics collection litterbags to be distributed to ~500 people. Michele to send press release-public notice on meeting. Tt to send a list of meetings/attendees to Brian for use in preparing in-kind documentation. The County needs to document is $29,450. Michele indicated that the in-kind hours for planning may cover this. In order to document how the municipalities are/will integrate hazard mitigation projects/concepts in their communities, Tt will send an email for distribution to gather this information vial table or worksheet. ---PAGE BREAK--- Cayuga Working Group Meeting 6/13/13 Agenda 1. Draft Plan for review and posting for public comment a. Section 3-Planning Process input-list of stakeholder review distribution, b. Maintenance procedure c. Annexes d. NFIP Input sheets-for flood-prone communities e. problem do not have names of FPAs, must be copied for review f. Inclusion of Planning Mechanism To-do Checklist or alternate 2. Discussion of recent FEMA cross-walk comments (from RII plan) 3. Plan Submittal FEMA crosswalk comments-NFIP Administrator sheets The NFIP Administrative Input Sheets prepared by many jurisdictions are an excellent way of having each jurisdiction focus on their current capacity to manage the NFIP and floodplains so that opportunities for improvement are considered and acted upon when appropriate. FEMA crosswalk comments-annexes Notwithstanding the community’s strong commitment to reducing risk, the plan in many respects reflects a lost opportunity to do more. The communities seem to have routinely accepted generic wording from their consultant, thus missing the opportunity to express the risks from a local perspective. Risks vary from one community to the next, making it measurably better when a plan summarizes its risks/vulnerabilities as problem statements for each jurisdiction. Actions to mitigate those problems then naturally flow and clearly make sense. Instead it seems that the long lists of actions shown by the jurisdictions are primarily taken from generic statements provided by the consultant. There was a missed opportunity to write fewer, but more specific actions linked to the problems faced by each jurisdiction. When specific actions are written by the jurisdictions, it increases the level of ownership for the plan and it leads to a higher degree of implementation. (See the recommendations under Mitigation Strategy for more specifics.) It is recommended when the plan is next updated, it profile only those hazards which have some corresponding actions. This recommendation is made because, except for flooding, there are very few mitigation actions for six other hazards profiled in the plan. It is possible that these hazards were profiled to help identify emergency preparedness / response actions; however, it could be that these hazards were unnecessarily identified as being of concern or that the plan overlooked addressing these concerns with mitigation actions. It is recommended that in future updates the summary of the Risk Assessment in the annexes be more specific. Ideally it would include a series of specific problems that are then matched with specific actions as part of the Mitigation Strategy. ---PAGE BREAK--- FEMA crosswalk comments-planning documents The Plan specifically cites other planning documents as they are relevant. For example, the County Comprehensive Plan is cited on page 5.4.1-6; a FEMA 2010 Flood Insurance Study is cited on page 5.4.1-8; and both the comprehensive plans for the towns of Fenton and Triangle are cited on page 5.4.1-10. The previous Hazard Mitigation Plans were also cited in several locations. FEMA Crosswalk comments-Mitigation Strategy It is strongly recommended that each jurisdiction revisit their proposed mitigation actions: o to determine if some should be dropped from the plan because the number listed is too large to be effectively managed (Jurisdictions have long lists of actions, even though the rate of implementation in the past was modest.) o to convert generically stated actions to specific actions that directly link to the jurisdiction’s risks (When a generic action is repeated by most jurisdiction, it is unclear what unique problem each jurisdiction intends to address.) o to consider whether Local Plans / Regulatory Actions and Natural System Protection Actions should be added to the plan (There were very few of these types of actions considered.) o to ensure a specific position, office, department, or agency within the jurisdiction is assigned responsibility for advancing each proposed mitigation action. (It is not sufficient to identify the municipality as being responsible and outside organizations cannot be assigned the responsibility for administering a municipality’s mitigation action.) o to state the actions more affirmatively (Many actions use words like “consider”, “evaluate”, or “develop.” These words imply a study needs to be done, which in some cases may be appropriate, but in other cases it seems a formal study will not be done and as a result these words make the action vague. It is difficult to measure accomplishment when an action is vaguely stated.) It is recommended that when the plan is next updated, each of the jurisdictions brainstorm a list of possible mitigation actions for each of the problems identified for their jurisdiction. The jurisdictions should then evaluate these possible actions to determine which mitigation action(s) they intend to implement for each problem. The potential actions considered should represent a comprehensive range of action types to ensure all viable options are considered. Brainstorming actions, as opposed to selecting actions from a generic list, ensures the stated actions are specific and tailored to the problem being addressed. Actions should be specific. ---PAGE BREAK---