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Meeting Minutes June 25th, 2018 At a regular scheduled meeting of the board of Trustees of the Village of Port Byron held in the municipal building at 7:00PM, following were present: Mayor: Ronald Wilson Trustee: John Bell Trustee: Patrick Fenton Trustee: Mary Jump Trustee: Jeffery Girvin-absent Village Clerk: Caitlin Bacon Village Treasurer: Diana Warren Public Present: Fred Harris, Eugene DeLue, Eloise DeLue, -OIC Mike Roden (for a portion) Mayor Wilson called the meeting to order at 7:03PM and opened with the Pledge of Allegiance and a moment of silence. Mayor Wilson presented an envelope for the sealed bid sale of Village property, 93 Main Street. There were no other bids presented. The bid was from resident Fred Harris for $100.00. Motion to accept bid from village resident, Fred Harris, for $100.00 on the bid sale of 93 Main Street, made by Trustee Fenton. Motion was seconded by Trustee Jump. All in favor: 4-0 OIC Roden was next to present the SRO contract for the 2018-2019 year. OIC Roden stated that the contract was the same, except the amount per month will be changing from $200 per month to $250 per month for payment to the Village of Port Byron’s for the use of the Police Car. Motion to sign the SRO contract for the 2018-2019 year, as presented, made by Trustee Jump. Motion was seconded by Trustee Bell. All in favor: 4-0 Contract was signed and will be forwarded back to Mr. Verdi, on the school board. OIC Roden then proceeded to give notice that he is retiring from his full-time job and will be resigning from the Port Byron Police Department, effective June 30th, 2018. OIC Roden stated that it has been his pleasure to serve as OIC and as reflecting on his time with the Village, feels as though the department has progressed. Mayor Wilson asked OIC Roden if he knew of anyone to fill his position as OIC, including active Port Byron Police Officers. OIC Roden stated that he is unaware, as this conversation is the first one he has had regarding his resignation, therefore, he is unaware of any Officers that may even be interested. OIC Roden stated that he will help the new OIC transition into the role. Mayor Wilson informed the Village Board of a conversation regarding speed bumps on Blauvelt drive. OIC Roden believes this is not a good option for the Village due to damages that may occur. Motion to accept OIC Roden’s resignation, with regrets, made by Trustee Bell. Motion was seconded by Trustee Jump. All in favor: 4-0 OIC Roden left the Village Board meeting at 7:20PM. Mayor Wilson informed the Village Board of the results from the DPW position posted for the Village of Port Byron. 26 Applications were submitted. Mayor Wilson informed the Village Board that himself and Superintendent of DPW looked through the applications and narrowed down the candidates. Mayor Wilson proposed that if any candidates call, that the job is still vacant, and interviews will be commencing. Mayor Wilson discussed possible interview schedules with the Village Board members to see which members could be in attendance. Mayor Wilson presented the Fire Report, submitted by Chief Corey Rooker, and read aloud. One item on the report was a proposal submitted by Kelly Brothers to replace two exterior doors (30”x80”) at the Fire Department for $8,131.20. The Village Board would like to obtain more quotes. This will Be communicated to Chief Rooker. Motion to accept the Fire Report, as presented, made by Trustee Fenton. Motion was seconded by Trustee Jump. All in favor: 3-0-1 Abstained- Trustee Bell. ---PAGE BREAK--- With clarification of door estimate by Kelly Brothers and more bid proposals. Mayor Wilson communicated a letter from NYSEG regarding possible upgrades to LED lighting. Mayor Wilson continued by stating that he called NYSEG and obtained more information regarding the letter and a meeting was scheduled for Thursday (6/28) between 8AM-12PM. Mayor Wilson communicated the meeting with the Town of Brutus and Mentz regarding the Erie Canal Rewatering Grant. Mayor Wilson gave a list in attendance and the decision that the Village of Port Byron did not want to pursue the grant, for said meeting, to the Village Board. Village Clerk Bacon to call the Grant contact, Jean, and let her know of the meeting with the other municipalities involved and decision for the Village of Port Byron to not pursue the grant. Mayor Wilson communicated the follow up of: • The said issue at the drying beds. Mayor Wilson stated that it has been on the agenda to fix, and for now, posts are marked to see which ones were sinking. • NYSEG has been contacted regarding the pole left in front of 147 Main Street. • All parties have been contacted regarding the Village Board decision on “Milliner” street. • ESIP- The Fire Department papers have been forwarded to Eastern Shore • A reminder of the CCAV dinner in Fair Haven on 6/26/18 Mayor Wilson presented a survey sent by Cayuga County regarding shared services that needs to be returned by Friday. Mayor Wilson read questions aloud and will be filling out survey and returning to the county. Mayor Wilson proposed motion to accept the meeting minutes from prior Village Board meeting, June 11th, 2018, to be approved. Motion to accept meeting minutes, with corrections on the drying beds and the DPW wording, as it is one issue, not two, by Trustee Bell. Motion was seconded by Trustee Fenton. All in Favor: 4-0 Mayor Wilson vocalized future Village Board meetings scheduled for July 9th, 2018 and July 23rd, 2018. Mayor Wilson asked if there was anything the public would like to present. Mrs. DeLue stated that the grass looks nice at the Church St School. Mayor Wilson questioned the Village Board if there was anything else to discuss. Nothing else to discuss. Motion to adjourn the regular scheduled Village Board Meeting on June 25th, 2018 made by Trustee Bell. Motion was seconded by Trustee Fenton. All in favor: 4-0 Meeting Adjourned: 8:05PM Village Clerk Bacon Village Treasurer Warren