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June Town Board minutes 06/12/2017 Mike Wiggins-TS Pat Coleman-Hwy Leonard Hand-TB Bob Day-CE Lester VanDyke-TB Chris Cramer-PB Terry McBride-TB Vicki Davis-CC Robin Bartholomew-TB Harvey Mills-PB Deb Davis-TJ Jim Rose Julia Iozzio-TC Mary Quimby The meeting began at 7pm The pledge was said. The adoption of the local law to override the Property tax levy limits for the 2018 budget was presented and read. It’s purpose was explained as being a safeguard if adjustments needed to be made for the future budget so as to not having to hold a separate public hearing. It was then left open to the public and board for questions. A resolution to move $966.00 from the contingent account to the municipal line of the budget to cover the costs of the pump & equipment at the salt barn. The project went over due to the repositioning of the pump site. Lester motioned to accept and Robin 2nd. All ayes. The board accepted the building vouchers. Leonard motioned to accept the vouchers 2nd by Lester. All ayes. Minutes were reviewed and accepted with amendments. Lester motioned to accept and Robin 2nd. All ayes. Supervisors report was read, ending 5/31/2017: General fund: $385,350.59 Cash reserve, CD: $198,612.73 Petty cash: $50.00 Special reserve, Capital Project: $199,027.00 Money market Special reserve: $60,000.00 Total for General fund: $843,040.32 Highway funds: $638,068.41 ---PAGE BREAK--- Victory Street Lighting Dist.: Cash- Checking: $2,428.40 Cash in time Deposits: $3,19748 Total: $5,625.88 Westbury Street Lighting Dist.: Cash-Checking: $1,900.03 Cash in time Deposits: $ 289.81 Total: $2,189.84 Total All Funds: $1,488,924.92 The increase in the General Fund was $82,556.00 1 Q sales tax; deposited $76,271.00 In mortgage tax- $6,579.00 In the Hwy. Fund final payment from the snow plow contract was-$40,632.00 Sales tax monies $26,00. We showed an increase of $66,632.00 We advertised for fuel bid and received three. VanNostrand Oil proved to be the best rate. Lester motioned to accept Leonard 2nd. All ayes. Mike received a letter re: the need to apply with the Civil Service Office for the position of Deputy Hwy. Superintendent. It was sent last month but apparently they needed the long form with a description. Mike will comply. Report was received from Tax Grievance day. It is available for review. Also a letter was received re: verifying the equalization rate has dropped to 90%. DEC paperwork was sent re: “Giant Hogweed”. They are requesting anyone to make their office aware of any sightings in hopes of eradicating it. Playground equipment is in the Hwy. garage. Poles are being concreted into tires for safety. Robin said that she will in fact be able to get the net. At present time the grounds are still too wet to get the area and the wood chips ready for the volleyball court. Mike has been attending meetings re: shared services. The objective is for towns to streamline and make an effort to share services and or equipment in order to help save on towns/states monies. Keith Bateman, chairman of the Cayuga Cayuga Legislators, was in attendance and was asked if he had heard of any new and cost effective ideas. He basically had nothing to offer at that time. Lester offered an idea which he said he’d offered years before. The idea is to combine Cato,Victory, Sterling and Ira’s highway services. Vehicles as well as services would be shared. Mike shared that Sterling suggested an idea to offer services contracts for summer maintenance for the county roads at the FEMA rate. Randy Lawrence stated he’d wanted to talk to Victory re: more mowing. Mike was concerned that it wouldn’t be saving Victory any money. Eventually the state is asking town supervisors to either “sign-up” or “opt-out”, of the plan to share services. If “opt-ing out” the inevitable would possibly be being placed last on a list when ---PAGE BREAK--- competitive grants are being offered. Leonard pointed out the only way “shared services” works is if you have a service that is “underutilized” and can be put to use by some other person/town. The suggestion was to not “opt-out”, and allow the “burden of proof” to fall on the powers that be, to show that any “shared service”, will save us money. This in turn wouldn’t penalize us in any way. The Uniform Justice Court Act requested we perform our yearly records check/audit of the court's records. Deb and Mike went over the checklist along with the board. The month of May was chosen to review. Clerk’s report was read: Clerk’s Report: (as of 05/31/2017) 29-Dog licenses $260.00 8- Garbage Permits $1,280.00 1- Records copies $17.50 0-Subdivision $ 00.00 7- Building permits $230.00 1- Marriage Lic. $17.50 Leonard asked if we were checking trash permits. The person who’d been checking got a permanent position elsewhere. It had been stated that the person who runs the truck for WeCare hasn’t been checking . Terry said he’d ask his son Chris if he’d like to check permits for a week or two. Bob reported he’s been checking on some Bld. permits. He did a fire inspection on the IOOB Bld. He checked on a new home on Ira Station Rd. Started to do some fire inspections in NECC. Also dropped off some plans for the tower with concerns about fire trucks getting up to the tower site. He met with the Zoning Board and went over the new Zoning laws and made new yellow bld. Permits to better recognize projects. There were no complaints or violations for the Town Barn. The fire dept. wishes to be included in planning such as the tower, to offer the fire chief's opinion. Bob stated they are always open meetings. He will let them know in the future. Harvey offered a “Thank you” to David Nelson for working with the town on the Zoning issue. Harvey believes that the Zoning board is ready to turn it over to the Town Board for final approval. Chris offered to answer any questions and stated that the Zoning board voted unanimously to accept the final draft. Final edits will be done and then emailed to Mike. There are three computer files (an “Application for use variance” and an Application for area variance”). He suggested to pass it by the town attorney before a final vote. Chris offered the rough draft with corrections made and briefly reviewed. Leonard was concerned with the wording of “junk vehicles”. He’d hoped from last month, clarifications would have been made. Chris said he’d inform the board re: “junk vehicles” and it’s definition. He assured the Town Board the Zoning Board took all things into consideration putting all three layers of the “system” will be used. They are: the Zoning board, Code Enforcer and the judge. Leonard stated he was disappointed in the final definition. He state “the laws should be reflective of the town in which they are”. He feels it’s “over restrictive”. It was stated that’s why we have a code enforcer. Mike asked if David Nelson had anything to offer. David stated he’d taken everyone’s concerns and he feels that the Zoning Board came ---PAGE BREAK--- up with a good balance in the draft. He also added that the definition was the one the Zoning Board agreed on. If another one was desired by the Town Board they can certainly look into it and hopefully find middle ground. Mike will print off about 6-10 copies and Mike will make it available on line. Mike will also get a copy to the Lawyer for review. Lester offered the weights for April 2017. For 4/29: 36.9ton He looked into April 2016 and the tonnage was: 33.7 Mike brought up the fact that he’d seen a lot of waste piled up around the dumpster. Lester introduced Mary Quimby who will be helping Lester circulate petitions to get them onto the republican committee for the county for the town of Victory. By the end of June both Mary and Lester will be on the committee for next year. Robin asked if a dog census had been performed? Vicki stated that Judy was probably the last one to offer one and that it was approximately done in 2014. The question was asked if the dog warden could be utilized in this request. Chris stated that he tried to get in touch with the warden (Mr. Collier) and never received any response from him. Mike said that he will look into at least a report from his office. The only correspondence he gets is in the form of a bill or when the facility has it bi-annual inspection. Robin requesting an executive session at 9:17 to address a personnel issue, Lester 2nd. All ayes. The board came out of executive session at 9:56. Mike motioned that they come out of session, 2nd by Lester. All ayes. It was a general discussion, no decisions were made. Lester motioned to adjourn and Robin 2nd. All ayes. Meeting closed at 10:03 pm.