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TOWN OF SUMMERHILL June 12, 2018 Town Hall 13606 State Route 90 Locke, NY 13092 Town Board Members Present: Susan Stout, Supervisor Duane Reynolds, Councilman Christopher Ryan, Councilman Mary Osgood, Councilwoman Daniel Ripley, Councilman (late) Town Board Members Absent: None Other Town Officers Present: John Kirk, Barb Harvey, John Chase Residents: Don Forster, Gary Lansdowne Visitors: None Guests: None Recording Secretary: Carol Chase The meeting was called to order at 7:05 pm by Susan Stout. All stood for the pledge to the flag. Minutes of the April 10, 2108 meeting: Motion 53-2018 Mary Osgood made a motion to accept the minutes with the correction of the (9:00) should be next to Dan’s name not Duane and “term not tem” under the resolution to appoint Shane Baldino to the Planning Board, seconded by Chris Ryan. Carried 4 ayes Stout, Reynolds, Ryan, Osgood 0 nays Motion 54-2018 Minutes of the May 29, 2018 meeting: Mary Osgood made a motion to approve the minutes as written, seconded by Chris Ryan. Carried 4 ayes, Stout, Ryan, Reynolds, Osgood 0 nays REPORTS A. Town Clerk’s Report: $519 was collected for the month of May. . Motion 55-2018 Duane Reynolds made a motion to accept the Clerk’s report as presented, seconded by Chris Ryan. Carried 4 ayes Stout, Reynolds, Ryan, Osgood, 0 nays B. Supervisor’s Report: Susan Stout; Balance of Accounts as of May 31, 2018 Motion 56-2018 Chris Ryan made a motion to approve the Supervisor’s report as presented, seconded by Duane Reynolds. Carried 3 ayes Ryan, Reynolds, Osgood 1 abstain Stout 1. General Money Market Fund: $160,477.51 2. Highway Money Market Fund: $294,723.76 3. General Consolidated Fund: $100.00 4. Trust & Agency: $100.00 5. Sara Grant Fund: $0.00 6. Fire Protection Fund: $0.00 7. Equipment Reserve $605.84 ---PAGE BREAK--- C. Code Enforcer’s Report: Kevin McMahon, 5 building permit issued, 2 expired permit notices sent, 1 building permit inquiry, 1 Certificate of Occupancy issued, 1 temporary Certificate of Occupancy issued, 9 plan reviews for permits, 1 complaint/ notice of violation issued, $335.00 in fees collected, 15 site/driveway visits inspections, 7 foundation /footers /posthole inspections, 1 framing/structural inspections, 1 Final/ pre-final inspections, 6 training hours completed.. D. Dog Control Report: Lindsay Anderson, April report- 12 complaints, 1 dog advertised, 1 dog not claimed or adopted by the end of the month 21 hours worked, 160 miles driven for the town. May report- 13 complaints, 2 dogs seized and sheltered, 1 dog redeemed, , 2 dogs advertised, 1 dog not claimed or adopted by the end of the month, 34 hours worked, 165 miles driven for the town. E. Highway Superintendent’s Report: John Kirk, They have paved the south end of Lick Street and Hatfield Road. They have oiled and stoned Dresser Rd. and helped other towns. The drifting snow issue on south end of Salt Rd was discussed, the possibility of putting up a snow fence was also discussed. John said he will check the road more often. Susan asked about signs that will let people know of the stop signs on the corner of Howell Rd. and Lick St. and a horse crossing sign near the Smith’s house on Lick Street. John mentions that the Smith’s have to put up their own signs. F. Assessor Report: No Report G. Variance Board: No Report H. Planning Board: Barb Harvey, Their next meeting is June 21at 7pm and last month the discussion of splits was clarified. The County handles splits. I. Board of Assessment Review: John Chase, the board met on May 25, 2018, There were 3 stipulations, 2 rulings and one case where the form was not signed (Smith). Susan mentions that the board should have appointed Peter Contento because one member of the BAR was late and left early. This meant the board had to reconvene to deliberate and this could have been avoided J. Historians Report: No Report K. Town Justice: Sherry Davenport, 24 cases, $1847 in fines, $10 in civil fees, and $1398 in surcharges for a total of $3255.. OLD BUSINESS A. Update on Roof Repair: No bids have been submitted, we will open any bids at the July 10 meeting. The ad ran again in the papers. We are looking at other options. Mary would like to revisit the specs for the job, particularly not using metal and the warranty on the shingles. B. Update on New Visions: This Thursday a load of conduit will be delivered. They will measure the space in the storage room on Friday and pick up the supplies for building the data center. D. Work day Resolution: Tabled till next month. . E. Cold War Exemption: A clean copy will be distributed and level A will be defined. F. Sherman Gulf Rock Wall: The Board would like to set up a meeting with Doug Kierst. Susan will set up an appointment. G. Updated Rules of Procedure, Code of Ethics and Conflict of Interest, and Employee Handbook: Tabled till the July 10 meeting. H. Florence Lansdowne Memorial: June 16 from 2pm-4pm with a luncheon to follow at the Town hall. NEW BUSINESS A. Procedure for Splitting Property: Susan has written up a handout for the Board. The County handles all residential property splits. B. Resolution to pay Four Town First Aid Squad: The resolution originally went to Charlie Ripley. They finally sent a copy to Susan. They have already been paid but ---PAGE BREAK--- we need to have the formal contract approved. Motion 57-2018 Mary Osgood made a motion to accept the provided resolution and agreement, seconded by Dan Ripley. Carried 5 ayes Stout, Ryan, Osgood, Reynolds, Ripley 0 nays C. Resolution to move $3000 from Contingent account, A1990.0, to Town Board Contractual, A1010.4, to cover publishing costs. Motion 58-2018 Mary Osgood made a motion to move $300 from A1990.0 to A1010.4 to cover publishing costs, seconded by Duane Reynolds. Carried 5 ayes Stout, Ryan, Ripley, Reynolds, Osgood 0 nays D. Mid year Budget: Please look over the budget sheets and submit your requests by July 10, 2018 E. HAB Harrier Training: Please pass this information to the appropriate people. F. Prepayment of the June 12 Suit Kote bill: John Kirk asks the board to authorize the prepayment of the Suit Kote bill for June 12. He needs the canceled checks soon in order to file for the CHIPS program. Motion 58-2018 Mary Osgood made a motion to pre-approve the Suit Kote Bill from 6/12/18, seconded by Duane Reynolds. Carried 5 ayes Stout, Reynolds, Osgood, Ryan, Ripley 0 nays RESIDENT ISSUES 1. Gary Lansdowne: Lake Como Association news, They have received a letter from the State DOT that denies the speed limit change. Mr. Lansdowne was told that the County Legislature is supportive of the reduction. Susan will work on a letter with Gary. The Lake association cleaned up Lake Como Rd from Fire lane A to the State Route 90 bridge. The Lake Association would like to know if they can use the grant writer for some projects. The Board would have to approve it on a case by case basis. It may be possible to share or pay the expense. PAYMENT OF BILLS There were 22 General account bills, vouchers 139-160, totaling $4911.85 and 12 Highway account bills voucher numbers 161-172 totaling $75,435.60 presented for payment Motion 59-2018 Dan Ripley made a motion to approve payment of these bills, seconded by Chris Ryan. Carried 5 Ayes Stout, Ryan, Ripley, Reynolds and Osgood 0 Nays The next regular Town Board meeting will be July 10, 2018 at 7pm. Special Meeting- June 19 at 7pm – Code Enforcement position Motion 60-2018 A motion to adjourn was made by Mary Osgood, seconded by Dan Ripley. Carried 5 Ayes Stout, Ryan, Ripley, Reynolds and Osgood 0 Nays The meeting was adjourned at 9:50pm. Carol Chase Town Clerk ---PAGE BREAK---