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APPLICATION FOR VACATION OF EXCESS RIGHT-OF-WAY OR EASEMENT ABANDONMENT Revised 3/08 Public Works Department 70 N. First Street, Campbell, CA 95008 Ph: (408) 866-2150 Fx: (408) 376-0958 PRELIMINARY STAFF REVIEW OF APPLICATION: Staff shall notify applicant of the appropriateness of the application within 30 days of submittal. Only those applications which are found appropriate will be processed. Following a preliminary staff review and determination that the request for vacation or abandonment is appropriate, all of the following items must be submitted for processing to be considered a complete application: 1. Processing Fee - receipt must be submitted to the Public Works Department. 2. Utility Clearance Letters - See "Submittal Requirements" on attachment. 3. Legal Description and Plat of Area to be Vacated - prepared and signed by a licensed Land Surveyor or Civil Engineer; see "Submittal Requirements" on attachment. 4. Proof of Ownership - see "Submittal Requirments" on attachment. 5. Lot Line Adjustment Requirments - For vacation of excess right-of-way projects submit a lot line adjustment application. See lot line adjustment application for submittal requirements. AFFIDAVIT/SIGNATURE(S): The undersigned person(s), having an interest in the above-described property, hereby make this Application in accordance with the provisions of the Campbell Municipal Code; and hereby certify that the information given herein is true and correct to the best of my/our knowledge and belief. Applicant's Signature Date OFFICE USE ONLY Completeness Letter: Fee Receipt No. Legal Description Submitted: Proof of Ownership Submitted: Final Action APPLICANT: Address: City, State: Telephone: Zip Code: Project Address: Description of Property to be Vacated: Reason for Requesting Vacation of Excess Right of Way or Easement Abandonment: Print Form ---PAGE BREAK--- VACATION OF EXCESS RIGHT-OF-WAY OR EASEMENT ABANDONMENT Public Works Department 70 N. First Street, Campbell, CA 95008 Ph: (408) 866-2150 Fx: (408) 376-0958 Revised 3/08 APPLICANT 1. All submittals and fees shall be made to the Public Works Department. 2. A representative reviews the submittal for the required information and completeness. 3. The applicant will be notified after the Vacation submittal has been checked. The applicant shall cause corrections and revisions to be made, and resubmit the application for verification. If no corrections are required, the original may be submitted for approval. 4. Applicant must notify all utility companies of Vacation and obtain written approval (i.e. Clearance Letters). See sample letter to be sent to utility companies. 5. All submittals must be completed and acceptable to the City Engineer prior to City Council approval. 6. Staff schedules the vacation/abandonment for City Council approval. (Resolution must be recorded) 7. Once City Council approves vacation the actual transfer of property is completed by a quitclaim deed, prepared by the City. 8. If applicable, the applicant must submit a Lot Line Adjustment (LLA) application, required documents, and fees to merge the lots (see Lot Line Adjustment requirements). 9. The Vacation documents (quitclaim deed, legal description & plat) and LLA will be sent to the Santa Clara County Recorder's Office for recordation. SUBMITTAL REQUIREMENTS Prior to submittal of an application, the applicant shall contact the Engineering and Planning Divisions to verify that the vacation will not violate any City requirements. The following items must be included in the original submittal package. 1. Utility clearance letters 2. The original application completed and signed by the owner. 2. Three original copies of the legal description and plat completed and signed by a qualified Registered Civil Engineer or Land Surveyor. The Plat must comply with the Plat Map Requirements below. 3. For vacation of excess right-of-way: a separate map showing structures, walls, fences and trees located adjacent to the adjusted lot line(s), sufficient to determine the location of these facilities with respect to the new lot line(s). Structures adjacent to the adjusted lot line(s) must be shown so that setback requirements can be verified. 4. Two copies of the title reports for all parcels current within 6 months. 5. Two copies of the Grant Deed for the owner's adjacent property. 6. Two copies of all referenced maps and documents used for the description and plat map. 7. Two copies of closure/area calculations to verify all descriptions. Indicate degree of accuracy. 8. Vacation of Public Streets and Easements processing fee. 9. Submittal of LLA requirements if submitting vacation of excess right-of-way. 10. Any other information deemed reasonable and necessary by the City Engineer or Community Development Director. Page 1 of 2 ---PAGE BREAK--- Vacation Submittal Requirements (con't) LEGAL DESCRIPTION AND PLAT MAP REQUIREMENTS The Street Vacation/Easement Abandonment plat shall be drawn in a manner acceptable to the City Engineer and County of Santa Clara for recording. All sheets shall be on 8 1/2" x 11" sheets. The plat shall include: 1. All bearings and distances appropriate for the description and clarity. 2. Dedication/vacation area, in square feet, to be indicated on plat and legal description. 3. For dedications/vacations, remainder area/new area of parcel, in square feet, to be indicated on plat. 4. Existing designations such as number, subdivision number and the subdivision recording date. 5. All existing and proposed easements for public and private purposes. 6. Abutting lot recording information. 7. Identify abutting streets, alleys, centerlines, right-of-way, and widths. 8. Identify the basis of bearings on plat and legal description (provide record map/document). 9. Legal description and closure calculations to read clockwise. 10. North arrow and scale. 11. Legal description shall be titled “Exhibit A, Legal Description”. 12. Vicinity map, if necessary. 13. Wet stamped and signed Engineer/Surveyor seal on legal description and plat. 14. Other pertinent information needed for clarity. (City plan check may ask for further information.) Page 2 of 2 J:\FORMS\Templates\Land Development\Vacation\Application for Vacation of Excess Right of Way or Easement Abandonment STATIC form3.pdf Rev. 3/08 ---PAGE BREAK--- UTILITY CLEARANCE LETTER OF REQUEST (SAMPLE) Engineering Firm/Owner's Name 123 Address Street Your City, CA Zip Code Phone Number Date: A LETTER SHOULD BE SENT TO EACH OF THE FOLLOWING OFFICES* San Jose Water Company Pacific Gas and Electric Company - Land Services 1265 S. Bascom Avenue 111 Almaden Blvd., Room 814 San Jose, CA 95128 San Jose, CA 95115 (408) 279-7887 (408) 282-7347 or (408) 282-7534 West Valley Sanitation District Comcast 100 E. Sunnyoaks Avenue 1900 South Tenth Street Campbell, CA 95008 San Jose, CA 95112 (408) 378-2407 (408) 918-3230 AT&T * NOTE: Call each office to ensure letter is directed to 3475B North First Street, Room 600 B appropriate department or personnel. San Jose, CA 95134 (NOTE: Mailing is the only option for AT&T) Subject: Street Address - Consent for (Street Vacation / Easement Abandonment) Assessor's Parcel Number Dear As the owner of the property located at I am applying to the City of Campbell for the Vacation of Street/Road/Avenue/Blvd, located between____________________Street/Road/ Avenue/Blvd. Easement abandonment of an existing (PSE/PUE) located on the property. The City has conducted a preliminary review and supports the (street vacation/easement abandonment). One of the requirements of the City's application is the written consent of your company to (vacate the street right-of-way/abandon the easement). That consent may be conditional if an easement is to be retained. If an exclusive easement is to be retained or reserved, please indicate so that a separate instrument may be executed to your behalf prior to vacation of the right-of-way or reserved on the vacation documents. Attached for your convenience are the following: · Assessor's Map for Parcel Number XXX-XX-XXX · Parcel/Tract Map · Plat of the property showing the easement/right-of-way to be vacated · Legal description of the easement or right-of-way. I can be reached at (408) XXX-XXXX if you should have any questions or comments. Sincerely, Owner/Engineer/Surveyor Updated 3/08