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Butte-Silver BowSpecial Events Permit Application Permit Ordinance 09-11 Approved by Council 1/20/2010 Effective 2/20/2010 Special Event: An event that has greater than 500 anticipated participants; or an event that makes use of public property including streets and parks (when the event exceeds 500 people) and other publicly owned venues including mine yards and excluding the civic center must submit an application for a special event a minimum of 45 days before the first day of closure. Events with less than 500 persons that plan to close public right away on streets can fill out an alternative street closure form and submit to council no less than two weeks prior to the event. Sponsor: Any organization or business taking responsibility for this event Event Coordinator or Address: State:_____ Phone: e-Mail: Web: Purpose of the event: Non-Profit: Parade, festival, fundraiser, business promotion, etc. ***Please attach a letter asking the council for permission and detailing the event. Include a map of the area you wish to use. Please note times of closure and opening, dates, emergency egress, parking (if applicable), and any other pertinent details. Anticipated Attendance:_____________ Will alcohol be served on site? Please read and initial that you are responsible for the following: a) Garbage/Recycling receptacles and regular removal b) Sanitary disposal of human waste c) Emergency Services/First Aid on site d) Health permits for Food Vendors e) Private Security (if deemed necessary) f) Law enforcement as required by Law Enforcement Official g) Basic emergency disaster plan h) Proof or Responsible Beverage Service and Sales Training for individuals involved with the sale of alcohol i) Notification to residents, business owners, and property owners within the special event area, and any reasonable accommodation as requested j) Adequate lighting for night events (when applicable) k) Secure permits for temporary business vendors as required and issued by the County Treasurer l) Proof of liability insurance in the amounts of $750,000 per claim and $1,500,000 per occurrence which limits are set forward in the Montana Tort Claims Act, with said insurance policy naming the city and county of Butte-Silver Bow, Montana as an additional insured during the time of the Special Event including setup and teardown m) Permission for closure and use of parking lots (private and public) n) Controls in place to prevent pets and animals, leashed and unleashed inside the designated special event area, excluding animals participating in the event and all service animals as defined by the Americans with Disabilities Act (ADA) Standard o) To allow and recognize free speech on the site, including the right of free assembly p) To pay extraordinary costs incurred by Butte-Silver Bow agencies ---PAGE BREAK--- Butte-Silver BowSpecial Events Permit Application Permit Ordinance 09-11 Approved by Council 1/20/2010 Effective 2/20/2010 Signatures of Approval: 1. Sheriff or his/her designee: 2. Director of Fire Services or his/her designee: 3. Public Works Director or his/her designee: 4. Parks and Recreation Director (in consultation with the Parks and Recreation Board) if the Special Event is proposed to take place on the grounds of a public park property and have more than 500 participants: 5. A representative of the Montana Department of Transportation if a Special Event is proposed to take place on a state maintained Highway or Urban Property: An application fee of $100.00 shall be submitted with the application. This fee shall be non-refundable unless the applicant voluntarily withdraws his/her application no more than ten days after submittal. Exemptions: The event representative may provide a written request, combined with facts and documentation asking for exemption from one or more of the permit requirements. The Council of Commissioners can choose to accept or deny these exemptions. Political events, sporting events, school events, and events on private property not affecting traffic, events at the Butte Civic Center, and events in Public Parks with less than 500 persons are exempt form securing a permit. Regular street closure requests may be required for some of these events. Violators of this ordinance will receive notification of the violation with the event being stopped immediately. Violators who fail to obtain a permit or who violate the terms and conditions of an approved permit will be subject to a penalty not to exceed $500 for each violation. Jurisdiction shall be in the City Court of the City and County of Butte-Silver Bow. Please sign and date the application: Director/Coordinator of Event Date Permit approved by Council Denied Date Special Provisions: