Full Text
INTERNAL SERVICE FUNDS C I T Y A N D C O U N T Y O F B U T T E – S I L V E R B O W P a g e I - 1 A Program Description Internal Service Funds are utilized to capture costs for various services provided across a broad spectrum of funds. They are funded by allocating the expenditures and charging an internal fee to the funds receiving the benefit. Actual Actual Projected Budgeted Increase Percent Expenditure Category FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change Personnel Services 1,336,439 $ 1,363,760 $ 1,494,798 $ 1,841,905 $ 347,107 $ 23.2% Operating Expenditures 4,926,280 4,920,825 5,202,249 6,438,672 1,236,423 23.8% Debt Service - - - - - Capital Outlay - - 199,588 273,688 74,100 37.1% Transfers Out - 200,000 - - - Total Expenditures 6,262,719 $ 6,484,585 $ 6,896,635 $ 8,554,265 $ 1,657,630 $ 24.0% Actual Actual Projected Budgeted Increase Percent Function FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change General Government 6,262,719 $ 6,484,585 $ 6,896,635 $ 8,554,265 $ 1,657,630 $ 24.0% Public Works - - - - - Public Safety - - - - - Public Health - - - - - Social & Economic Services - - - - - Culture & Recreation - - - - - Housing & Community Developm - - - - - Transfers Out - - - - - Total Expenditures 6,262,719 $ 6,484,585 $ 6,896,635 $ 8,554,265 $ 1,657,630 24.0% INTERNAL SERVICE FUNDS TOTALS Summary by Activity Summary by Function ---PAGE BREAK--- INTERNAL SERVICE FINANCE & BUDGET C I T Y A N D C O U N T Y O F B U T T E – S I L V E R B O W P a g e I - 1 Program Description This particular budget is for the operations and maintenance of the City and County of Butte-Silver Bow's postage machine. The operation is funded by allocating postage expenditures to the various departments utilizing the postage machine. Actual Actual Projected Budgeted Increase Percent Expenditure Category FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change Summary of Expenditures: Personnel Services - $ - $ - $ - $ - $ Operating Expenditures 43,188 33,153 46,500 46,500 - 0.0% Debt Service - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures 43,188 $ 33,153 $ 46,500 $ 46,500 $ - $ 0.0% Actual Actual Projected Budgeted Increase Percent Function FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change General Government 43,188 $ 33,153 $ 46,500 $ 46,500 $ - $ 0.0% Public Works - - - - - Public Safety - - - - - Public Health - - - - - Social & Economic Services - - - - - Culture & Recreation - - - - - Housing & Community Dev - - - - - Transfers Out - - - - - Total Expenditures 43,188 $ 33,153 $ 46,500 $ 46,500 $ - $ 0.0% Central Equipment Department: Finance & Budget Activity: Finance & Budget Summary by Activity Summary by Function ---PAGE BREAK--- INTERNAL SERVICE GOVERNMENT BUILDINGS C I T Y A N D C O U N T Y O F B U T T E – S I L V E R B O W P a g e I - 2 Program Description This activity provides janitorial and maintenance services to certain government buildings and is financed by internal service charges. Actual Actual Projected Budgeted Increase Percent Expenditure Category FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change Summary of Expenditures: Personnel Services 74,051 $ 66,105 $ 96,577 $ 97,174 $ 597 $ 0.6% Operating Expenditures 839 757 1,126 1,338 212 18.8% Debt Service - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures 74,890 $ 66,862 $ 97,703 $ 98,512 $ 809 $ 0.8% Actual Actual Projected Budgeted Increase Percent Function FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change General Government 74,890 $ 66,862 $ 97,703 $ 98,512 $ 809 $ 0.8% Public Works - - - - - Public Safety - - - - - Public Health - - - - - Social & Economic Services - - - - - Culture & Recreation - - - - - Housing & Community Dev - - - - - Transfers Out - - - - - Total Expenditures 74,890 $ 66,862 $ 97,703 $ 98,512 $ 809 $ 0.8% Central Equipment Department: Government Buildings Activity: Facilities Administration Summary by Activity Summary by Function ---PAGE BREAK--- INTERNAL SERVICE CENTRAL EQUIPMENT C I T Y A N D C O U N T Y O F B U T T E – S I L V E R B O W P a g e I - 3 Program Description This activity maintains all vehicles and heavy equipment owned by Butte-Silver Bow and is financed by internal charges. All gas and diesel charges are recorded in this activity and allocated to various departments according to usage. Actual Actual Projected Budgeted Increase Percent Expenditure Category FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change Summary of Expenditures: Personnel Services 620,867 $ 644,767 $ 682,331 $ 718,532 $ 36,201 $ 5.3% Operating Expenditures 915,831 1,053,996 833,077 860,163 27,086 3.3% Debt Service - - - - - Capital Outlay - - 108,500 82,000 (26,500) -24.4% Transfers Out - - - - - Total Expenditures 1,536,698 $ 1,698,763 $ 1,623,908 $ 1,660,695 $ 36,787 $ 2.3% Actual Actual Projected Budgeted Increase Percent Function FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change General Government 1,536,698 $ 1,698,763 $ 1,623,908 $ 1,660,695 $ 36,787 $ 2.3% Public Works - - - - - Public Safety - - - - - Public Health - - - - - Social & Economic Services - - - - - Culture & Recreation - - - - - Housing & Community Dev - - - - - Transfers Out - - - - - Total Expenditures 1,536,698 $ 1,698,763 $ 1,623,908 $ 1,660,695 $ 36,787 $ 2.3% Central Equipment Department: Central Equipment Activity: Equipment Maintenance Summary by Activity Summary by Function ---PAGE BREAK--- INTERNAL SERVICE IT / GIS OPERATIONS C I T Y A N D C O U N T Y O F B U T T E – S I L V E R B O W P a g e I - 4 Program Description The Information Technology department provides database administration, computer, and telecommunication services to all departments of Butte-Silver Bow and was recently combined with the GIS department. Both areas are funded by internal service charges to the departments receiving services. Actual Actual Projected Budgeted Increase Percent Expenditure Category FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change Summary of Expenditures: Personnel Services 260,886 $ 254,517 $ 295,984 $ 560,841 $ 264,857 $ 89.5% Operating Expenditures 68,367 89,725 100,649 138,613 37,964 37.7% Debt Service - - - - - Capital Outlay - - - 100,600 100,600 Transfers Out - 200,000 - - - Total Expenditures 329,253 $ 544,242 $ 396,633 $ 800,054 $ 403,421 $ 101.7% Actual Actual Projected Budgeted Increase Percent Function FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change General Government 329,253 $ 544,242 $ 396,633 $ 800,054 $ 403,421 $ 101.7% Public Works - - - - - Public Safety - - - - - Public Health - - - - - Social & Economic Services - - - - - Culture & Recreation - - - - - Housing & Community Dev - - - - - Transfers Out - - - - - Total Expenditures 329,253 $ 544,242 $ 396,633 $ 800,054 $ 403,421 $ 101.7% Activity: IT/GIS Operations Summary by Activity Summary by Function IT/GIS Operations Department: Information Technology ---PAGE BREAK--- INTERNAL SERVICE PBX OPERATIONS C I T Y A N D C O U N T Y O F B U T T E – S I L V E R B O W P a g e I - 5 Program Description The PBX network offers telephone and voice mail services to all departments and agencies in Butte-Silver Bow. The network is financed based on the number of extensions used by each department. This department directs calls from the general public to the proper department, takes messages, provides limited administrative support, and posts outgoing mail for all departments. Employees also provide reception services, information, and direct visitors. Actual Actual Projected Budgeted Increase Percent Expenditure Category FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change Summary of Expenditures: Personnel Services 70,087 $ 82,801 $ 95,644 $ 106,874 $ 11,230 $ 11.7% Operating Expenditures 88,431 66,486 115,672 116,643 971 0.8% Debt Service - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures 158,518 $ 149,287 $ 211,316 $ 223,517 $ 12,201 $ 5.8% Actual Actual Projected Budgeted Increase Percent Function FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change General Government 158,518 $ 149,287 $ 211,316 $ 223,517 $ 12,201 $ 5.8% Public Works - - - - - Public Safety - - - - - Public Health - - - - - Social & Economic Services - - - - - Culture & Recreation - - - - - Housing & Community Dev - - - - - Transfers Out - - - - - Total Expenditures 158,518 $ 149,287 $ 211,316 $ 223,517 $ 12,201 $ 5.8% Central Edp & Comm Department: Non-Dept Aligned Activity Activity: PBX Summary by Activity Summary by Function ---PAGE BREAK--- INTERNAL SERVICE HUMAN RESOURCES C I T Y A N D C O U N T Y O F B U T T E – S I L V E R B O W P a g e I - 6 Program Description The mission of the Human Resource Department is to develop and administer a sound program of personnel administration and employee relations. Activities include: contract negotiations; contract drafting; employee relations; personnel records; and compliance reviews. It is also responsible for processing all payroll checks and related reporting for the City and County of Butte-Silver Bow. These activities are internally funded on a per-check processing fee by the various departments utilizing these services. Actual Actual Projected Budgeted Increase Percent Expenditure Category FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change Summary of Expenditures: Personnel Services 310,548 $ 315,570 $ 324,262 $ 358,484 $ 34,222 $ 10.6% Operating Expenditures 75,177 66,178 88,764 66,954 (21,810) -24.6% Debt Service - - - - - Capital Outlay - - 91,088 91,088 - 0.0% Transfers Out - - - - - Total Expenditures 385,725 $ 381,748 $ 504,114 $ 516,526 $ 12,412 $ 2.5% Actual Actual Projected Budgeted Increase Percent Function FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change General Government 385,725 $ 381,748 $ 504,114 $ 516,526 $ 12,412 $ 2.5% Public Works - - - - - Public Safety - - - - - Public Health - - - - - Social & Economic Services - - - - - Culture & Recreation - - - - - Housing & Community Dev - - - - - Transfers Out - - - - - Total Expenditures 385,725 $ 381,748 $ 504,114 $ 516,526 $ 12,412 $ 2.5% Activity: Human Resources/Payroll Summary by Activity Summary by Function Central Admin. Services Department: Human Resources ---PAGE BREAK--- INTERNAL SERVICE HIGH VOLUME COPIER C I T Y A N D C O U N T Y O F B U T T E – S I L V E R B O W P a g e I - 7 Program Description The Community Development Department operates a high volume copy machine for the benefit of user departments. The operation is funded by allocating expenditures to the various departments utilizing the copier. Actual Actual Projected Budgeted Increase Percent Expenditure Category FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change Summary of Expenditures: Personnel Services - $ - $ - $ - $ - $ Operating Expenditures 9,503 5,963 16,461 16,461 - 0.0% Debt Service - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures 9,503 $ 5,963 $ 16,461 $ 16,461 $ - $ 0.0% Actual Actual Projected Budgeted Increase Percent Function FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change General Government 9,503 $ 5,963 $ 16,461 $ 16,461 $ - $ 0.0% Public Works - - - - - Public Safety - - - - - Public Health - - - - - Social & Economic Services - - - - - Culture & Recreation - - - - - Housing & Community Dev - - - - - Transfers Out - - - - - Total Expenditures 9,503 $ 5,963 $ 16,461 $ 16,461 $ - $ 0.0% Central Admin. Services Department: Planning & Management Activity: High Volume Copier Summary by Activity Summary by Function ---PAGE BREAK--- INTERNAL SERVICE HEALTH INSURANCE FUND C I T Y A N D C O U N T Y O F B U T T E – S I L V E R B O W P a g e I - 8 Program Description The City and County of Butte-Silver Bow administers a self-insurance, risk retention health insurance program for the benefit of its employees. The objective of this program is to provide an adequate level of health insurance within a premium structure. The operation is managed by an employee committee and is funded by premiums paid by the participants and the governing body. Actual Actual Projected Budgeted Increase Percent Expenditure Category FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change Summary of Expenditures: Personnel Services - $ - $ - $ - $ - $ Operating Expenditures 3,724,944 3,604,567 4,000,000 5,192,000 1,192,000 29.8% Debt Service - - - - - Capital Outlay - - - - - Transfers Out - - - - - Total Expenditures 3,724,944 $ 3,604,567 $ 4,000,000 $ 5,192,000 $ 1,192,000 $ 29.8% Actual Actual Projected Budgeted Increase Percent Function FY 2011 FY 2012 FY 2013 FY 2014 (Decrease) Change General Government 3,724,944 $ 3,604,567 $ 4,000,000 $ 5,192,000 $ 1,192,000 $ 29.8% Public Works - - - - - Public Safety - - - - - Public Health - - - - - Social & Economic Services - - - - - Culture & Recreation - - - - - Housing & Community Dev - - - - - Transfers Out - - - - - Total Expenditures 3,724,944 $ 3,604,567 $ 4,000,000 $ 5,192,000 $ 1,192,000 $ 29.8% Employee Health Insurance Department: Human Resources Activity: Self-Funded Program Summary by Activity Summary by Function