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GENERAL FUND Chief Executive Fund : General Fund Chief Executive Executive Services Activity : Department : - - - 1000 101 410201 The Chief Executive Officer serves as the CEO of the City and County of Butte-Silver Bow and is responsible for 1) Direction, oversight and supervision of all executive departments to assure that all City-County Services are delivered to Butte-Silver Bow citizens in an effective, efficient and equitable manner; 2) Compliance with state and local City-County laws, ordinances and resolutions; 3) Execution of legal documents subject to approval of the Council of Commissioners; 4) Oversight, preparation and submittal of the annual budget to Council and execution of the annual budget adopted by the Council; 5) Coordination of local policies with the Council of Commissioners and elected officials; 6) Negotiation of collective bargaining agreements; 7) Prepare, for review by the Council and public measureable goals and implementing timetable for the Butte-Silver Bow government that will enhance the public safety, community livability, environmental quality (i.e. Superfund), economic development, recreation and other related objectives that will improve the health, safety, welfare and economy of the City-County; and other duties as described in the Butte-Silver Bow Municipal Charter, Article IV, Chief Executive. Program Description Goals And Objectives To develop broad-based county-wide support for economic development and to foster coordination of public and private resources as a means of enhancing economic prosperity and environmental quality. To improve public infrastructure and the quality of services delivered to the public in order to meet the needs of the citizenry. To cooperate with other governmental entities in order to provide services efficiently and effectively and in a manner resulting in the most equitable distribution of the tax burden. To ensure that all decisions are protective of the health, safety and general welfare of the citizens of Butte- Silver Bow. To provide the Council with timely, accurate, unbiased information to allow them to make informed decisions. To evaluate and improve the efficiency, effectiveness and performance of every City-County function. To keep budget structurally balanced. To provide continuing professional education opportunities to staff members. FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 178,594 186,596 195,585 Personnel Services 208,681 7% 13,096 14,605 11,060 17,854 Operating Expenditures 20,626 16% 2,772 0 0 2,758 Capital Outlay 0 -2,758 Total Expenditures $193,199 $197,656 $216,197 $229,307 $13,110 6% Page C - 1 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Chief Executive Fund : General Fund Chief Executive Executive Services Activity : Department : - - - 1000 101 410201 Performance Measures, Goals and Objectives 1. Development of a Butte-Silver Bow community vision with measurable goals, an implementing timetable and annual progress reports presented to the public. Actual Actual Budgeted Projected Measure FY2011 FY 2012 FY 2013 FY 2014 100% 100% 100% 100% 2. Establishment and implementation of a performance evaluation system for all executive branch departments and employees. 100% 100% 100% 100% 3. Improve the public's online access and interaction to local government information, processes and services (i.e. permits, licenses, billpay). 100% 100% 100% 100 4. Improved morale among local government employees and citizen satisfaction. 100% 100% 100% 100% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 193,199 197,656 216,197 229,307 General Government 6% 13,110 $193,199 $197,656 $216,197 $229,307 Total Expenditures $13,110 6% Personnel (FTE) Summary F T E Salary Position Title Chief Executive 1.00 105,614 Executive Aide 1.00 47,175 Help-Extra 0.00 4,000 156,789 2.00 Total Personnel Page C - 2 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Finance & Budget Fund : General Fund Finance & Budget Finance & Budget Activity : Department : - - - 1000 102 410520 The mission of the Finance/Budget Office is to ensure that City and County’s financial resources are protected through sound financial management, including allocation of resources consistent with community goals and providing timely, accurate, and reliable information that will assist in making informed decisions. The Finance/Budget Office provides a variety of financial services to the Chief Executive, Council of Commissioners, and Butte-Silver Bow staff. Services include accounting and financial reporting, budgeting, payroll, accounts payable, project accounting, fixed asset management, federal awards reporting, and debt service record keeping and payments. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 330,048 331,068 397,033 Personnel Services 423,307 7% 26,274 80,766 77,173 83,578 Operating Expenditures 137,655 65% 54,077 0 1,312 3,600 Capital Outlay 0 -3,600 Total Expenditures $410,814 $409,553 $484,211 $560,962 $76,751 16% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 410,814 409,553 484,211 560,962 General Government 16% 76,751 $410,814 $409,553 $484,211 $560,962 Total Expenditures $76,751 16% Personnel (FTE) Summary F T E Salary Position Title Accountant III 1.00 54,925 Accounting Technician 1.00 41,894 Accts Payable Clerk 1.00 47,174 Asst Finance & Budget Dire 1.00 73,418 Department Director 0.95 80,602 Mail Processor 0.00 5,000 303,013 4.95 Total Personnel Page C - 3 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Traffic & Pedestrian Fund : General Fund Public Works Traffic & Pedestrian Activity : Department : - - - 1000 103 430260 Traffic and Pedestrian services is performed by the Public Works Department and involves maintenance of traffic lights, signs and crosswalks. This department strives to meet the Federal Highway Administration regulation for signage and the ADA standards for pedestrian safety. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 216,514 160,858 246,710 Personnel Services 255,725 4% 9,015 60,368 72,828 156,309 Operating Expenditures 157,019 0% 710 0 27,809 40,000 Capital Outlay 40,000 0% 0 Total Expenditures $276,882 $261,495 $443,019 $452,744 $9,725 2% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 276,882 261,495 443,019 452,744 Public Works 2% 9,725 $276,882 $261,495 $443,019 $452,744 Total Expenditures $9,725 2% Description Request Approved Non-Fixed Capital Expenditures LED LIGHT CONVE 40,000 40,000 $40,000 $40,000 Total Non-Fixed Capital Expendit Personnel (FTE) Summary F T E Salary Position Title Admin Assistant 0.08 3,618 Electrician 1.00 52,660 Laborer 1.00 45,476 Operation Manager 0.05 3,011 Overtime Pay 0.00 4,100 Painter 1.00 43,642 Public Works Director 0.04 3,394 Summer Intern 0.00 5,000 Tool Allowance Electrical 0.00 100 161,000 3.17 Total Personnel Page C - 4 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Cemetery Fund : General Fund Public Works Cemetery Activity : Department : - - - 1000 103 430910 The operation and maintenance of the former Sunset Silver Bow Cemetery is performed by the Public Works Department. The cemetery is located 14 miles west of Butte on Highway 10 in Silver Bow County. Butte Silver Bow became responsible for the Cemetery following an order in District Court. The Cemetery had been in receivership for many years and the operation was previously charges under damages and judgments. The Court dissolved the receivership in 2007, thus making it a BSB operation. The cemetery staff is dedicated to providing professional, compassionate and dignified burial services while offering well maintained grounds as a final resting place for loved ones Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 118,538 122,099 135,247 Personnel Services 144,148 7% 8,901 37,964 24,200 44,469 Operating Expenditures 45,035 1% 566 0 1,970 45,000 Capital Outlay 6,200 -86% -38,800 Total Expenditures $156,502 $148,269 $224,716 $195,383 ($29,333) -13% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 156,502 148,269 224,716 195,383 Public Works -13% -29,333 $156,502 $148,269 $224,716 $195,383 Total Expenditures ($29,333) -13% Description Request Approved Capital Expenditures ELECTRICITY TO G 5,000 5,000 JACKHAMMER 5,000 0 BACKHOE 50,000 0 $60,000 $5,000 Total Capital Expenditure Description Request Approved Non-Fixed Capital Expenditures COMPUTER 8,000 1,200 $8,000 $1,200 Total Non-Fixed Capital Expendit Personnel (FTE) Summary F T E Salary Position Title Cemetery Coordinator 1.00 48,460 Laborer 1.00 45,801 Overtime Pay 0.00 1,900 96,161 2.00 Total Personnel Page C - 5 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Parks Fund : General Fund Public Works Parks Activity : Department : - - - 1000 103 460430 The Public Works Parks Department maintains parks and related buildings, playground equipment, picnic facilities, sports fields, the Skate Park, two water park facilities, the municipal golf course and walking trails throughout Butte-Silver Bow. The primary goal of the Parks Department is to maximize recreational opportunities within existing resources and provide a healthy, safe environment for citizens to enjoy. The Parks Department also performs seasonal maintenance on all parks, recreational facilities and the golf course. This department is responsible for special events, holiday decorations, snow removal and sanding of all trails and city-county owned property. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 456,085 568,681 627,796 Personnel Services 659,517 5% 31,721 197,812 268,480 269,143 Operating Expenditures 273,813 2% 4,670 32,974 66,219 127,000 Capital Outlay 2,800 -98% -124,200 Total Expenditures $686,871 $903,380 $1,023,939 $936,130 ($87,809) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 686,871 903,380 1,023,939 936,130 Culture and Recreation -87,809 $686,871 $903,380 $1,023,939 $936,130 Total Expenditures ($87,809) Description Request Approved Capital Expenditures TRAILER 5,000 0 SKIDSTEER 46,000 0 $51,000 $0 Total Capital Expenditure Personnel (FTE) Summary F T E Salary Position Title Admin Assistant 0.08 3,618 Help-Summer 0.00 45,500 Laborer 5.50 249,701 Operation Manager 0.13 7,828 Overtime Pay 0.00 9,675 Park & Rec Coordinator 0.75 38,476 Park Superintendent 0.50 26,723 Public Works Director 0.12 10,181 Teamster 1.00 45,223 436,926 8.08 Total Personnel Page C - 6 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Parks Fund : General Fund Public Works Parks Activity : Department : - - - 1000 103 460430 Description Request Approved Non-Fixed Capital Expenditures TIMER 2,800 2,800 PLAYGROUND EQU 30,000 0 $32,800 $2,800 Total Non-Fixed Capital Expendit Page C - 7 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Park Grants Fund : General Fund Public Works Parks Grants & Donations Activity : Department : - - - 1000 103 460432 The Parks Grants and Donations Budget accounts for major projects funded by private source grants and donations. The particular project is the Skate Park Development project located near McGruff Park. The funds in 230 are allocated to the Northwest Little League per an Agreement with the Council of Commissioners to be used at the Longfellow Little League Complex. The funds are derived from rent revenue from Rocky Mountain Martial Arts that have accumulated over several years. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 0 0 9,063 Operating Expenditures 7,149 -21% -1,914 0 0 11,818 Capital Outlay 6,228 -47% -5,590 Total Expenditures $0 $0 $20,881 $13,377 ($7,504) -36% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 0 0 20,881 13,377 Culture and Recreation -36% -7,504 $0 $0 $20,881 $13,377 Total Expenditures ($7,504) -36% Page C - 8 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Swimming Pool Fund : General Fund Public Works Swimming Pool Activity : Department : - - - 1000 103 460445 The objective of this account is to allocate funds based on the contractual commitment between the City and County of Butte-Silver Bow and The Butte Family YMCA, Inc, (YMCA). On June 4, 2002, the people of Butte overwhelming supported a ballot measure which enabled the local government to create a contractual commitment with the YMCA to provide $40,000 annually for five years to be used for operation and maintenance of the new aquatic center. The voters further authorized four additional renewals for a total of $1,000,000 of funding over a 25 year period. The $10,000 is allocated for an engineering review and $50,000 for the reopening of the Stodden pool for one additional season as the local government explores the possibility of funding a new outdoor pool. The Parks Grants and Donations Budget accounts for major projects funded by private source grants and donations. The particular project is the Skate Park Development project located near McGruff Park. The funds in 230 are allocated to the Northwest Little League per an Agreement with the Council of Commissioners to be used at the Longfellow Little League Complex. The funds are derived from rent revenue from Rocky Mountain Martial Arts that have accumulated over several years. Added yet Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 40,000 40,000 40,000 Operating Expenditures 40,000 0% 0 Total Expenditures $40,000 $40,000 $40,000 $40,000 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 40,000 40,000 40,000 40,000 Culture and Recreation 0% 0 $40,000 $40,000 $40,000 $40,000 Total Expenditures $0 0% Page C - 9 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Golf Course Fund : General Fund Public Works Golf Course Activity : Department : - - - 1000 103 460446 Butte-Silver Bow owns the nine-hole Highland View Municipal Golf Course. The golf course is open to the public from April to October and has over 500 active members. Operation of the course is done on a contract basis, and maintenance of the course is performed by the Public Works Department. The Highland View Golf Course is an integral part of the community’s largest park, Stodden. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 172,413 171,289 207,156 Personnel Services 210,741 2% 3,585 110,165 117,510 163,724 Operating Expenditures 164,945 1% 1,221 0 0 50,000 Capital Outlay 149,000 198% 99,000 Total Expenditures $282,578 $288,799 $420,880 $524,686 $103,806 25% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 282,578 288,799 420,880 524,686 Culture and Recreation 25% 103,806 $282,578 $288,799 $420,880 $524,686 Total Expenditures $103,806 25% Description Request Approved Capital Expenditures IRRIGATION UPGR 50,000 50,000 CLUBHOUSE REMO 25,000 0 LINE IRRIGATION P 50,000 50,000 FAIRWAY MOWER 49,000 49,000 $174,000 $149,000 Total Capital Expenditure Personnel (FTE) Summary F T E Salary Position Title Help-Summer 0.00 11,200 Laborer 1.50 83,630 Overtime Pay 0.00 26,725 Park Superintendent 0.50 26,723 148,278 2.00 Total Personnel Page C - 10 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Animal Control Fund : General Fund Animal Control Animal Control Activity : Department : - - - 1000 104 440601 Butte Silver-Bow Department of Community Enrichment was established in 2010. The present departments consist of an animal service division and a community decay division. There is 1 Administrative Assistant who will share job duties assisting first, the Director of Community Enrichment, followed by assisting the Animal Shelter Supervisor. The Administrative Assistant is responsible for administrative duties, dispatch for Animal Control and answers directly to the Director of Community Enrichment. The Animal Control Division enforces the city/county’s animal ordinance and is responsible for delivering the stray pets of Butte Silver-Bow to our Animal Shelter. The Animal Control Division consists of 3 Animal Control Officers who respond to calls in the field, provide on-call service for emergencies, issue citations, investigates complaints and seize stray and unlicensed animals. The shelter staff consists of 1 Animal Shelter Supervisor, 1 Assistant Animal Shelter Supervisor, 1 Animal Care Technician/Volunteer Coordinator, 1 Animal Care Technician/Foster Coordinator. All 4 of the positions listed above share the responsibility for the care and feeding of animals, perform routine health exams and procedures for the animals impounded at the shelter. Shelter staff maintains lost and found pet reports to reunite owners with their lost animals. The Community Decay division is responsible to promote safe and healthy neighborhoods by enforcing solid waste laws, assisting the public with such programs as Alley Rally, demolition of unsafe structures and removal of junk motor vehicles. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 465,168 440,424 517,227 Personnel Services 556,834 8% 39,607 134,160 124,479 150,420 Operating Expenditures 153,686 2% 3,266 0 0 0 Capital Outlay 0 0 Total Expenditures $599,328 $564,903 $667,647 $710,520 $42,873 6% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 599,328 564,903 667,647 710,520 Public Health 6% 42,873 $599,328 $564,903 $667,647 $710,520 Total Expenditures $42,873 6% Personnel (FTE) Summary F T E Salary Position Title Admin Asst 1.00 45,223 Administrative Assistant 1.00 33,693 Animal Control Officer 2.00 90,445 Animal Services Director 0.30 20,664 Animal shelter coord 1.00 29,685 Animal Shelter Technician/F 1.00 43,981 Animal Shelter Technician/V 1.00 31,133 Assistant Animal Shelter Su 1.00 37,558 Help 0.00 17,100 Overtime Pay 0.00 5,825 355,307 8.30 Total Personnel Page C - 11 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Animal Control Fund : General Fund Animal Control Animal Control Activity : Department : - - - 1000 104 440601 Page C - 12 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Delinquent Property Fund : General Fund Delinquent Property Delinq Property Sales Activity : Department : - - - 1000 105 410541 The management of delinquent taxes and the tax deed process is an activity performed by the Treasurer’s Office in coordination with the Land Records Office. The objective is to exercise control over tax delinquencies on real property and to tax deed all properties for which delinquent taxes have exceeded statutory time limits. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 12,118 11,164 27,842 Operating Expenditures 28,394 2% 552 Total Expenditures $12,118 $11,164 $27,842 $28,394 $552 2% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 12,118 11,164 27,842 28,394 General Government 2% 552 $12,118 $11,164 $27,842 $28,394 Total Expenditures $552 2% Page C - 13 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Council of Commissioners Fund : General Fund Council Of Commissioners Legislative Services Activity : Department : - - - 1000 106 410101 The Council of Commissioners is the legislative body of the City and County of Butte-Silver Bow. The structure of the body consists of twelve commissioners elected from single member districts, one of whom is elected by its members to serve as chairman. Its direct staff consists of one secretary. The Council meets in public session generally four times per month. The first and third weeks are regular meetings while the second and fourth are Committee of the Whole meetings. In addition, there are six standing committees which meet at various times during each month. The Council's function is to determine policy for the local government. Specific activities include: adopting ordinances and resolutions; levy taxes and fees; appropriations; approve contracts; etc. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 176,142 194,611 238,005 Personnel Services 314,691 32% 76,686 85,712 85,382 112,528 Operating Expenditures 114,605 2% 2,077 0 0 0 Capital Outlay 0 0 Total Expenditures $261,854 $279,993 $350,533 $429,296 $78,763 22% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 261,854 279,993 350,533 429,296 General Government 22% 78,763 $261,854 $279,993 $350,533 $429,296 Total Expenditures $78,763 22% Personnel (FTE) Summary F T E Salary Position Title Chairman 1.00 7,572 Commissioner 11.00 84,612 Council Secretary 1.00 31,863 Secretary 0.00 5,000 129,047 13.00 Total Personnel Page C - 14 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Clk & Rec Accounting Fund : General Fund Clerk And Recorders Accounting Activity : Department : - - - 1000 107 410550 The Clerk & Recorder ~ Election Administrator serves in an elected four-year term capacity in a highly complex and multi- faceted position. The clerk serves as the ex-officio clerk of the Council of Commissioners, ex-officio recorder of all documents recorded and/or filled. In this program, the Clerk & Recorder ~ Election Administrator processes all vouchers and warrants as approved by the Council of Commissioners’ Finance & Budget Committee. This responsibility includes filing every voucher and its related documentation for retention monitoring and eventual disposal per the State’s records retention and disposal guidelines. The Clerk & Recorder ~ Election Administrator’s Office strives to be professional, courteous, open and helpful in assisting the public, employees and venders in receiving their warrants. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 75,934 78,069 81,193 Personnel Services 86,216 6% 5,023 18,478 18,110 23,138 Operating Expenditures 30,429 32% 7,291 2,124 0 0 Capital Outlay 0 0 Total Expenditures $96,536 $96,179 $104,331 $116,645 $12,314 12% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 96,536 96,179 104,331 116,645 General Government 12% 12,314 $96,536 $96,179 $104,331 $116,645 Total Expenditures $12,314 12% Personnel (FTE) Summary F T E Salary Position Title Chief Deputy Clerk and Rec 1.00 62,864 62,864 1.00 Total Personnel Page C - 15 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Clk & Rec Elections Fund : General Fund Clerk And Recorders Elections Activity : Department : - - - 1000 107 410601 The Clerk & Recorder ~ Election Administrator role as the ex-officio election administrator has evolve into an ever- increasing and complex position of responsibility, ensuring fair campaign practices and efficient conduct of elections. This function has changed dramatically under a federal mandate of the Help America Vote Act (HAVA), and the National Voter Registration Act (NVRA) which was adopted by the State Legislature as required, which places increase duties on the local election office including maintenance of the county’s voter registration database through the office of the Montana Secretary of State. The Clerk & Recorder ~ Election Administrator, the Chief Deputy and other selected staff must go through a bi-annual elections training seminar conducted by the State of Montana. Elections are primarily staffed by persons hired on a temporary basis for each election cycle. The Clerk & Recorder ~ Election Administrator must monitor, plan, schedule, train other staff and judges for all federal primary and general, state, county, Walkerville municipal, three water/sewer districts, nine volunteer fire departments elections and any special election that may arise. The Clerk & Recorder ~ Election Administrator’s Office strives to be professional, courteous, open and helpful in assisting the candidates and electors during the process of all elections. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 16,519 23,378 37,308 Personnel Services 36,835 -473 73,361 123,795 154,294 Operating Expenditures 162,283 5% 7,989 0 2,011 1,500 Capital Outlay 1,500 0% 0 Total Expenditures $89,880 $149,184 $193,102 $200,618 $7,516 4% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 89,880 149,184 193,102 200,618 General Government 4% 7,516 $89,880 $149,184 $193,102 $200,618 Total Expenditures $7,516 4% Description Request Approved Non-Fixed Capital Expenditures SCANNER 1,500 1,500 $1,500 $1,500 Total Non-Fixed Capital Expendit Personnel (FTE) Summary F T E Salary Position Title Help-Extra 0.00 33,753 33,753 0.00 Total Personnel Page C - 16 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Clk & Rec Records Admin Fund : General Fund Clerk And Recorders Records Admin. Activity : Department : - - - 1000 107 410901 As gatekeeper of county records, the Clerk & Recorder ~ Election Administrator bears the ultimate responsibility of taking charge of and safely keeping, cataloging or disposing according to law all records which may be filed or deposited in the clerk’s office. These include but are not limited to all deeds, liens, including federal tax liens imposed by the IRS, birth and death records, tape recording for Council of Commissioners meetings, Council Resolutions, Ordinances and recorded votes on Council issues. Montana State law mandates the Clerk & Recorder ~ Election Administrator maintains indices on the various records recorded and filed in the office. The Clerk & Recorder ~ Election Administrator assists the public with property ownership and genealogy research projects. In this arena, the office is responsible for records preservation, accomplished through a separate fund mandated under Montana State law as a fee charged for documents recorded and filed in the office. These funds are the main support on irreplaceable records preservation, protecting and preserving critical documents of historic value. Without these funds, critical historic records would be in jeopardy and preservation efforts would be halted. The Clerk & Recorder ~ Election Administrator’s Office strives to be professional, courteous, open and helpful in assisting the public with birth & death certificates, genealogy and recorded documents. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 225,412 223,920 241,534 Personnel Services 260,844 8% 19,310 45,119 43,595 66,003 Operating Expenditures 78,408 19% 12,405 0 0 4,716 Capital Outlay 500 -89% -4,216 Total Expenditures $270,531 $267,515 $312,253 $339,752 $27,499 9% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 270,531 267,515 312,253 339,752 General Government 9% 27,499 $270,531 $267,515 $312,253 $339,752 Total Expenditures $27,499 9% Personnel (FTE) Summary F T E Salary Position Title Clerk and Recorder 1.00 71,999 Deputy Clerk 3.00 108,726 180,725 4.00 Total Personnel Page C - 17 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Clk & Rec Records Admin Fund : General Fund Clerk And Recorders Records Admin. Activity : Department : - - - 1000 107 410901 Description Request Approved Non-Fixed Capital Expenditures PRINTER 500 500 $500 $500 Total Non-Fixed Capital Expendit Page C - 18 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Internal Auditor Fund : General Fund Auditor Internal Auditor Activity : Department : - - - 1000 109 410531 The purpose of the Auditor's Office is to provide the City and County of Butte-Silver Bow with an internal auditing capacity. The Auditor is required by law to examine all accounts and payrolls of Butte-Silver Bow. Internal Audits are also required of certain smaller school districts within the county. The Auditor distributes the Butte-Silver Bow payroll to employees. The Auditor also maintains a petty cash account for use by offices within the Courthouse. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 83,683 85,494 89,098 Personnel Services 94,369 6% 5,271 3,075 3,023 4,704 Operating Expenditures 5,137 9% 433 1,219 0 0 Capital Outlay 0 0 Total Expenditures $87,977 $88,517 $93,802 $99,506 $5,704 6% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 87,977 88,517 93,802 99,506 General Government 6% 5,704 $87,977 $88,517 $93,802 $99,506 Total Expenditures $5,704 6% Personnel (FTE) Summary F T E Salary Position Title Auditor 1.00 69,850 69,850 1.00 Total Personnel Page C - 19 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Treasurer Fund : General Fund Treasurer Treasurer Activity : Department : - - - 1000 110 410540 The Treasurer serves as custodian for all public funds within the City and County of Butte-Silver Bow. The activities of the office include the collection of real, personal, mobile home, and centrally assessed taxes. We follow all laws and statutes for tax deeds and tax deed sales. We maintain contract payments from tax deeded properties redeemed by the owner, contracts from the sales of tax deeded properties to the public, and contracts from bankruptcy proceedings. We take tax assignments, also following all statutes. We follow all laws and statutes when receiving and processing protested taxes. We also collect motor vehicle, business, and liquor licenses. Collection of all County monies, (cash, check, credit, wires, and electronic funds) and we distribute them to the correct departments within the County. Collection of all School District monies, (cash, check, credit, wires, and electronic funds) and we distribute them to the correct school districts. We invest idle government funds. We maintain bankruptcy files and procedures for Butte-Silver Bow. Also we have many different reports, required by statute, which we have to do for the State of Montana on a and a yearly basis. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 443,569 432,466 517,752 Personnel Services 517,621 0% -131 83,352 80,084 91,156 Operating Expenditures 157,702 73% 66,546 0 2,208 5,316 Capital Outlay 3,320 -38% -1,996 Total Expenditures $526,921 $514,758 $614,224 $678,643 $64,419 10% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 526,921 514,758 614,224 678,643 General Government 10% 64,419 $526,921 $514,758 $614,224 $678,643 Total Expenditures $64,419 10% Personnel (FTE) Summary F T E Salary Position Title Chief Deputy Treasurer 1.00 62,864 Clerk I 1.00 30,381 Clerk II 3.00 94,614 Clerk1 1.50 45,212 Deputy Clerk 1.00 37,204 HELP 1.00 12,300 Treasurer 1.00 69,850 352,426 9.50 Total Personnel Page C - 20 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Treasurer Fund : General Fund Treasurer Treasurer Activity : Department : - - - 1000 110 410540 Description Request Approved Non-Fixed Capital Expenditures COMPUTER 2,640 1,320 PRINTER 2,000 2,000 $4,640 $3,320 Total Non-Fixed Capital Expendit Page C - 21 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Law Enforcement Services Fund : General Fund Sheriff Law Enforcement Services Activity : Department : - - - 1000 111 420101 The Office of Sheriff serves as the Police and Sheriff for the City and County of Butte-Silver Bow. The activities of the Butte-Silver Bow Law Enforcement Department include apprehension/arresting people committing or attempting to commit public offenses/laws, serving legal papers, suppressing breaches of the peace, emergency services, riots and insurrections, crime prevention and crime deterrence activities, traffic and patrol services, evidence collection, crime investigation, testifying in court proceedings and administering various community relation and prevention programs. The department also houses the 911 dispatch center and administers the Butte-Silver Bow Detention Center. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 4,918,848 4,978,619 5,573,308 Personnel Services 5,866,532 5% 293,224 458,539 466,467 533,565 Operating Expenditures 544,635 2% 11,070 8,071 14,279 12,980 Capital Outlay 13,450 4% 470 Total Expenditures $5,385,458 $5,459,365 $6,119,853 $6,424,617 $304,764 5% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 5,385,458 5,459,365 6,119,853 6,424,617 Public Safety 5% 304,764 $5,385,458 $5,459,365 $6,119,853 $6,424,617 Total Expenditures $304,764 5% Personnel (FTE) Summary F T E Salary Position Title Administrative Staff 3.50 118,534 Captain 3.00 234,311 Clothing Allowance 0.00 49,225 Confirmed Officer 21.00 1,116,701 Detective 3.00 165,380 Detective/Lieutenant 1.00 69,674 Detective/Sergeant 2.00 128,526 Differential Pay 0.00 30,575 Dispatcher 10.00 416,479 Holiday Pay 0.00 137,325 Law Enforcement Office Co 1.00 47,572 LEA/Detention Cntr Budget 1.00 51,140 LEA/Detention office Projec 1.00 49,404 Lieutenant 3.00 203,359 Non-Confirmed Police Offic 1.00 36,900 Overtime Pay 0.00 186,950 Sergeant 7.00 443,834 Sheriff 1.00 79,899 Swat Pay 0.00 7,250 Page C - 22 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Law Enforcement Services Fund : General Fund Sheriff Law Enforcement Services Activity : Department : - - - 1000 111 420101 Description Request Approved Non-Fixed Capital Expenditures BULLET PROOF VE 10,000 10,000 TASERS 3,450 3,450 $13,450 $13,450 Total Non-Fixed Capital Expendit Undersheriff 1.00 78,267 3,651,305 59.50 Total Personnel Page C - 23 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Housing Authority Contract Fund : General Fund Sheriff Housing Authority Contract Activity : Department : - - - 1000 111 420104 The funding source for this program is a contract with the Housing Authority. The program was implemented to hire one full time officer for duties outlined in the contract approved by the Council of Commissioners. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 83,560 90,755 94,377 Personnel Services 96,853 3% 2,476 667 793 1,540 Operating Expenditures 1,830 19% 290 Total Expenditures $84,227 $91,548 $95,917 $98,683 $2,766 3% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 84,227 91,548 95,917 98,683 Public Safety 3% 2,766 $84,227 $91,548 $95,917 $98,683 Total Expenditures $2,766 3% Personnel (FTE) Summary F T E Salary Position Title Clothing Allowance 0.00 1,000 Confirmed Officer 1.00 52,568 Differential Pay 0.00 850 Holiday Pay 0.00 3,000 57,418 1.00 Total Personnel Page C - 24 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Traffic Safety Officer Fund : General Fund Sheriff Traffic Safety Officers Activity : Department : - - - 1000 111 420106 These expenditures are for the newly formed Traffic Control Unit. The City and County of Butte-Silver Bow has applied for a Federal COPS grant to fund this program. If the county fails to receive these funds the LEA Department has committed to issuing fines to cover the cost of this budget after the completion of the first year of operation. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 206,332 206,901 212,507 Personnel Services 231,658 9% 19,151 5,242 6,676 8,245 Operating Expenditures 9,200 12% 955 Total Expenditures $211,574 $213,577 $220,752 $240,858 $20,106 9% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 211,574 213,577 220,752 240,858 Public Safety 9% 20,106 $211,574 $213,577 $220,752 $240,858 Total Expenditures $20,106 9% Personnel (FTE) Summary F T E Salary Position Title Administrative Staff 0.50 18,128 Clothing Allowance 0.00 2,625 Confirmed Officer 2.00 105,545 Holiday Pay 0.00 7,100 Overtime Pay 0.00 8,225 141,623 2.50 Total Personnel Page C - 25 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-COPS Grant Fund : General Fund Sheriff COPS Hiring Recovery Prgm Activity : Department : - - - 1000 111 420107 The grant comes from the Department of Justice office of Justice Community Orientated Policing Services (COPS). It is a 2009 COPS Hiring Recovery Program (CHRP) Grant. The award is for 2 officer positions and totals $347,700 in federal funds over a three-year period. The positions must be added over and above the number of locally funded positions that would have existed in the absence of the grant. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 164,644 178,651 203,804 Personnel Services 208,283 2% 4,479 1,402 1,500 2,954 Operating Expenditures 3,510 19% 556 Total Expenditures $166,046 $180,151 $206,758 $211,793 $5,035 2% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 166,046 180,151 206,758 211,793 Public Safety 2% 5,035 $166,046 $180,151 $206,758 $211,793 Total Expenditures $5,035 2% Personnel (FTE) Summary F T E Salary Position Title Clothing Allowance 0.00 675 Confirmed Officer 2.00 103,913 Holiday Pay 0.00 6,050 Overtime Pay 0.00 13,050 Shift Differential 0.00 850 124,538 2.00 Total Personnel Page C - 26 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Resource Officers Fund : General Fund Sheriff Law Enforce-Resource Officers Activity : Department : - - - 1000 111 420110 This account is funded through a COPs Department of Justice Grant to be expended for the hiring of 2 Police Officers to replace Officers on the force, which will be used as Special Resource Officers in School District Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 170,234 183,242 198,621 Personnel Services 202,329 2% 3,708 1,377 1,494 2,954 Operating Expenditures 3,510 19% 556 Total Expenditures $171,611 $184,736 $201,575 $205,839 $4,264 2% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 171,611 184,736 201,575 205,839 Public Safety 2% 4,264 $171,611 $184,736 $201,575 $205,839 Total Expenditures $4,264 2% Personnel (FTE) Summary F T E Salary Position Title Clothing Allowance 0.00 1,975 Confirmed Officer 2.00 107,585 Holiday Pay 0.00 5,650 Overtime Pay 0.00 6,150 121,360 2.00 Total Personnel Page C - 27 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Special Events Fund : General Fund Sheriff LEA Special Events Activity : Department : - - - 1000 111 420114 The LEA Special Events budget accounts for the overtime of officers’ duty at activities outside of the normal operations of the LEA department. This budget is funded solely by fees charged to outside organizations for the officers’ overtime pay and benefits as per Council Resolution #02-08. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 80,851 60,668 112,986 Personnel Services 113,769 1% 783 5,485 5,271 8,156 Operating Expenditures 6,720 -18% -1,436 Total Expenditures $86,336 $65,939 $121,142 $120,489 ($653) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 86,336 65,939 121,142 120,489 Public Safety -653 $86,336 $65,939 $121,142 $120,489 Total Expenditures ($653) Personnel (FTE) Summary F T E Salary Position Title Overtime Pay 0.00 94,750 94,750 0.00 Total Personnel Page C - 28 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Traffic & Safety-DUI Grant Fund : General Fund Sheriff Traffic & Safety-DUI Prg Activity : Department : - - - 1000 111 420150 The DUI Task Force Program is funded from the Driver's License Reinstatement fee. The DUI Task Force received half of the revenue collected in Silver Bow County. Per MCA 62-1-106 prior to expending these funds, a program plan must be approved by the Council of Commissioners and the State of Montana. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 0 1,775 3,722 Personnel Services 3,666 -56 0 6,932 21,857 Operating Expenditures 21,933 0% 76 Total Expenditures $0 $8,707 $25,579 $25,599 $20 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 0 8,707 25,579 25,599 Public Safety 0% 20 $0 $8,707 $25,579 $25,599 Total Expenditures $20 0% Personnel (FTE) Summary F T E Salary Position Title Overtime Pay 0.00 3,056 3,056 0.00 Total Personnel Page C - 29 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Traffic Enforcement Grant Fund : General Fund Sheriff Selective Traffic Enforce Grnt Activity : Department : - - - 1000 111 420151 The STEP (MT DOT) project will pay for overtime salaries and benefits spent performing sustained enforcement and mobilization efforts. This effort concentrates on spending at least 50% of time enforcing impaired driving violations and 50% of their time enforcing seatbelt usage violations with specific mobilization periods as well as sustained enforcement. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 4,474 3,924 9,717 Personnel Services 10,471 8% 754 322 554 804 Operating Expenditures 330 -59% -474 Total Expenditures $4,796 $4,478 $10,521 $10,801 $280 3% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 4,796 4,478 10,521 10,801 Public Safety 3% 280 $4,796 $4,478 $10,521 $10,801 Total Expenditures $280 3% Page C - 30 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Highway Safety Grant Fund : General Fund Sheriff Highway Safety Grant Activity : Department : - - - 1000 111 420153 The Selective Traffic Enforcement (STEP) grant is awarded to the City and County of Butte-Silver Bow form the Montana Department of Transportation. This project will pay for overtime salaries and benefits spent performing sustained enforcement and mobilization efforts. This effort concentrates on spending at least 50% of time enforcing impaired driving violations and 50% enforcing seatbelt usage violations with specific mobilization periods as well as sustained enforcement. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 8,785 5,144 14,142 Personnel Services 14,493 2% 351 662 402 858 Operating Expenditures 833 -25 Total Expenditures $9,447 $5,546 $15,000 $15,326 $326 2% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 9,447 5,546 15,000 15,326 Public Safety 2% 326 $9,447 $5,546 $15,000 $15,326 Total Expenditures $326 2% Page C - 31 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Detention & Corrections Fund : General Fund Sheriff Detention & Correction Activity : Department : - - - 1000 111 420201 The Office of Sheriff serves as the Police and Sheriff for the City and County of Butte-Silver Bow. The purpose of the Butte-Silver Bow Detention Center is to provide security for the citizens of Butte-Silver Bow and the safety for both the staff and the inmates in a professional manner. The detention personnel have the responsibility to provide and operate as effectively as possible in performance of their duties. The detention center provides secure, constitutional and humane care for adult male and female inmates. These are inmates on pretrial status until disposition of their cases and/or post trial inmates sentenced to the facility until their sentences have been served. The detention center serves the needs of all user agencies and individuals, including inmates, personnel staff, law enforcement, judicial authorities, attorneys, community service providers, clergy and visitors. MCA Code 7-32-2204. Maintenance of detention center. The county commissioners, or the private party when provided in an agreement entered into under 7-32-2201(2), have the duty of building, operating, inspecting, and repairing the detention center and must take all necessary precautions against escape, sickness, or infection. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 1,841,182 1,944,116 2,166,032 Personnel Services 2,313,543 7% 147,511 501,118 549,505 639,805 Operating Expenditures 673,484 5% 33,679 9,867 14,236 3,696 Capital Outlay 0 -3,696 Total Expenditures $2,352,167 $2,507,857 $2,809,533 $2,987,027 $177,494 6% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 2,352,167 2,507,857 2,809,533 2,987,027 Public Safety 6% 177,494 $2,352,167 $2,507,857 $2,809,533 $2,987,027 Total Expenditures $177,494 6% Personnel (FTE) Summary F T E Salary Position Title Chief Detention Officer 1.00 55,525 Clothing Allowance 0.00 15,775 Cook Attendant 2.00 53,707 Detention Kitchen Superviso 1.00 24,023 Detention Officer 25.00 945,756 Detention Officer/Sergeant 3.00 125,327 Differential Pay 0.00 12,875 Holiday Pay 0.00 61,000 Kitchen Staff 1.00 25,478 Laundry Pay 0.00 8,900 Overtime Pay 0.00 77,350 1,405,715 33.00 Total Personnel Page C - 32 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Detention & Corrections Fund : General Fund Sheriff Detention & Correction Activity : Department : - - - 1000 111 420201 Page C - 33 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-24/7 Sobriety Program Fund : General Fund Sheriff 24/7 Sobriety Program Activity : Department : - - - 1000 111 420202 24/7 Sobriety Program Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 0 9,111 43,308 Operating Expenditures 43,308 0% 0 Total Expenditures $0 $9,111 $43,308 $43,308 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 0 9,111 43,308 43,308 Public Safety 0% 0 $0 $9,111 $43,308 $43,308 Total Expenditures $0 0% Page C - 34 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Detention Canteen Fund : General Fund Sheriff Detention Canteen Activity : Department : - - - 1000 111 420205 This fund tracks the activity of the Detention Center Canteen account and allows for the physical location of the cash account to be accounted for by the Butte-Silver Bow Treasurer. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 40,751 40,505 86,253 Operating Expenditures 86,253 0% 0 23,600 4,265 0 Capital Outlay 0 0 Total Expenditures $64,351 $44,770 $86,253 $86,253 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 64,351 44,770 86,253 86,253 Public Safety 0% 0 $64,351 $44,770 $86,253 $86,253 Total Expenditures $0 0% Page C - 35 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Sheriff-Transfer to Crime Control Fund : General Fund Sheriff Transfer To Crime Control Activity : Department : - - - 1000 111 521017 The purpose of this appropriation is to provide matching funds to allow Butte-Silver Bow to participate in the State of Montana's Board of Crime Control program which is funded by the Federal Department of Justice Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 8,750 8,750 8,750 Transfers Out 8,750 0% 0 Total Expenditures $8,750 $8,750 $8,750 $8,750 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 8,750 8,750 8,750 8,750 Other Financing Uses 0% 0 $8,750 $8,750 $8,750 $8,750 Total Expenditures $0 0% Page C - 36 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND County Attorney Fund : General Fund County Attorney Legal Service Activity : Department : - - - 1000 113 411101 The Butte-Silver Bow City-County Attorney is responsible for prosecution of all criminal offenses occurring within the City-County of Butte-Silver Bow, Montana. It is also responsible for the handling of all juvenile delinquency proceedings, mental health proceedings and fugitive from justice/extradition proceedings. The office further provides legal advice and assistance to all other City-County departments, City-County boards and to the Council of Commissioners, the legislative body of the City-County; including the preparation and review of contracts, review of personnel discipline and discharge of decisions, review and assistance with procurement/competitive bedding procedures and the drafting of all local ordinances and resolutions to be considered by the Council of Commissioners. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 759,344 775,794 826,396 Personnel Services 877,049 6% 50,653 67,662 64,307 84,142 Operating Expenditures 88,039 5% 3,897 1,485 0 0 Capital Outlay 5,000 #Div/0! 5,000 Total Expenditures $828,491 $840,101 $910,538 $970,088 $59,550 7% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 828,491 840,101 910,538 970,088 General Government 7% 59,550 $828,491 $840,101 $910,538 $970,088 Total Expenditures $59,550 7% Description Request Approved Non-Fixed Capital Expenditures COMPUTERS 5,000 5,000 $5,000 $5,000 Total Non-Fixed Capital Expendit Personnel (FTE) Summary F T E Salary Position Title Chief Deputy County Attorn 1.00 102,563 County Attorney 1.00 113,347 Deputy County Attorney 4.00 317,160 Legal Assistant 2.00 87,172 Secretary 1.00 32,151 652,394 9.00 Total Personnel Page C - 37 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND J.P. Courts II Fund : General Fund J. P. Court II Justice Court Activity : Department : - - - 1000 115 410340 The purpose of this office is to provide for the operation of Butte-Silver Bow's two Justice Courts, which have jurisdiction in certain cases as provided by the Montana Code Annotated. There are two elected Justices of the Peace. The activities of the office are: civil jurisdiction action if the sum claimed does not exceed $12,000; concurrent jurisdiction with the District Court; small claims action for amounts not exceeding $7,000; jurisdiction over forcible entry, unlawful detained and residential landlord-tenant disputes. The office has criminal jurisdiction for misdemeanors not exceeding $500 or 1 year incarceration; Fish and Game statutes; concurrent jurisdiction with District Court for misdemeanors; examining and committing courts for preliminary hearings. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 310,116 305,397 329,345 Personnel Services 351,072 7% 21,727 19,385 19,704 22,944 Operating Expenditures 24,609 7% 1,665 2,500 0 0 Capital Outlay 0 0 Total Expenditures $332,001 $325,101 $352,289 $375,681 $23,392 7% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 332,001 325,101 352,289 375,681 General Government 7% 23,392 $332,001 $325,101 $352,289 $375,681 Total Expenditures $23,392 7% Personnel (FTE) Summary F T E Salary Position Title Justice of Peace 2.00 139,699 Secretary 3.00 107,335 247,034 5.00 Total Personnel Page C - 38 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Coroner Fund : General Fund Coroner Coroner Activity : Department : - - - 1000 116 420801 The purpose of the Coroner's Office is to investigate deaths within the City and County of Butte-Silver Bow which occur from "other than natural causes." The Coroner is elected. The Coroner appoints deputy coroners who are recognized as independent contractors. Deputy Coroners receive a flat rate of $25 per call. The activities of the office include: investigation of deaths involving foul play; conducting investigations with appropriate law enforcement agencies; arranging forensic autopsies as applicable; conducting inquests upon the instructions of the County Attorney or Attorney General and, impaneling juries and summoning witnesses as inquests. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 62,754 64,742 78,351 Personnel Services 79,678 2% 1,327 23,495 19,452 34,514 Operating Expenditures 29,465 -15% -5,049 0 0 0 Capital Outlay 0 0 Total Expenditures $86,249 $84,194 $112,865 $109,143 ($3,722) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 86,249 84,194 112,865 109,143 Public Safety -3,722 $86,249 $84,194 $112,865 $109,143 Total Expenditures ($3,722) Personnel (FTE) Summary F T E Salary Position Title Coroner 1.00 35,285 Deputy Coroner 0.00 17,656 52,941 1.00 Total Personnel Page C - 39 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Gov't Admin Fund : General Fund Government Buildings Facilities Administration Activity : Department : - - - 1000 117 411201 The Mission of Government Buildings Department is to collaborate with all departments to coordinate and maintain all occupied buildings owned or operated by Butte-Silver Bow. Building maintenance includes Service workers, Janitorial Services, Engineering Services, Carpentry, Painting and Electrical. This budget also services the debt associated with significant unanticipated repairs at various facilities The Butte Silver –Bow Government Buildings Department currently employees ten full time and four part time employees maintaining thirty Six Government buildings. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 536,676 532,245 582,600 Personnel Services 664,225 14% 81,625 89,774 109,661 202,048 Operating Expenditures 205,227 2% 3,179 52,395 52,394 52,395 Debt Service 52,395 0% 0 5,748 12,100 0 Capital Outlay 10,000 #Div/0! 10,000 Total Expenditures $684,593 $706,400 $837,043 $931,847 $94,804 11% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 684,593 706,400 837,043 931,847 General Government 11% 94,804 $684,593 $706,400 $837,043 $931,847 Total Expenditures $94,804 11% Description Request Approved Capital Expenditures USED TRUCK 10,000 10,000 $10,000 $10,000 Total Capital Expenditure Personnel (FTE) Summary F T E Salary Position Title Bldg Mngr/Engineer 1.00 66,986 Electrical Inspector 0.25 13,165 Engineer 1.30 69,194 Help-Extra 0.00 1,900 Night watchman 1.00 19,802 Painter 1.00 44,328 Service Employee II 5.80 192,280 Service Employee Temps 0.00 13,750 421,405 10.35 Total Personnel Page C - 40 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Gov't Admin Fund : General Fund Government Buildings Facilities Administration Activity : Department : - - - 1000 117 411201 Page C - 41 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Gov't Imps Fund : General Fund Government Buildings Courthouse Improvements Activity : Department : - - - 1000 117 411240 This account exists to provide routine and capital maintenance expenditures for the Courthouse. Both direct and debt service expenditures occur within this account. The URA and the Council of Commissioners this year entered into a joint project to conduct significant improvements to the Courthouse. Each party is contributing about $65,000 as debt service to provide improvements to the electrical system, roof, boiler and several other projects Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 151,040 105,459 187,555 Operating Expenditures 187,555 0% 0 11,029 0 0 Capital Outlay 0 0 Total Expenditures $162,069 $105,459 $187,555 $187,555 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 162,069 105,459 187,555 187,555 General Government 0% 0 $162,069 $105,459 $187,555 $187,555 Total Expenditures $0 0% Page C - 42 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Hlth Dept-Public Health Admin Fund : General Fund Health Office Public Health Admin. Activity : Department : - - - 1000 119 440110 The mission of the Butte-Silver Bow Health Department is to promote individual, community, and environmental health by understanding, anticipating, and responding to the health-related needs of Butte-Silver Bow. The scope of responsibilities include prevention of epidemics; protection of the environment, workplace, food and water, monitoring the health status of the community; promotion of healthy behaviors; mobilization of the community to respond to severe health risks; responding to disasters. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 339,945 381,566 441,199 Personnel Services 584,009 32% 142,810 35,572 39,795 45,793 Operating Expenditures 49,340 8% 3,547 1,325 0 3,285 Capital Outlay 1,600 -51% -1,685 Total Expenditures $376,842 $421,361 $490,277 $634,949 $144,672 30% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 376,842 421,361 490,277 634,949 Public Health 30% 144,672 $376,842 $421,361 $490,277 $634,949 Total Expenditures $144,672 30% Personnel (FTE) Summary F T E Salary Position Title Administrative Specialist 1.00 38,259 Asst Hlth Director 1.00 77,407 Central Services Director 0.20 10,254 Env Program Manager 0.15 9,517 Food & Consumer Safety Pr 1.00 59,364 Health Director 0.70 45,435 Health Promotion & Family 0.50 23,752 Health Promotion & Family 0.40 23,640 Receptionist 1.00 33,031 RN Communicable Disease 1.00 53,813 Sanitarian 1.00 39,643 414,115 7.95 Total Personnel Page C - 43 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Hlth Dept-Public Health Admin Fund : General Fund Health Office Public Health Admin. Activity : Department : - - - 1000 119 440110 Description Request Approved Non-Fixed Capital Expenditures COMPUTER 2,000 1,600 $2,000 $1,600 Total Non-Fixed Capital Expendit Page C - 44 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Hlth Dept-Community Enrichment Fund : General Fund Health Office Comm Enrichment Activity : Department : - - - 1000 119 440111 The activities of this department are funded through tax support initially approved by the Council of Commissioners in fiscal year 2003. The remaining portion of the budget is funded by contributions made from the Urban Revitalization Agency, Butte Local Development Corporation through the assessment of judgments for non-compliance of the Community Enrichment ordinance. The Health Department is responsible for enforcing this ordinanac3 which includes such things as removal of junk vehicles, building demolition and abandoned property. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 103,681 90,869 135,629 Personnel Services 140,084 3% 4,455 107,869 125,998 143,381 Operating Expenditures 159,040 11% 15,659 1,620 0 40,000 Capital Outlay 0 -40,000 Total Expenditures $213,170 $216,867 $319,010 $299,124 ($19,886) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 213,170 216,867 319,010 299,124 Public Health -19,886 $213,170 $216,867 $319,010 $299,124 Total Expenditures ($19,886) Personnel (FTE) Summary F T E Salary Position Title Alley Rally 0.00 13,115 Asst Hlth Director 0.25 17,376 Central Services Director 0.20 10,254 Compliance Officer 0.50 15,278 Env Health Prgm Coordinato 0.60 41,328 97,351 1.55 Total Personnel Page C - 45 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Hlth Dept-Alcohol Abuse Fund : General Fund Health Office Alcohol Abuse Activity : Department : - - - 1000 119 440540 The Drug and Alcohol Clinic is an activity of the Health Department. Its purpose is to provide treatment and rehabilitation services using state alcohol tax funds to chemically dependent individuals. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 0 0 38,081 Personnel Services 0 -38,081 0 0 576 Operating Expenditures 0 -576 Total Expenditures $0 $0 $38,657 $0 ($38,657) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 0 0 38,657 0 Public Health -38,657 $0 $0 $38,657 $0 Total Expenditures ($38,657) Page C - 46 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Superintendent of Schools Fund : General Fund Superintendent Of Schools Public School Admin. Activity : Department : - - - 1000 121 411601 The objective of the Superintendent of Schools, an elected position, is to provide general supervision for county public schools within Silver Bow County and perform many general administrative duties including, but not limited to: perform fiscal responsibilities including, calculating school budget revenues, computing tax levies, apportioning direct state aid payments, special education payments, county mill levy revenue to respective districts, monitor expenditures and account balances,assist trustees whenever necessary or upon request, maintain current and complete record of certificates of school personnel, the Superintendent is chairman of County Transportation Committee, which approves all school bus routes, individual transportation contracts. the Superintendent acting as a hearing officer shall hear and decide all matters of controversy in the county as a result of decisions of the trustees of a district in the county. Increased Federal involvement in education has brought with it rules, regulations and duties which are new to the position. The Superintendent is the authorized representative for the rural schools in the application for grant money to both State and Federal Agencies. He is responsible for ordering, distributing, and providing guidance in the administration of the required standardized tests and any additional duties required by the Federal “No Child Left Behind Act”. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 108,478 108,468 131,421 Personnel Services 142,148 8% 10,727 8,378 7,498 11,685 Operating Expenditures 11,051 -634 Total Expenditures $116,856 $115,966 $143,106 $153,199 $10,093 7% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 116,856 115,966 143,106 153,199 General Government 7% 10,093 $116,856 $115,966 $143,106 $153,199 Total Expenditures $10,093 7% Personnel (FTE) Summary F T E Salary Position Title Deputy Clerk 1.00 30,381 Superintendent of Schools 1.00 69,850 100,231 2.00 Total Personnel Page C - 47 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Planning Board Fund : General Fund Planning Board Planning Activity : Department : - - - 1000 122 411030 Under the general guidance and supervision of the Planning Board, the Planning Department consists of Long-Range Planning, Zoning Enforcement, Building Codes Enforcement, GIS Operations and Superfund Programs Coordination. The Department promotes and facilitates the orderly development, use and maintenance of property in the City-County to enhance the physical and economic well-being of the residents and businesses that live, work and play in Butte-Silver Bow Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 312,366 327,864 375,159 Personnel Services 366,006 -9,153 61,599 67,738 116,959 Operating Expenditures 77,658 -34% -39,301 0 5,347 6,500 Capital Outlay 4,000 -38% -2,500 Total Expenditures $373,965 $400,949 $498,618 $447,664 ($50,954) -10% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 373,965 400,949 498,618 447,664 General Government -10% -50,954 $373,965 $400,949 $498,618 $447,664 Total Expenditures ($50,954) -10% Description Request Approved Non-Fixed Capital Expenditures COMPUTER 4,000 4,000 $4,000 $4,000 Total Non-Fixed Capital Expendit Personnel (FTE) Summary F T E Salary Position Title Asst Planning Director 1.00 64,509 Building Official 0.20 12,095 Department Director 0.65 55,098 Liaison 0.66 38,255 Secretary 1.00 34,924 Senior Planner 1.00 59,099 263,979 4.51 Total Personnel Page C - 48 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND 2013 EPA GRANT Fund : General Fund Planning Board EPA Grants Activity : Department : - - - 1000 122 [PHONE REDACTED] EPA GRANT FOR SYMPOSIUM ON SUPERFUND ADMINISTERED BY B-SB PLANNING (EPA REQUEST) Program Description Page C - 49 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Public Administrator Fund : General Fund Public Administrator Estate Administrator Activity : Department : - - - 1000 124 411501 The Public Administrator must administer the probate of estates for deceased persons with no heirs, successors or relatives within the City and County of Butte-Silver Bow. This elected office receives no salary but is eligible to assess a fee against each estate probated. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 8,652 8,952 9,012 Personnel Services 9,740 8% 728 1,504 1,403 1,665 Operating Expenditures 1,665 0% 0 Total Expenditures $10,156 $10,355 $10,677 $11,405 $728 7% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 10,156 10,355 10,677 11,405 General Government 7% 728 $10,156 $10,355 $10,677 $11,405 Total Expenditures $728 7% Page C - 50 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Extension Agent Fund : General Fund Extension Agent Extension Services Activity : Department : - - - 1000 126 450401 The mission of the Extension Agent is to provide services to maximize agricultural and human resource development within Montana. The structure of the office consists of one extension agent and a secretary. The office consists of four divisions: youth activities; agricultural activities, community development and home economics. The activities of the office are to further agricultural production and economic development through programs intended to increase beef production, conserve soil and water resources and expand crop production. Human resources are developed through participation in such programs as 4-H Clubs, consumer education, nutrition and family economics. The Extension Agent also serves as an ex-officio member of the Weed Board. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 33,478 31,828 34,354 Personnel Services 46,483 35% 12,129 39,644 40,492 38,699 Operating Expenditures 45,351 17% 6,652 1,008 2,299 5,700 Capital Outlay 0 -5,700 Total Expenditures $74,130 $74,619 $78,753 $91,834 $13,081 17% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 74,130 74,619 78,753 91,834 Social & Economic Services 17% 13,081 $74,130 $74,619 $78,753 $91,834 Total Expenditures $13,081 17% Description Request Approved Non-Fixed Capital Expenditures COMPUTER 1,000 0 $1,000 $0 Total Non-Fixed Capital Expendit Personnel (FTE) Summary F T E Salary Position Title Secretary 1.00 28,971 28,971 1.00 Total Personnel Page C - 51 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Fairs Fund : General Fund Fairs Fair Operation Activity : Department : - - - 1000 127 460240 Butte-Silver Bow provides the Fair Board with an annual contribution of $25,000 that is used to assist in the operations of the annual fair. The remaining budget accounts for the checking account activities of the Fair Board required by the criteria of General Accepted Accounting Principles. These particular expenditures are funded by the cash and revenue of the Fair Board and are exclusive of the $25,000 General Fund contribution. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 69,299 72,487 75,090 Operating Expenditures 85,090 13% 10,000 Total Expenditures $69,299 $72,487 $75,090 $85,090 $10,000 13% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 69,299 72,487 75,090 85,090 Culture and Recreation 13% 10,000 $69,299 $72,487 $75,090 $85,090 Total Expenditures $10,000 13% Page C - 52 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Emergency Mgmt Fund : General Fund Disaster And Emer. Serv. Emergency Mgmt Activity : Department : - - - 1000 128 420601 The Office of Disaster and Emergency Services, under the general direction of the Chief Executive Officer, is responsible for assessing community preparation for disaster response; for developing, implementing and maintaining emergency preparedness plans enhancing the capacity of the City and County of Butte-Silver Bow to respond to and mitigate the consequences of threats and disasters using an all-hazards approach Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 87,918 89,760 98,234 Personnel Services 99,128 1% 894 73,579 63,286 81,133 Operating Expenditures 81,914 1% 781 26,182 3,479 15,000 Capital Outlay 0 -15,000 Total Expenditures $187,679 $156,525 $194,367 $181,042 ($13,325) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 187,679 156,525 194,367 181,042 Public Safety -13,325 $187,679 $156,525 $194,367 $181,042 Total Expenditures ($13,325) Description Request Approved Non-Fixed Capital Expenditures CAPITAL IMPS FOR 200,000 0 RADIO EQUIPMENT 15,000 0 $215,000 $0 Total Non-Fixed Capital Expendit Personnel (FTE) Summary F T E Salary Position Title Emergency Management Co 1.00 73,418 Help-Extra 0.00 510 73,928 1.00 Total Personnel Page C - 53 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Emergency Mgnt Grants Fund : General Fund Disaster And Emer. Serv. Emergency Mgmt Grants Activity : Department : - - - 1000 128 420602 Disaster and Emergency Services is the designated administrative agency for numerous federal and state emergency preparedness grants. As such, these accounts are established to provide for accurate tracking and documentation measures Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 14,321 81,997 57,500 Operating Expenditures 57,500 0% 0 Total Expenditures $14,321 $81,997 $57,500 $57,500 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 14,321 81,997 57,500 57,500 Public Safety 0% 0 $14,321 $81,997 $57,500 $57,500 Total Expenditures $0 0% Page C - 54 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Board of Recreation Fund : General Fund Board Of Recreation Administration Activity : Department : - - - 1000 130 460441 The Board of Recreation’s mission is to provide and coordinate recreational activities for adults and children within Butte- Silver Bow. The Board sponsors a variety of organized activities including sanctioned softball, volleyball and basketball leagues. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 19,856 27,714 23,678 Personnel Services 20,074 -15% -3,604 17,077 17,342 73,308 Operating Expenditures 73,397 0% 89 Total Expenditures $36,933 $45,056 $96,986 $93,471 ($3,515) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 36,933 45,056 96,986 93,471 Culture and Recreation -3,515 $36,933 $45,056 $96,986 $93,471 Total Expenditures ($3,515) Personnel (FTE) Summary F T E Salary Position Title Help-Summer 0.00 1,550 Park & Rec Coordinator 0.25 12,826 14,376 0.25 Total Personnel Page C - 55 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Land Records Office Fund : General Fund Land Records Land Records Office Activity : Department : - - - 1000 131 410902 The Land Records Department was recommended by the first Government Study Commission, voted upon and approved by the voters of Butte-Silver Bow County in June 1996. The Land Records Department was construed as a single point of contact for all land related matters. ie: one-stop shop Before creation of the Land Records Office, the information and resources for land were located in the Clerk & Recorder’s Office, Budget Office, Treasurer’s Office, Metro Maintenance Office, and the Department of Revenue’s Appraisal/Assessment Office. By combining the functions and resources for land records, this allows all land information to be available in one place thus eliminating confusion, duplication of work and creation of a cost efficient and effective resource for the public and government entities to access land records information. The Land Records Department oversees the management of 31,000 tax parcels, including assigning the correct owners, assessor numbers, geocodes, legal descriptions and acreages for tax assessment purposes. The Land Records Department also tracks the entire chain of title for all properties in Silver Bow County, working closely with local Title Companies to ensure the county records are accurate and comply with all state and local laws. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 172,581 177,168 186,868 Personnel Services 203,985 9% 17,117 40,075 32,590 70,761 Operating Expenditures 78,317 11% 7,556 0 3,995 0 Capital Outlay 0 0 Total Expenditures $212,656 $213,753 $257,629 $282,302 $24,673 10% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 212,656 213,753 257,629 282,302 General Government 10% 24,673 $212,656 $213,753 $257,629 $282,302 Total Expenditures $24,673 10% Description Request Approved Non-Fixed Capital Expenditures NEW PLOTTER 3,500 0 $3,500 $0 Total Non-Fixed Capital Expendit Personnel (FTE) Summary F T E Salary Position Title Land Records Assistant 1.00 35,312 Manager 1.00 59,045 Property Specialist 1.00 47,572 141,929 3.00 Total Personnel Page C - 56 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Code Enforcement Fund : General Fund Code Enforcement Protective Inspection Activity : Department : - - - 1000 132 420501 The objective of the Code Enforcement Office is to assure the safety of the public through the proper use of property within the city and county through enforcement of applicable ordinances regulating building and zoning matters. Specific activities include controlling the design, construction, use, occupancy, location and maintenance of all buildings and structures by enforcing applicable codes and zoning laws. The office also enforces the uniform building, sign, housing, mechanical and plumbing Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 200,765 207,561 228,225 Personnel Services 235,274 3% 7,049 26,489 28,475 34,100 Operating Expenditures 36,944 8% 2,844 0 1,245 0 Capital Outlay 0 0 Total Expenditures $227,254 $237,281 $262,325 $272,218 $9,893 4% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 227,254 237,281 262,325 272,218 Public Safety 4% 9,893 $227,254 $237,281 $262,325 $272,218 Total Expenditures $9,893 4% Personnel (FTE) Summary F T E Salary Position Title Building Official 0.80 48,380 Department Director 0.35 29,668 Electrical Inspector 0.75 39,495 Help-Extra 0.00 5,700 Secretary 1.00 42,760 166,003 2.90 Total Personnel Page C - 57 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND City Court Fund : General Fund City Court Municipal Court Activity : Department : - - - 1000 133 410360 The city court budget unit accounts for costs associated the judicial branch of city government, which includes a judge and three clerks of the court and related operating costs. Per the Montana Code Annotated the City Court Judge provides administration of the City Court, which has jurisdiction over matters regarding Butte-Silver Bow’s county authorities. The functions of the office are to adjudicate cases involving violation of civil and criminal ordinances. Prepare trials for cases involving criminal matter such as theft, criminal mischief, partner or family member assault; driving under the influence of alcohol; misdemeanors punishable by fines less than $500 or by imprisonment less than six months; disorderly conduct, unlawful sale and contributing alcohol to minors, minors in possession of alcohol, animal control violations. Prepare warrants, summons, subpoenas, orders, notices of trial, trial lists and jury instructions. Collect fines for citations and assists collection agency in collecting back and overdue fines. The City Court Judge is elected every four years in a non partisan election held in conjunction with the city’s regularly scheduled general election. The City Court hears court cases involving city ordinances and misdemeanor cases defined by state criminal codes on a daily basis. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 219,651 204,401 230,190 Personnel Services 248,851 8% 18,661 14,710 18,454 22,227 Operating Expenditures 23,659 6% 1,432 0 4,864 0 Capital Outlay 0 0 Total Expenditures $234,361 $227,719 $252,417 $272,510 $20,093 8% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 234,361 227,719 252,417 272,510 General Government 8% 20,093 $234,361 $227,719 $252,417 $272,510 Total Expenditures $20,093 8% Personnel (FTE) Summary F T E Salary Position Title City Judge 1.00 69,850 Clerk II 3.00 100,642 170,492 4.00 Total Personnel Page C - 58 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND City Court Fund : General Fund City Court Municipal Court Activity : Department : - - - 1000 133 410360 Page C - 59 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Adult Misdemeanor Probation Fund : General Fund City Court Adult Misdemeanor Probation Activity : Department : - - - 1000 133 410361 The Adult Misdemeanor Probation Office was established by Council through appropriations in 2009. This activity oversees and supervises adult misdemeanor violators to insure adherence to Court orders and conditions Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 49,477 59,131 61,834 Personnel Services 65,567 6% 3,733 5,784 3,451 11,747 Operating Expenditures 12,180 4% 433 0 0 0 Capital Outlay 0 0 Total Expenditures $55,261 $62,582 $73,581 $77,747 $4,166 6% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 55,261 62,582 73,581 77,747 General Government 6% 4,166 $55,261 $62,582 $73,581 $77,747 Total Expenditures $4,166 6% Personnel (FTE) Summary F T E Salary Position Title Adult Misdemeanor Probatio 1.00 44,934 44,934 1.00 Total Personnel Page C - 60 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Pub Library-Library Services Fund : General Fund Public Library Library Services Activity : Department : - - - 1000 136 460101 The mission of the Butte-Silver Bow Public Library is to meet the informational, recreational, educational, and cultural needs of the residents and property holders within Butte-Silver Bow, through access to a collection of a wide variety of materials, and through library services and programs. In development of the collection, services and programs, both current and projected needs shall be considered. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 620,073 676,406 785,989 Personnel Services 835,245 6% 49,256 185,137 182,854 201,186 Operating Expenditures 210,644 5% 9,458 0 0 100 Capital Outlay 0 -100 0 0 0 Transfers Out 0 0 Total Expenditures $805,210 $859,260 $987,275 $1,045,889 $58,614 6% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 805,210 859,260 987,275 1,045,889 Culture and Recreation 6% 58,614 $805,210 $859,260 $987,275 $1,045,889 Total Expenditures $58,614 6% Description Request Approved Capital Expenditures FLOORING 8,000 0 CARPET 5,000 0 KITCHEN REMODE 10,000 0 HANDICAP DOOR/ 15,000 0 Personnel (FTE) Summary F T E Salary Position Title Chief Librarian 1.00 67,308 Differential Pay 0.22 27,172 Librarian 2.00 92,228 Library Aide 0.50 12,931 Library Aide X 0.50 24,672 Library Assistant 4.75 134,287 Library Associate 1.50 51,231 Reference Librarian 1.00 52,045 Secretary II 0.75 24,938 Senior Librarian 1.00 51,094 Substitutes 0.22 34,880 572,784 13.44 Total Personnel Page C - 61 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Pub Library-Library Services Fund : General Fund Public Library Library Services Activity : Department : - - - 1000 136 460101 HANDICAP BATHR 16,000 0 $54,000 $0 Total Capital Expenditure Page C - 62 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Pub Library-Transfer to Archives Fund : General Fund Public Library Transfer To Archives Activity : Department : - - - 1000 136 521012 This Public Library Account provides a General Fund annual operating subsidy for the Public Archives. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 75,000 34,000 34,000 Transfers Out 34,000 0% 0 Total Expenditures $75,000 $34,000 $34,000 $34,000 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 75,000 34,000 34,000 34,000 Other Financing Uses 0% 0 $75,000 $34,000 $34,000 $34,000 Total Expenditures $0 0% Page C - 63 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Independent Audits Fund : General Fund Non-Dept Aligned Activity Independent Audits Activity : Department : - - - 1000 999 410532 Independent Audits: This account is used for the costs associated with Butte-Silver Bow conducting an annual independent audit. It is also used for various costs relating to internal control. An objective of this activity is to increase investment earnings. To that end, this account funds the activities of the investment committee. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 67,485 58,322 73,585 Operating Expenditures 73,585 0% 0 Total Expenditures $67,485 $58,322 $73,585 $73,585 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 67,485 58,322 73,585 73,585 General Government 0% 0 $67,485 $58,322 $73,585 $73,585 Total Expenditures $0 0% Page C - 64 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Assessor Fund : General Fund Non-Dept Aligned Activity Assessor Activity : Department : - - - 1000 999 410590 Assessors: Account for cost sharing arrangement with State of Montana. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 83,805 85,573 89,538 Personnel Services 94,369 5% 4,831 12,345 11,027 13,872 Operating Expenditures 24,010 73% 10,138 Total Expenditures $96,150 $96,600 $103,410 $118,379 $14,969 14% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 96,150 96,600 103,410 118,379 General Government 14% 14,969 $96,150 $96,600 $103,410 $118,379 Total Expenditures $14,969 14% Personnel (FTE) Summary F T E Salary Position Title Assessor 1.00 69,850 69,850 1.00 Total Personnel Page C - 65 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Emp Assoc Costs Fund : General Fund Non-Dept Aligned Activity Employee Associated Costs Activity : Department : - - - 1000 999 410890 Employee Costs: Used for miscellaneous employee costs such as termination compensation. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 30,810 424,694 126,099 Personnel Services 125,863 0% -236 46,690 7,466 47,298 Operating Expenditures 47,730 1% 432 Total Expenditures $77,500 $432,160 $173,397 $173,593 $196 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 77,500 432,160 173,397 173,593 General Government 0% 196 $77,500 $432,160 $173,397 $173,593 Total Expenditures $196 0% Personnel (FTE) Summary F T E Salary Position Title Employee Associated Cost 1.00 77,000 77,000 1.00 Total Personnel Page C - 66 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Police Commission Fund : General Fund Non-Dept Aligned Activity Police Commission Activity : Department : - - - 1000 999 420180 Police Commission: Costs of operation of the Police Commission. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 4,470 2,650 4,470 Operating Expenditures 4,470 0% 0 Total Expenditures $4,470 $2,650 $4,470 $4,470 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 4,470 2,650 4,470 4,470 Public Safety 0% 0 $4,470 $2,650 $4,470 $4,470 Total Expenditures $0 0% Page C - 67 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Burial of Soldiers Fund : General Fund Non-Dept Aligned Activity Burial Of Soldiers Activity : Department : - - - 1000 999 450210 Burial of Soldiers: State law requires counties to pay $500 veteran's burial cost and $100 for headstone setting fee. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 19,770 39,900 52,000 Operating Expenditures 52,000 0% 0 Total Expenditures $19,770 $39,900 $52,000 $52,000 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 19,770 39,900 52,000 52,000 Social & Economic Services 0% 0 $19,770 $39,900 $52,000 $52,000 Total Expenditures $0 0% Page C - 68 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Unallocated Costs Fund : General Fund Non-Dept Aligned Activity Unallocated Costs Activity : Department : - - - 1000 999 510301 This accounts cost for Special Improvement Districts levied against Butte-Silver Bow as a result of the assessment of another government's or entity's use fees or costs. Funds are also allocated for government-wide technology advancements. The funds allocated in the 390-Other Purchased Services is for a contractual commitment with the Western MT Mental Health and the 730-Grants and Donations is distributed to the Foster Grandparents Program. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 225,145 222,522 289,309 Operating Expenditures 360,122 24% 70,813 24,816 139,666 123,313 Capital Outlay 77,334 -37% -45,979 Total Expenditures $249,961 $362,188 $412,622 $437,456 $24,834 6% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 249,961 362,188 412,622 437,456 Miscellaneous 6% 24,834 $249,961 $362,188 $412,622 $437,456 Total Expenditures $24,834 6% Description Request Approved Capital Expenditures MITEL 77,334 77,334 $77,334 $77,334 Total Capital Expenditure Page C - 69 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Contributions Fund : General Fund Non-Dept Aligned Activity Contributions Activity : Department : - - - 1000 999 510360 Contributions: Accounts for ad hoc economic development activities of the Chief Executive and county assumed welfare activities following state cessation of General Assistance and medical. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 217,569 222,732 233,000 Operating Expenditures 233,000 0% 0 Total Expenditures $217,569 $222,732 $233,000 $233,000 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 217,569 222,732 233,000 233,000 Miscellaneous 0% 0 $217,569 $222,732 $233,000 $233,000 Total Expenditures $0 0% Page C - 70 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Transfer to Archives Fund : General Fund Non-Dept Aligned Activity Transfer To Archives Activity : Department : - - - 1000 999 521012 Transfer to Archives to assist in administrative expense portion of the Archives budget. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 69,250 198,554 242,628 Transfers Out 260,444 7% 17,816 Total Expenditures $69,250 $198,554 $242,628 $260,444 $17,816 7% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 69,250 198,554 242,628 260,444 Other Financing Uses 7% 17,816 $69,250 $198,554 $242,628 $260,444 Total Expenditures $17,816 7% Page C - 71 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Transfer to S B I Fund : General Fund Non-Dept Aligned Activity Transfer To Small Business Incubator Activity : Department : - - - 1000 999 521019 The budget authority within this account allocates funds to the Business Development Center from the General fund for mill levy support of the operations and maintenance of the facility Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 38,735 38,735 38,735 Transfers Out 38,735 0% 0 Total Expenditures $38,735 $38,735 $38,735 $38,735 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 38,735 38,735 38,735 38,735 Other Financing Uses 0% 0 $38,735 $38,735 $38,735 $38,735 Total Expenditures $0 0% Page C - 72 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Transfer to Belmont Fund : General Fund Non-Dept Aligned Activity Transfer to Belmont Sr. Center Activity : Department : - - - 1000 999 521046 This fund accounts for the transfer of funds to the Belmont Senior Citizens (fund 2946) for the principal and interest payments on an intercap loan as approved by the Council of Commissioners in fiscal year 2000. The funding source for the payments is a decrease in the Chief Executive’s Economic Development Grants and Donations budget until final payment on the loan. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 0 0 4,800 Transfers Out 0 -4,800 Total Expenditures $0 $0 $4,800 $0 ($4,800) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 0 0 4,800 0 Other Financing Uses -4,800 $0 $0 $4,800 $0 Total Expenditures ($4,800) Page C - 73 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Transfer to Community Dev Fund : General Fund Non-Dept Aligned Activity Transfer to Community Development Activity : Department : - - - 1000 999 521058 This transfer will allocate funds to the Community Development to assist in the funding of 1 FTE Secretary, .50 FTE Assistant Community Development Director, and .25 FTE Community Development Director/URA Director. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 85,360 92,000 94,283 Transfers Out 101,196 7% 6,913 Total Expenditures $85,360 $92,000 $94,283 $101,196 $6,913 7% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 85,360 92,000 94,283 101,196 Other Financing Uses 7% 6,913 $85,360 $92,000 $94,283 $101,196 Total Expenditures $6,913 7% Page C - 74 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-URA Fund : General Fund Non-Dept Aligned Activity Transfer to URA Activity : Department : - - - 1000 999 521067 This transfer is used to cover B-SB match for a Department of Justice Grant Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 0 10,000 10,000 Transfers Out 10,000 0% 0 Total Expenditures $0 $10,000 $10,000 $10,000 $0 0% Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 0 10,000 10,000 10,000 Other Financing Uses 0% 0 $0 $10,000 $10,000 $10,000 Total Expenditures $0 0% Page C - 75 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-SIDS Fund : General Fund Non-Dept Aligned Activity Transfer to SIDs Activity : Department : - - - 1000 999 521070 Transfer to Parks for the purpose of funding real estate valuations for surplus parks in B-SB as required by state law. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 0 7,500 20,000 Transfers Out 0 -20,000 Total Expenditures $0 $7,500 $20,000 $0 ($20,000) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 0 7,500 20,000 0 Other Financing Uses -20,000 $0 $7,500 $20,000 $0 Total Expenditures ($20,000) Page C - 76 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W ---PAGE BREAK--- GENERAL FUND Non-Dept Aligned Activity-Historic Preservation Fund : General Fund Non-Dept Aligned Activity Transfer to Historic Preservation Activity : Department : - - - 1000 999 521095 This transfer was authorized by the Council of Commissioners in order to provide funding for the preservation of historic and other structures in Butte-Silver Bow. The funds will be expended in the Historic Preservation Fund. Program Description FY 2011 FY 2012 Projected FY 2014 Budget Actual Expenditure Category FY 2013 Summary by Activity Actual Inc/Dec % 0 0 200,000 Transfers Out 0 -200,000 Total Expenditures $0 $0 $200,000 $0 ($200,000) Summary by Function Function FY 2011 FY 2012 Projected FY 2014 Budget Actual FY 2013 Actual Inc/Dec % 0 0 200,000 0 Other Financing Uses -200,000 $0 $0 $200,000 $0 Total Expenditures ($200,000) Page C - 77 C I T Y A N D C O U N T Y O F B U T T E - S I L V E R B O W