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Accounts Payable & Receivable Clerk City of Burley June 2019 Accounts Payable-Accounts Receivable Clerk Department: Administration Reports to: City Clerk Pay Grade 30 Date: June 2019 FLSA Status: Non-Exempt Salary Range DOE JOB DESCRIPTION Summary/Objective Under direction of the City Clerk. To provide a variety of routine to difficult office support to the clerk’s office. Essential Functions: ▪ Customer Service – In person, drive thru window, and phone. ▪ Customer Service – Be familiar with all City policies to answer customer questions and concerns. ▪ Sign customers up for new City services. ▪ Monitor customer accounts and tag delinquent customers for turn off. ▪ Input and balance accounts payable from invoice for Council meetings. ▪ Balance to accounts payable statements ▪ Print Accounts Payable checks from two separate accounts. ▪ Pre-pay when necessary. ▪ Figure and pay sales tax for various departments. ▪ Know I-9 and 1099 Misc. laws to prepare 1099’s annually. ▪ Invoice, bill and track all Accounts Receivable. ▪ Ammitorize and track all Local Improvement District statements and payments. ▪ Back up for utility management. ▪ In depth support to the Clerk’s office. Competencies: 1. Problem Solving/Analysis. 2. Communication Proficiency. (Written and Verbal) 3. Organizational skills. 4. Ability to work in a fast paced office. 5. Become proficient with Caselle Government Software. 6. Stress Management/Composure. 7. Teamwork Orientation. Work Environment While performing the duties of this job, the employee will be continually moving from a sitting position to standing, walking, bending and stooping. (Up to 40% of the day) Must be able to maintain a professional demeanor when dealing with hostile people. Physical Demands The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the job, the employee is continually required to move from a sitting position, standing and walking to wait on customers. The employee must also bend and reach. The employee will periodically lift or move copy paper boxes or file boxes. Position Type/ Expect Hours of Work ---PAGE BREAK--- Accounts Payable & Receivable Clerk City of Burley June 2019 This is a full-time position. Days and hours of work are Monday through Friday, 8:00 AM to 5:00 PM. Occasional comp time will be earned as Clerk requests. Travel Some out-of-area and overnight travel may be expected for training purposes. Required Education and Experience Equivalent to a High School Diploma and knowledge of accounting practices. Preferred Education and Experience Equivalent to a High School Diploma. Two years of experience in all aspects of office procedures. Additional Eligibility Qualifications Basic office practices and procedures, including filing and operation of the 10-key adding machine, computer entry, word processing, phones, fax and copy machines. Correct English usage, including spelling, grammar and punctuation. Able to meet special requirements for confidentiality. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Signatures This job description has been approved by all levels of management: City Administrator Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position. Date