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City of Burley City Clerk Position City Clerk Department: Administration Reports to: City Clerk Pay Grade 44 Date: July 2022 FLSA Status: Exempt Salary Range $28.00 - $38.00 DOQ JOB DESCRIPTION Summary/Objective Under direction of the City Administrator. To provide a variety of routine to difficult office support to the City Administrator and City Council. This is a Statutory City Official Position. This position is appointed by the Mayor and confirmed by the City Council and serves at the will of the Mayor and City Council. See Idaho Code 50-204 to 50-207. Essential Functions: ▪ Custodian of public records. ▪ Prepare agendas and type minutes for council meetings. ▪ Manage office staff. ▪ Manages all Clerk’s Office accounting procedures. Functions include A/R, A/P, Payroll, Local Improvement Districts, Utility Billing, Bank Statement balancing, and all deposits form all City Departments. ▪ Manage disputes with utility customers. ▪ Files, publish, and record ordinances. ▪ File resolutions. ▪ Answer public records requests. ▪ Keep filing system for legal documents. ▪ Prepare quarterly reports and publish in paper. ▪ Issuance of beer, liquor, wine, fireworks, catering permits and business licenses. ▪ Animal Licensing and Park Reservations. ▪ Swear in new sheriff’s deputies, issue oaths of office to new Council members and Mayor. ▪ Enter cemetery records and prepare deeds. ▪ Balance bank statements daily, make journal entries. ▪ Monitor and petty balance cash. ▪ Balance all sub-accounts to the general ledger, utility clearing, accounts receivable and account payable clearing accounts. ▪ Report unclaimed property. ▪ Prepare annual Census survey. ▪ Prepare road and bridge report. ▪ Report to Legislative Services. ▪ Update Dunns - Sam – System for award management. ▪ Customer Service – In person, drive thru window, and phone. ▪ Customer Service – Be familiar with all City policies to answer customer questions and concerns. ▪ Sign customers up for new City services. ▪ Process combined deposits for the bank. Competencies: 1. Strategic Thinking 2. Communication Proficiency. (Written and Verbal) 3. Organizational skills. 4. Become proficient with Caselle Government Software. ---PAGE BREAK--- City of Burley City Clerk Position 5. Ability to work in a fast-paced office. 6. Leadership Skills 7. Performance Management 8. Decision Making 9. Financial Management 10. Customer/Client Focus Supervisory Responsibility This role manages and supervises the employees of the Clerk’s office and is responsible for the overall direction, coordination and evaluation of these units. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; rewarding and disciplining employees; and addressing complaints and resolving problems. Work Environment While performing the duties of this job, the employee will be continually moving from a sitting position to standing, walking, bending and stooping. (Up to 25% of the day) Must be able to maintain professional demeanor when dealing with hostile people. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to move from a sitting position, standing and walking to wait on customers. The employee must also stoop bend and reach. The employee will periodically lift or move copy paper boxes or file boxes. Position Type/ Expect Hours of Work This is a full-time exempt position. Many nighttime City Council and other possible meetings. Normal days and hours of work are Monday through Friday, 8:00 AM to 5:00 PM. Travel Some out-of-area and overnight travel may be expected for training purposes. Required Education and Experience Bachelor’s degree or four years of training and knowledge of accounting practices and knowledge of governmental accounting. Preferred Education and Experience Bachelor’s Degree in accounting. Six years of in-depth experience in all aspects of general ledger, accounts payable, accounts receivable, payroll etc. Association of Idaho Cities and Mountain West Training to become certified as a City Clerk. Additional Eligibility Qualifications Office practices and procedures, including filing and operation of the 10 key adding machine, computer entry, word processing, phones, fax and copy machines. Correct English usage, including spelling, grammar and punctuation. Able to meet special requirements for confidentiality. ---PAGE BREAK--- City of Burley City Clerk Position Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Signatures This job description has been approved by all levels of management: Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position. Date I understand and can perform the essential job functions of this job with or without reasonable accommodations. ⃝ Yes ⃝ No