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Mayor Marc Carroll City Clerk Suzanne McNeel City Treasurer Grahm Anderson Council Bart Brown Debbie Barlow Layne “Skip” Gardner Chris Jensen REQUEST FOR PROPOSALS (RFP) SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SOFTWARE/HARDWARE INTEGRATION, SYSTEM IMPROVEMENTS, EXPANSION, AND ONGOING SYSTEM MAINTENANCE FOR THE CITY OF BLACKFOOT WATER AND WASTEWATER DEPARTMENTS DATE: January 31, 2024 RFP NO. RFP20240131 DEADLINE: Sealed proposal submittals must be received, and time stamped by 3:00 pm MOUNTAIN TIME, Tuesday, April 2, 2024. The clock in the City Clerk’s office will be the official time. RFP’s will be presented to a selection committee for scoring. The selection committee may at their discretion choose to interview top candidates prior to final selection. MARK OUTSIDE OF ENVELOPE: With the name of the company, SCADA Integration, and the RFP No. 20240131 DELIVERY ADDRESS: Please Submit one original, three exact duplicate copies and one electronic copy of your RFP to: City of Blackfoot City Clerk 157 N. Broadway Ave Blackfoot Idaho 83221 The RFP can be hand delivered or mailed. The City of Blackfoot is not responsible for misdirected, misplaced and/or late deliveries of any mailed RFP’S. ---PAGE BREAK--- POINTS OF CONTACT: Questions concerning this REQUEST FOR PROPOSALS and SCOPE OF WORK should be directed in writing to the following: INTRODUCTION: The City of Blackfoot has in place a SCADA system, parts of this system are antiquated, and other parts are new. Most of the system is on Rockwell Automation hardware and software. The lift stations and water wells are connected via fiber and radios (Cellular) with a centralized server located at the wastewater treatment plant. The successful Integration company will, 1. Work with the City’s IT company ensuring compatibility with the City’s hardware and software currently in use and any upgrades as needed changes develop. 2. Work with the City’s fiber provider to ensure communications remain reliable for all SCADA locations. 3. Assist the City in choosing the appropriate hardware and software to maintain the SCADA system. 4. Assist the City in procuring needed hardware, software, and programming to replace aged, worn out, broken and defective hardware, equipment, and software. 5. Assist the City in troubleshooting problems with communications, programming, hardware, and software. 6. Assist the City in equipment selection for the SCADA. 7. Work with the City, their engineers, and designers to ensure compatibility with current hardware and software during upgrades and improvements. 8. Assist in improving SCADA system for better supervisory control throughout the system. SELECTION CRITERIA 1. Systems Integration: List 3 or 4 projects that have been completed in the last 5 years. Include the scope of the project, challenges encountered and the results. Hardware and Software that the company is familiar with. 2. Integrity: provide no less than 3 references 3. Principles: For each principle below list Experience, years in the field, education (if any), a major project they were directly involved in, licenses or certifications held, and any other pertinent information as to their qualifications. In addition to any principles that you feel are relevant to your being selected. City of Blackfoot Water Department Attn: Princton Lee 10 W. Walker St Blackfoot, ID 83221 [EMAIL REDACTED] City of Blackfoot Wastewater Department Attn: Rex Moffat 2025 Riverton Rd Blackfoot, ID 83221 [EMAIL REDACTED] AND ---PAGE BREAK--- a. Project manager b. Procurement officer c. System Integrator(s) 4. Capacity: How much time is the company and principles able to devote to the city as a percentage of time. 5. Affirmative Action Program: Does your company have an Affirmative Action Plan, what is it? 6. Punctuality and Budget Consciousness: Share two examples of projects that you have defined deadlines and budgets. Did you make the deadline and were you on budget? 7. Local Experience: Give an example of local experience or highlight it in an example that you have already presented. 8. Local Office: Are you locally sourced? This is important for emergency response to problems within the SCADA system. 9. Special Proposals: 10. Cover Letter: Cover letter should outline your company, the principles, and briefs on each of the 9 criteria above. Keep it short and to one page. It should be on your company letterhead. VALUE WEIGHTING OF CRITERIA: The relative value of each selection criteria is as follows: SELECTION CRITERIA WEIGHT NO. 1 – Systems Integration 25% NO. 2 – Integrity 20% NO. 3 - Principals 15% NO. 4 – Capacity 10% NO. 5 – Affirmative Action Program 5% NO. 6 – Punctuality and Budget Consciousness 15% NO. 7 – Local Experience 10% TOTAL 100% SYSTEMS INTEGRATION AND MAINTENANCE: I. PROFESSIONAL SERVICES: This list is not all inclusive, 1. System assessment 2. Troubleshooting 3. Programming 4. Hardware installation 5. New equipment integration II. DESIGN SERVICES: These services may include, ---PAGE BREAK--- 1. Working with engineers during upgrades to ensure compatibility of new equipment with the existing system equipment. 2. Recommending hardware and software during design. 3. Checking equipment during installation. 4. Verifying installation and functionality of new hardware and software, prior to acceptance by the City. III. SPECIAL SERVICES: ADDITIONAL INFORMATION: 1. On Wednesday March 13, 2024, at 10:00 am there will be an opportunity to tour the wastewater facilities SCADA equipment, at 1:30 pm the same day there will be an opportunity to tour the water SCADA equipment. If interested please schedule with the appropriate superintendent. 2. The sponsor reserves the right to contract for additional engineering services as may be required or requested and some of the services listed may not be required. 3. The contract period will be 3 years from the date of execution of the contract documents, or until satisfactory completion of the project. 4. Fee negotiations will follow the selection process. Failure to reach agreement on fees will result in the City initiating negotiations with the consultant ranked second by the selection committee. 5. Negotiations with a successful company will culminate in a contract to commence on May 1, 2024. Addendum A Contains a Statement of Work ---PAGE BREAK--- Addendum A Statement of Work I. Phase I: Full system assessment A. Assess the existing SCADA system. a. Hardware b. Software B. Supply report of findings a. List deficiencies b. List suggested fixes i. Short-term ii. Long-term c. Show a breakdown of costs by Location. II. Phase II: Upgrade all of the Wastewater and Culinary Water Systems, Lift Stations, Booster Stations and Well Houses A. The contractor shall create a standard PLC/SCADA/HMI hardware platform with long-term viability. B. The contractor shall propose a solution to reduce the total cost of ownership. C. The contractor shall create standards for the PLC/SCADA/HMI logic to allow troubleshooting and a better long-term ROI. D. The contractor shall create a standard for controls networking, instrumentation, and electrical hardware (Level, Pressure, Flow, VFD’s, etc). E. The contractor shall create a plan for a single SCADA platform with either separate or combined systems for Water/Wastewater. Remote and local access will need to be maintained and identified in detail within the proposal. F. The contractor shall propose a standard for monitoring and control for the radio or cell communications needed to communicate to the lift stations, booster stations and wells. G. The contractor shall propose a flexible PLC and SCADA system that would support 17 Lift Stations. Each Lift Station has 1, 2 or 3 pumps with pump faults, high floats, level, A/C, power failure, and pumps amps. Lift Stations have a combination of Fiber, Cell and Radio for communication to the main terminal. H. The contractor shall propose a flexible PLC and SCADA system that would support 13 wells. All radios will need to be upgraded. Note: Two wells are already using a CompactLogix PLC and Phoenix Contact Radios with Allen-Bradley Point I/O. I. The contractor's proposal must consider downtime and failure recovery. Mean time between failure information is a plus. J. The contractor shall provide a cost breakdown for the proposed solution. III.Phase III: Long Term Controls Support A. The contractor shall propose a support agreement to maintain and support all controls of hardware/software to prevent failures and to extend the system life to prevent obsolete equipment as much as possible. B. The contractor shall maintain security or propose a solution for a secure controls system. ---PAGE BREAK--- C. The contractor shall provide a means for remote support of the entire controls system. D. The contractor shall create an electrical specification along with the SCADA/PLC/HMI Standards. IV.Phase IV Training a. Hands on Training of Twelve (12) Hours for each department. b. The training will be divided into 3-4 Hour classes. i. The first session will be “Understanding the Computer/PLC” and how they communicate to each of the sites and learning the software and how it functions. ii. The second session “Visiting the Pump Stations and/or Lift stations” to understand and troubleshoot the alarms to make the correct decisions, reset faulted electronics, acknowledge, and reset alarms. iii. The third session “Changing operating parameters within the system” identifies and answer all questions regarding the SCADA and PLC system. c. The training will also include, but not limited to, handouts, drawings, brochures, and procedures to follow as a step-by-step guide. d. The Final quantity of hours of training will be calculated by the OWNER in the field and the final decision of what amount of “Hands On” training was completed and satisfactory to the respective departments. The Unit Price will be calculated and the final payout for the “Hands On” training based on the total recorded hours of training. V. Project Schedule Bid Package Due Date: April 2, 2024 Phase I Start May 1, 2024 Phase I Completion: TBD by contract Phase II Start TBD by contract Phase II Completion TBD by contract Phase III Start TBD by contract Phase III Completion TBD by contract Phase IV Start TBD by contract Phase IV Completion TBD by contract VI.System List 1. Culinary Water (Not a complete list) a. 13 Wells Total b. Each well needs wireless communications. c. Each well has a VFD, power fail, flow, pressure. d. A pre-lubed, automatic chlorination system. e. Wells 3 and 5 are already converted. They are part of a booster station with a supply tank. A CompactLogix L32E is at the booster station and controls the ---PAGE BREAK--- wells via AB point I/O handled wirelessly with Phoenix Contacts Radio's. There is a local PV Plus1000 that can be accessed remotely. f. One monitoring system radio at the main water maintenance shop. That gathers all the radio information and provides to the existing SCADA. g. Chlorine dosing to SCADA, currently being installed. 2. Wastewater (Not a complete list) a. Main Plant Control Room Panel i. RSView 5000 SCADA Connected to All SLC PLC's ii. Has SLC 5/05 with a comm module. iii. Also, a remote rack with; 1. 2 - 16 pt 120VAC inputs 2. 1 - 8 pt 120VAC input 3. 1 - 8 pt Relay output 4. 1 - 4 Ch Analog input (4-20ma) b. Panel 1 i. RIO back to Control Room SLC 5/05 ii. Rack has; 1. 1 - 8 pt 120VAC input 2. 1 - 8 Ch analog input (4-20ma) c. Panel 2 i. RIO back to Control Room SLC 5/05 ii. Rack has; 1. 2 - 16 pt 120VAC input d. Panel 3 i. RIO back to Control Room SLC 5/05 ii. Rack has; 1. 2 - 16 pt 120VAC input 2. 1 - 4 Ch analog input (4-20ma) e. Blower Control Panel i. PV 1000 (Old Style) ii. SLC 5/04 with; 1. 4 - 16 pt 120VAC inputs 2. 1 - 16 pt Relay output 3. 1 - 4 Ch Analog output (4-20ma) ---PAGE BREAK--- 4. 3 - 8 Ch Analog inputs (4-20ma) 5. 1 - 8 Ch RTD 6. iii. Enclosure has Ethernet back to Main Control Room f. Solids Room Control Panel i. PV 660 (Old Style) ii. SLC 5/04 with; 1. 1 - 8 Ch RTD 2. 1 - 8 Ch Analog inputs (4-20ma) 3. 1 - 4 Ch Analog output (4-20ma) 4. 2 - 16 pt 120VAC inputs 5. 1 - 16 pt Relay output iii. System is operable. iv. Has a separate controller for the hydraulic system for this equipment. g. Small Control Panel i. Small PV Plus ii. MicroLogix 1400 Ethernet 1. Couldn't open cabinet to get details. iii. System is operable. h. Headworks i. i. Septage Receiving i. j. GAC i. k. 17 Lift Stations i. Fiber and Wireless Communications ii. Each lift station has one, two or three pumps. 1. Some have VFD’s, some are soft starts. iii. I/O: 1. 1, 2, or 3 - Pumps 2. Pump Fail Alarms 3. Hi Float 4. VAC Power Fail 5. Generator Status (only some) 6. Pump Motor Amps 7. Tank Level 4-20ma ---PAGE BREAK--- 8. Flow (Calculated or Actual)