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RESOLUTION 06-18515 A RESOLUTION OF THE BILLINGS MONTANA CITY COUNCIL CREATING AN EVENTS AD HOC COMMITTEE, ESTABLISHING THE COMMITTEE PURPOSE, THE SCOPE OF ITS RESPONSIBILITIES, ITS COMPOSITION AND ITS DURATION BE IT RESOLVED by the City Council of the City of Billings (the “City”), Montana, as follows: Section 1. Creation: There is hereby created the Billings Events Ad Hoc Committee (the Committee). Section 2. Purpose: The Committee’s purpose is to review the City’s event scheduling and permitting processes and to recommend needed changes to the City Council. The issues that the Committee will study include but are not limited to the following: Whether to establish an event permit fee and if so, the amount and method of assessment; Whether to establish a site clean-up deposit and if so, the amount and methods of assessment; Whether to require general liability insurance protection for the events, their sponsors and the City at the Montana governmental tort limit of $750,000/claim and $1,500,000/occurrence, but if not, the appropriate dollar amount of coverage; Whether to establish criteria that event sponsors must meet to be permitted to hold events on public property and if so, identify the criteria; and Whether the City of Billings should purchase a “last resort” events insurance policy that will provide general liability insurance protection for certain qualified events and the City and if so, whether to recover the cost of that insurance from event sponsors who choose to utilize the policy. Section 3. Scope of Responsibilities: The Committee will advise the City Council. It may not commit the City or expend funds. Section 4. Composition: The Committee is composed of ten (10) members; three City Council members and seven citizens that represent events or cooperating agencies. City staff members from Parks and Recreation, Engineering and City Administration may be ex-officio members of the Committee and may advise and assist the Committee with its task. The City Council members are Nancy Boyer, Vince Ruegamer and Chris “Shoots” Veis. The citizen members will be solicited through the City’s customary board and commission membership application process and the applicant names will be submitted to the City Council for appointment. Members must be city residents. ---PAGE BREAK--- Section 5. Duration: The Committee shall serve at the pleasure of the Mayor and City Council until excused from duty. The committee will strive to complete its work and report to the Council within ninety (90) days of the committee membership being named. APPROVED by the City Council of the City of Billings, Montana, this 11th day of December, 2006. THE CITY OF BILLINGS: BY: Ron Tussing, MAYOR ATTEST: Marita Herold, MMC City Clerk