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1 April 13, 2006 MINUTES Present: Board Chair Lloyd Mickelson, Dan Carter, Linda Grosskopf, Tony Hines, Paulette Laszlo, Lyn McKinney, Steve Tucker; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Stella Fong, President of the Library Foundation; Leslie Modrow, Development Director for the Library Foundation; Nicki Broch, President of the Friends of the Library; Louise La Rue, Yellowstone Genealogy Forum Public Comment None Introductions Mickelson welcomed new board members and all meeting attendees introduced themselves. New member orientation planning Cochran provided copies of the updated Trustee Manual to new board members, and offered a tour of the Library to them. Cochran explained that Parmly Billings Library does not fall under Title 22 governance, but is instead a department of the City of Billings and is governed by the new Library Interlocal Agreement between the City Council and County Commission. All provisions of the open meeting requirements apply to the group, including that meetings are open to the public and a two-week advance advertisement for meetings is required. MOTION: Approval of the March 9, 2006 minutes. Approved Zahn/Grosskopf Friends of the Library report Broch reported on the Friends support of the Library. The one-day sale from April 8th generated $2,500. Peters presented, for Board approval, a funding request for the Friends to pay a $500 fee for a performance by Harry and the Potters on July 12, 2006. MOTION: Approval of a $500 donation from the Friends of the Library to pay for a performance by Harry and the Potters. Approved McKinney/Grosskopf Library Foundation report Fong and Modrow explained that the mission for the Foundation is to provide a long-term endowment. Modrow gave a presentation on the Foundation, its members and recent projects. Hines volunteered to serve as the Board liaison to the Foundation for its Community Relations Committee meetings. ---PAGE BREAK--- 2 Staff Report Cochran discussed the staff report and the quarterly statistics in it. Cochran advised the Board that a request could be sent to the County Commissioners to adjust the length of Laszlo’s board term, so her term would run through December 31, 2010 to coincide with the term of other Board members. Currently her term expires March 11, 2011. Cochran reported on the progress of the tasks involved with the new Interlocal agreement. Strategic Planning Cochran reported on the previous planning project completed in 1993. The planning currently underway will be completed following a model from The New Planning for Results. Cochran gave a presentation on the proposed schedule for the new planning which will include input from planning committees, Library board and Library staff. A timeline for the project was provided along with an orientation sheet for committee members. Also provided was a form for Board submission of recommended Community Stakeholders, to serve during the planning process, for return by the May Board meeting. Mickelson suggested adding sub-group meetings for a 2-4 hour period before the planning meetings begin. Planning Committee meeting dates were set for Saturday, July 15, 2006 and Saturday, August 10, 2006 from 9:00 a.m. to 1:00 p.m. Statements of concern Cochran reported on the statements of concern included in the Board packet, and suggested that the Board defer action on them until the May meeting, due to a quorum of the Board not having had any opportunity to become familiar with the issues and policies. MOTION: Delay action on the statements of concern until the May 2006 meeting. Approved Carter/McKinney Proposed County obscenity ordinance Mickelson provided information on the proposed County obscenity ordinance for discussion during the May meeting. Cochran provided copies of the proposed County ordinance and related Montana Code. Library neighborhood development update Cochran reported that the City Council extended the negotiations with the Sandstone group for 60 days. Cochran also reported on the Library’s financial projections if the City Council votes to spend $1,000,000 in Library reserves on the project. ---PAGE BREAK--- 3 MOTION: Delay discussion on agenda items 10 (County obscenity ordinance) and item 12 (book award) until the May board meeting. Approved McKinney/Tucker OTHER Administrative Order #96 Mickelson read the procedures for the order. Discussion followed and this item may be added to the board agenda at a later date. Adjournment.