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1 May 11, 2006 MINUTES Present: Board Vice-Chair Bill Lamdin, Linda Grosskopf, Tony Hines, Lyn McKinney, Dave Ward; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director for the Library Foundation; Nicki Broch, President of the Friends of the Library; Ann Ferguson, Yellowstone Genealogy Forum; Candi Beaudry, Acting Planning Director; Suzanne Reymer, Statewide Technology Librarian; David and Carol Bernhardt, guests Public Comment David Bernhardt reviewed the information in his Statement of Concern regarding the Library DVD Capturing the Friedmans, along with his request to remove this DVD from the collection. Carol Bernhardt expressed her concern for the impact this video might have on viewers. Lamdin proposed tlhat Mr. Bernhardt’s Statement of Concern be discussed first on the agenda so that the Bernhardts would be free to leave following the item. The Board agreed by consensus. Peters explained how the Library selects materials for its collection, and as a documentary this video does not carry a rating. Discussion followed. Lamdin suggested that Board Members review the film and the Library’s policy for selecting documentaries. The item was tabled until the June meeting. MOTION: Approval of the April 13, 2006 minutes. Approved McKinney/Ward Friends of the Library report Broch reported on the following Friends activities: • A performance by Harry and the Potters will be sponsored on July 12, 2006 • A donation was sent to ALA/FOLUSA for Katrina Library relief • A copy of the April 2006 financial reported was provided Library Foundation report Modrow reported that tickets for the Foundation’s June 1st event, Food for Thought – an Evening of Great Conversation, would go on sale May 12. MOTION: Approval of a Foundation funding request for $1,920 to renew the Library public performance license from Movie Licensing, USA Approved Ward/Lamdin ---PAGE BREAK--- 2 Staff report In an effort to save time, Cochran referred the Board to the written staff report and offered to answer any questions. Montana State Library Summer Institute Cochran reported on the annual Summer Institute sponsored by the State Library, which will be in Bozeman June 20-22, 2006. Board members were encouraged to attend. Strategic Planning Cochran introduced Beaudry and Reymer as members of the facilitation team for the Library’s strategic planning meetings. Lora Mattox, Neighborhood Planner, will also serve as a facilitator. Cochran reported on the Memo from Board Chair Lloyd Mickeslon regarding: • nominating committee of Mickelson, Carter, McKinney, Ward and Cochran as Ex-officio • focus groups for middle school, high school, college and university students. MOTION: Approval of the Mickelson request for nominating committee and focus groups. Approved Hines/Ward FY07 Budget Cochran deferred the presentation until the next meeting. Cochran requested Board Members attendance at FY07 budget presentations. The City Council presentation will be May 23, 2006 at 6:00 p.m. on the Library’s 3rd floor, and the County presentation will be June 12, at 11:30 a.m. at the County Court House. Statements of Concern Peters reported on the three statements of concern received from David Bennion regarding graphic novels Flight: Volume Two; From Hell and Music for Mechanics. Peters reported that the graphic novels are displayed in the adult AV section of the Library and reviewed each of his memos recommending the Library retain each of these titles in its collection, and continue to display them in the adult AV area. MOTION: Accept staff recommendations for the three graphic novels. Approved McKinney/Ward Proposed County obscenity ordinance Cochran reported that City staff is not permitted to make any recommendations regarding the ordinance. He reviewed the information provided by Mickelson and an email received from Dan Schwarz, Deputy County Attorney. ---PAGE BREAK--- 3 Lamdin reported that if the ordinance were approved, it would be a misdemeanor offense enforced by Yellowstone County. Ward reported on language in the State Statute regarding the subject. Cochran summarized the following three points that had been discussed by the Board as reasons to oppose the ordinance. 1. Library Board is opposed because it is concerned the community has not had a full deliberative discussion of the impact it could have. 2. The City Attorney and County Attorney do not agree on the jurisdiction the ordinance would impact; i.e., whether it applies to all areas in Yellowstone County limits or only the rural portions of County outside municipal jurisdictions of Billings and Laurel. 3. It is unclear whether the state statute exempting schools, libraries and museums takes precedence over the proposed ordinance. Motion: Lamdin, McKinney, Ward and Mickelson will meet to draft a letter to the Editor of the Billings Gazette and Billings Outpost to express the Library Board’s opposition to the ordinance. Approved McKinney/Lamdin Motion: adjourn meeting Approved McKinney/Lamdin