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1 November 10, 2005 MINUTES Present: Bill Lamdin, Board Vice-Chair, Linda Grosskopf, Dave Ward; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Sandy Raymond, Senior Administrative Coordinator; Bruce McCandless, Deputy City Administrator; Bob La Perle, CTA Architects and Engineers; Leslie Modrow, Library Foundation Director; Nicki Broch, Friends of the Library Public Comment Broch reported that the Friends earned $16,356.67 during the book sale in October, and year to date earnings total around $25,000. Cochran introduced Modrow, the recently hired Library Foundation Director. MOTION: approval of October 13, 2005 Board Minutes. Approved Ward/Grosskopf Staff Report Peters reported on the attendance and media coverage of the Library program Finding Reliable Health Information on the Internet. Other activates taking place at the Library are the Thursday evening foreign film series and the One Book Billings program on Gary Svee’s book The Outcast. Cochran reported on the Boys and Girls Club October 28 Library overnight event which received positive reports from the kids and the news media. Library Interlocal Agreement Cochran provided a copy of the agreement with the following recent Ad Hoc Committee recommended changes: • 9 total board members – 6 City representatives and 3 County • 5 members required for a quorum • policy responsibility to remain with Library Board as submitted in original Ad Hoc Committee recommendation The updated agreement will be voted on by the City Council, if possible, before the end of the year. Cochran reported that Board Chair Lloyd Mickelson asked him to request board members join he and Cochran for an interview with the Billings Gazette’s Editorial Board on November 16 at 10:00 a.m. at the Gazette, regarding interlocal agreement issues. Library neighborhood development update Cochran reported on the projects now under consideration: ---PAGE BREAK--- 2 • GSA federal court building • RFDP for portions of and/or all city owned property between 4th and 6th and Broadway and N. 29th, which are due in November • Stockman’s Bank and Sandstone Development McCandless reported on the GSA project and the work CTA Architects and Engineers have completed to date. They have reviewed five different options for the building and the scenario selected, which is the most cost effective, totals around $10.6 million. The information will be sent to GSA and will also be presented to the City Council on November 21. Under the most likely scenario, GSA would pay rent of approximately $52.00/psfpa during their 3-5 year occupancy of the space, with the City refinancing and paying the residual debt over a 20-year timeframe. The Library and City Court would occupy the space after GSA moves out. Ward expressed concern that the Library may not have adequate parking with any of the projects. Library Board retreat Tentative date for a half day Board retreat is Saturday, January 14, 2006. Friends of the Library funding request MOTION: approve request to the Friends of the Library for $2,000 for the purchase of Spanish language materials for the Library collection. Adjournment