Full Text
Billings Community Library Committee Meeting Minutes August 21, 2008 Parmly Billings Library Present: Bill Cochran, Eakle Barfield, Peggie Gaghen, John Cech, Suzanne Reymer, Jane Howell, Rita Kratky Not Present: Kirk Lacy, Bruce McCandless, Lloyd Mickelson, Bruce Putnam, Brent Roberts 1) Meeting was called to order at 12 noon. Discussion and reminiscences of the Colorado/Wyoming trip. 2) Minutes from the July 17th meeting were adopted as distributed. 3) Project website is up and available. There are links to video and photos from trip. Bill commented on generational differences in reporting – YouTube, Flickr and blogs vs. notes in Word. Notes on trip from Lloyd and Bill. Original premise based on San Jose State University with a 50/50 split between college and public. This is an easy sell to parent organizations – city and university. It’s easy to understand and perceived as equal. Harmony provides a very different model. Refer to Bill’s notes for details. College Hill provides another different model. It was proposed that there be a group meeting to discuss whether or not we’re still comfortable with the original 50/50 model before funding plan proceeds. One advantage of an alternate funding model is that there may be fewer areas of approval needed. Marriage vs. roommates models in Harmony vs. College Hill. Rita explained that this had to do with available funding at the time. Capital funds available from state but not for operating or staff. Whereas the city had operating/staff funds available. Suzanne suggested setting up a Facebook page to draw people into the project and get them involved. The new branch library in Fort Collins uses a website to keep supporters up-to-date on project development. 4) City Report. On Friday, Aug. 22 a joint meeting of boards was planned for various library board committees and facilities to plan for locations and funding for current and future library. ---PAGE BREAK--- Peggie spoke of the importance of Council involvement in this project and other library plans. Bruce Putnam has agreed to chair funding subcommittee. Bruce McCandless may or may not continue with this group. There may be some shifts in responsibility. John provided draft Memorandum of Understanding from Governance Subcommittee. Motion by John Cech and seconded by Jane Howell to recommend MOU to city council and university. Passed unanimously. 5) University update. Lee Ann needs to get together with funding group. Leadership team got support of state funding in city plan. Need to overlay all subcommittees’ timelines onto general timeline so we know what needs to happen when. Eakle provided copy of general timeline. 6) Subcommittee Reports. Policies – Joint staff meeting on Tuesday of next week. Brent is producing a multimedia piece as an incentive to get people talking. The idea is to give staff the opportunity to ask questions and express comments and concerns. It is recognized that we need to start going out to various constituencies. Staff can provide input on what is needed.