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1 July 12, 2007 MINUTES Present: Lloyd Mickelson, Board Chair, Linda Grosskopf, Tony Hines, Paulette Laszlo, Lyn McKinney, Shari Nault, Dave Ward, Jean Warner; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director Library Foundation, Nicki Broch, President Friends of the Library; Ann Ferguson, Yellowstone Genealogy Forum; Russell Molstad, CPA, Tax Help Montana; Joe McClure, Director of BSEDA Public Comment Peters introduced the Library’s summer intern from MSU-B Judy Maes. Ferguson announced that the Forum would be placing a display on the Library’s first floor to commemorate the 125th anniversary of Billings. Mickelson introduced new City Library board member Jean Warner. Minutes MOTION: Approval of June 14, 2007 minutes with correction to include Ward as a meeting attendee. Approved McKinney/Ward Friends of the Library report Broch reported: • annual book sale will be held October 18-21, 2007 • they will sponsor a performance by the Montana Repertory Theater on September 27 • memorial established to commission a painting for the Library of children reading to honor two former Friends members, Bertha Morrison and Barbara Sessions • Friends participating on the Turning Page newsletter editorial board Library Foundation Report Modrow reported: • officers have been elected as follows: Norma Buchanan, President; Kim Olsen, Vice-President; Joanne Sheridan, Treasurer; Paige Gottwalls, Secretary; Kevin Heaney Immediate Past President • working on a new look for the Turning Page • visit to Bozeman Library scheduled for July 23 • $2,000 grant received from Stillwater Mine to purchase computer equipment • Centennial Youth Foundation grant submitted for the “Books and Babies” program for first time parents ---PAGE BREAK--- 2 Staff Report Cochran reported on the Library’s membership in the National Network of Libraries of Medicine for 2006-2011. Cochran advised the Board that next month they would have a Statement of Concern to review regarding graphic novel included in an anthology in the Teen Pit. Redman reported on the FY07 statistics. Election of officers McKinney provided the recommendations from the nominating committee. Mickelson, Chair Approved Carter, Vice Chair Approved Consumer Credit Counseling Service Cochran introduced Molstad who represents this group which provides tax preparation for low income clients. Copies of letters of support for the service were received from Mayor Tussing and Katherine Shandera, the Community Resource Liaison for the United Way. Molstad requested a waiver from the Library’s current meeting room policy so that his organization could offer regularly scheduled hours during tax preparation season to its clients a few days per week. If this is allowed, the Library could become certified by the IRS as a VITA site . MOTION: Authorize waiver of the meeting room policy for Tax Help Montana as long as it is staffed during hours advertised during the 2008 tax season and the scheduling of space use is coordinated with Library staff. Approved Ward/Grosskopf Statement of Concern Peters reviewed the statement of concern from Lorie Shied regarding the picture book Sam and Lucy, along with the staff recommendation. MOTION: Accept staff recommendation. Approved with one member abstaining McKinney/Nault Facilities Committee and status of facilities planning Cochran introduced McClure who spoke to the group about downtown development plans now under consideration for the Federal Court House. He ---PAGE BREAK--- 3 also advised the group that BSEDA has been in touch with investors currently interested in the downtown Library property. The most current information he has from the group is that if they were to consider a multi-use commercial development at this location, the current building would be demolished. Cochran noted the advantages of the current location. Discussion followed. MOTION: Library board would like BSEDA to continue to work with the developer to include the Library in its plans for the Broadway site between 4th and 6th if possible. Approved Ward/McKinney Hines recommended a letter of support be sent to the developer and Mickelson will do, per consensus. Cochran discussed the duties of the Joint Community Library Planning Committee for the west end branch which is scheduled to meet next week. Mickelson discussed the Facilities Committee members of which he proposed to be Carter, Laszlo, Cochran, Peters, County Commissioner Jim Reno, City Council member Ed Ulledalen; Chamber of Commerce Director John Brewer, BSEDA member, Foundation member, and Planning Director Candi Beaudry; Carter will serve as chair. MOTION: Approve committee as outlined. Approved Hines/Laszlo Public Library Standards Cochran reviewed the compliance requirements we currently meet. Waivers to extend the completion date for the required disaster plan, about 85% complete, and delaying until the coming year review of the collection management policy will be submitted. Interlocal Agreement on Resource Sharing with School District #2 Cochran reported on past agreement with School District #2 regarding resource sharing and also discussed how that relates to the proposed interlocal agreement. MOTION: Support of Resource Sharing Agreement with School District # 2. Approved Ward/Hines Golden Valley County Contract Cochran reviewed the agreement for Library service with Golden Valley and advised the Board of the $6,874.80 to be collected for the current year. MOTION: Approve Golden Valley agreement for Library service. Approved Hines/Nault ---PAGE BREAK--- 4 Cochran reported that he will be absent on the regularly scheduled date for the August Board meeting, the 9th and the Board rescheduled it to the 16th. Adjournment.