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1 September 14, 2006 MINUTES Present: Board Chair Lloyd Mickelson, Dan Carter, Linda Grosskopf, Bill Lamdin, Paulette Laszlo, Lyn McKinney, Steve Tucker, Dave Ward; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director, Library Foundation; Nicki Broch, President of the Friends of the Library, guests Miriam Waigand and Leianna Raadt, Montana Conservation Corps Public Comment None MOTION: Approve the August 10, 2006 minutes Approved Lamdin/McKinney Friends of the Library report Broch reported: • the Friends annual book sale will be held October 19-22, 2006 • performance of Antigone: 2026 by the Montana Repertory Theatre September 28 will be sponsored by the Friends Library Foundation report Modrow reporteds: • September 22 is the dedication of the John and Bette Bohlinger express Internet terminal and the wireless Internet connection • October 20 the Foundation will co-sponsor a performance by the Smuin Ballet Company, which will also be coming into the Library on October 19 for some special Children’s programming • a grant was received from the Centennial Youth Foundation to purchase teen book club kits Staff Report Cochran reported that he and Lamdin are working on bylaws. He also reported that the Library has a very busy program schedule for the next few months. Carter congratulated Peters on the Library’s Hispanic programming. Strategic Planning Cochran reported on the August 19 Strategic Planning Committee meeting and reviewed the information presented to the group. The Committee’s service responses in priority order were: 1. Commons 2. Current Topics and Titles 3. Information Literacy ---PAGE BREAK--- 2 4. Lifelong Learning These are the four priorities the Board and Staff will be working to address. Cochran provided copies of the Service Response and Goals developed to date; additional goals can by added by the Board and Committees. Carter reported on the activities of the Planning Committee, from his perspective as the Board’s representative. Cochran provided Board members with a copy of the template for use in developing its objectives. Board members can email any suggestions for addition to Cochran. Mickelson asked for the October Board meeting to begin at 11:00 a.m. so that the Board members could work on a statement. The future of the Library building is a priority for the Board. Ward expressed concerns regarding any commitment by the City Council members and County Commissioners toward the Library Board input. Library Director goals and performance evaluation Cochran provided the Board with copies of the City’s Performance Appraisal Report Form for review. The new inter-local agreement allows the Board to have input into the Library Director’s goals for the year. The Board was asked to bring any ideas on the performance dimensions or goals to the October board meeting. Grants and Contracts MOTION: Approve Golden Valley contract for Library service July 1, 2006 – June 30, 2007. Approved Lamdin/Ward MOTION: Approve South Central Federation Grant for FY07 in the amount of $1,273. Approved Lamdin/Ward Book Award McKinney reported on the information she had gathered regarding Montana- based Book Awards and recommended that the Board consider one similar to the Treasure State Award in Missoula. Mickelson and Grosskopf will serve on a committee with Corby Skinner and Sue Matthews to discuss developing an award for Billings. ---PAGE BREAK--- 3 Other Cochran advised the group that there would be a Statement of Concern to review in October regarding the Children’s book My Mom’s Having a Baby, by Dori Hillestad Butler Adjournment.