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1 June 11, 2009 MINUTES Present: Board Chair Tony Hines, Vice Chair Shari Nault Pullar, Paulette Laszlo, Betty Richardson, Dave Ward, and Jean Warner; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Mary Murphrey, Administrative Coordinator; Leslie Modrow, Development Director of the Library Foundation; Nicki Broch, President of the Friends of the Library; Bruce McCandless, Assistant City Administrator; Keith Rupert, CTA Architects; Karl DeCock, CTA Architects; Mike Tuss, CTA Architects, Kim Olsen, President of the Library Foundation; Randy Hafer, High Plains Architects. Public Comment None Consent Agenda MOTION: Pull the Library Foundation and Friends of the Library reports. Approved Nault/Richardson Item B Library Foundation Report Modrow noted that Food for Thought went very well and complimented Library staff on their participation. Item C Friends of the Library Report Broch also noted that Food for Thought was a wonderful event. Broch shared a newspaper insert about planning for a new central library building in Regina, Saskatchewan. MOTION: Approve consent agenda with exception. Approved Ward/Warner Gainan’s Feasibility Project Keith Rupert and Carl DeCock with CTA Architects presented the final report on the Gainan’s Feasibility study. Rupert discussed the history of the project, as well as the goals and visions from previous board meetings. The building program of the library was presented, as well as two options for the design. There was discussion on the pros and cons for each option. Rupert also discussed project cost estimates for each of the options, as well as possible project schedules. It was noted that the next step would be for the City to analyze the financial mechanisms to cover the costs of the project, preparatory to meeting with Gainan’s. MOTION: Proceed with exploring financial mechanisms. Approved Ward/Laszlo ---PAGE BREAK--- 2 Strategic Planning Process Cochran reported that the City Council had adopted the FY10 budget which included funding for a 25 year strategic plan for the Library. Cochran noted that the Library would contract with the City/County Planning Department as well as a library consultant. It is anticipated that the plan will be completed in time for the FY 2011 budget process. Cochran asked how the Board’s current Facilities and Funding Committees would relate to the planning process. There was some discussion about the potential for the work of the Committees to be encompassed within the new Strategic Planning Committee. Nominating Committee Hines appointed Laszlo and McKinney to participate on the Nominating Committee. Adjournment 1:40 p.m.