Full Text
1 June 12, 2008 MINUTES Present: Lloyd Mickelson, Board Chair, Denise Du Pont, Tony Hines, Paulette Laszlo, Lyn McKinney, Shari Nault Pullar, Jean Warner; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond; Senior Administrative Coordinator; Leslie Modrow, Development Director for the Library Foundation; Nikki Broch, President of the Friends of the Library Public Comment None Consent Agenda MOTION: Approval of all items on Consent Agenda except item A Approved McKinney/Hines Item A Nault requested a change in the minutes from: Nault expressed concern that efforts to improve the downtown Library are not being addressed and too much attention is going to the west end site. Change to read: Nault expressed concern that equal emphasis be placed on efforts to improve the downtown site. MOTION: Approve minutes as changed. Approved Nault/Warner FY09 Budget Update Raymond reviewed the revenue and expense information for the Library’s FY09 budget. Mickelson complimented Raymond and Redman on their budget presentation to the City Council at its May 28 budget review session. Cochran reported on City Council comments pertaining to the FY09 Budget: • concern regarding the $150,000 in the budget for the Joint Use Facility and an equal match from MSU-B • no cost share reimbursements beyond FY09 from the City Departments on the 4th floor that are moving to the Depot • mill levy transfers Cochran provided copies of the information he presented to the City Council at its June 9 meeting in an effort to clarify concerns of Council Member Veis regarding the components of Library mill levies and the transfer of the long standing 4.5 ---PAGE BREAK--- 2 mills from the General Fund to the Library Fund. The Council accepted the recommendation and approved the budget at its June 9 meeting. The board complimented Cochran for his work on this issue and gaining City Council approval for this proposed change. Discussion followed regarding the need for improved funding for the City. Cochran reported on the city-wide Cost of Services Study that is underway which is expected to be used to determine the actual cost of various City services as a starting point for determining how to fund them. Nominating Committee Warner presented the following candidates for nomination: Hines, Board Chair Nault, Vice Chair MOTION: Nominations closed for chair and vice chair Approved McKinney/Nault MOTION: Approval of Hines and Nault and candidates Approved Hines/Warner Mickelson reported that the vote to elect the officers would be taken at the July board meeting. Reiew of proposed City boards ordinance and handbook Cochran reviewed the areas that have an impact on the Board in both the draft ordinance and handbook. Discussion followed regarding the limitations on Ballot Issues starting on page 37 of the draft handbook. Cochran will provide the Board with some clarification regarding this issue at a later date. Feedback for the two documents is due to the City Council by the end of June. Facilities Committee Report Dan Carter will give a report at the July meeting. Community Library Committee Report Cochran reported on the minutes from the last meeting. Discussion followed on the dedication of the new Little Big Horn College Library. Mickelson reported on the opening ceremony for the facility and how impressive the facility was. Funding came from a variety of areas and included some large grants. Mickelson reported that Bruce Putnam is a new member of the committee. Funding Committee Report No questions on the report. ---PAGE BREAK--- 3 High Plains Book Award Committee Report Mickelson reported that the next meeting will be held at noon on June 25, at the Library. Other Peters reported on National Endowment for the Arts training workshop that he attended in Minneapolis. A $10,000 endowment for the Big Read project based on The Call of the Wild has been given to Billings. Cochran reported that as of today, 1,000 kids have signed up for the Library’s Summer Reading Program. McKinney acknowledged Modrow for the Food for Thought event. Adjournment.