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1 July 10, 2008 MINUTES Present: Lloyd Mickelson, Board Chair, Dan Carter, Paulette Laszlo, Lyn McKinney, Shari Nault Pullar, Dave Ward, Jean Warner; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Nikki Broch, President of the Friends of the Library; Deedee Grubs and Connie Russell, Library Interns Public Comment Grubs and Russell were introduced to the Board. Consent Agenda MOTION: Remove item 2-C for discussion. Approved Nault/McKinney MOTION: Approve consent agenda. Approved Ward/Warner Item 2-C – Foundation Report Cochran provided the group with copies of a report from Board Member Denise Du Pont regarding her role as the Board’s representative to the Library Foundation. Discussion Followed. MOTION: Accept report from Du Pont and include as a discussion item on a future agenda. Approved Ward/Laszlo Cochran provided a brief historical review of the relationship of the Library Board to the Board of Directors of the Foundation and the Friends Board. Election of Officers Warner presented the recommendation for officers: Hines, Board Chair Nault, Vice-Chair MOTION: Elect Hines Chair and Nault Vice-Chair. Approved McKinney/Carter Public Library Certification Cochran reported on compliance with the Public Library Standards, including review and revision of the collection management policy, so Mickelson and he can sign the certification document and return to the State Library. ---PAGE BREAK--- 2 Annual Update to Strategic Plan Cochran reported on the status of the goals for the plan and suggested updates. Mickelson inquired about the Focus Groups in goal 8.1. Cochran advised him that they were re-scheduled for next year. McKinney inquired about the beverage station in goal 1.5. Broch responded that the goal is to serve coffee and light snacks on 3rd floor. McKinney complimented Redman on the Library’s updated web site. Cochran reviewed the results of the June survey taken in the Library by the Friends and thanked them for conducting it. Facilities Committee report Carter reported that they are working on developing a position paper. Nancy Boyer is a newly appointed member. Community Library Committee report Cochran reported on the June 19 meeting, at which it was announced that Bruce Putnam would be replacing Don Jones on the committee. The project goal of FY10 means things need to move along quite rapidly. They need to start talking to building consultants and architects soon. A field trip is planned for mid-July to visit joint use facilities in Colorado and Wyoming. Funding Committee report Ward reported that the Committee would be meeting on July 11 to discuss the funding for an improved downtown facility, joint use west-end facility and a branch in the Heights. High Plains Book Award Committee report The banquet is planned for October 17 in the MSU-B Ballroom. Nault reported that Gary Ferguson has been announced as the 2008 Emeritus Award winner and will be the guest speaker for the event. Other Mickelson was thanked for his commitment to the Library Board and his many accomplishments while serving as Chair. He was presented with a copy of the book Charles M. Russell: A Catalogue Raisonne’ and a copy with a bookplate recognizing his services is being added to the collection. Adjournment.