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1 May 17, 2007 MINUTES Present: Lloyd Mickelson, Board Chair, Dan Carter, Linda Grosskopf, Tony Hines, Lyn McKinney, Shari Nault, Paulette Laszlo; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administration; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director for the Library Foundation; Mona Harris, Friends of the Library Representative; City Council Member Vince Ruegamer Public Comment None MOTION: Approval of the April 12, 2007 meeting minutes. Approved Laszlo/Hines Friends of the Library report Harris reported that the Friends earned $600 from the mini-collectable sale on May 12. She also thanked the Library for the recognition the Friends received at the Library’s volunteer breakfast. Mickelson acknowledged the Friends efforts and thanked them for their support. MOTION: Approval of $1,500 funding request to the Friends for the purchase of Library promotional items to be given away at community events. Approved McKinney/Carter MOTION: Approval of $225 to fund kits for the Teen Kite program in July. Approved Grosskopf/Laszlo Library Foundation Modrow reported on the Food for Thought event planned for May 31. She thanked the Library for its help and support of the event. A portion of the funds raised will go toward the $19,000 Foundation commitment to the Library for the purchase of a portable computer lab. Modrow reported that she was working with Conoco to sponsor the printing of the Summer Reading list for grade and middle school students. Modrow reported that plans are in the works for an October event that will be announced at a later date. Staff Report Cochran reported that the City Council will no longer have meals provided for them at their meetings in light of deficit spending and tight budgets in many City funds. Reugamer responded that this decision was not meant to impact the ---PAGE BREAK--- 2 Library Board or any City boards or commissions comprised of volunteers currently serving food at their meetings. Cochran reported that the Library by-laws are available for review from the Library’s Web site. Cochran reported on the letter of resignation from Board member Steve Tucker and advised the Board that an announcement of a vacancy will be posted. Cochran advised the Board that Dave Ward has reapplied for another term and the County Commission has requested a letter of endorsement from the Board. MOTION: Recommend Board Chair send a letter endorsing Dave Ward for another term on the Library Board to the County Commission. Approved McKinney/Grosskopf Mickelson read a letter he received from U.S. Senator Tester regarding the funding for the Joint Community Library project with the College of Technology. Cochran circulated a letter of appreciation for Library services from a patron of the Infomobile in Custer. Budget update Cochran reported on the budget presentation that would be given to the City Council on Monday, May 21 during the work session at the Community Center and encouraged Board members to attend. Cochran reviewed the FY08 Budget PowerPoint presentation. Mickelson requested copies of the charts from the presentation be emailed to Board members. Draft Funding Committee statement of purpose Mickelson reviewed the draft Funding Committee statement of purpose. MOTION: Approval of the Funding Committee statement of purpose. Approved Nault/McKinney Information policies report back Peters reported on the Reference Services policy currently under development. Management policies review Cochran provided copies of the current Library Policy booklets and gave an update on proposed changes. He reviewed the suggested listing from Policies for Results by Sandra Nelson and reported on the Library’s status on them. MOTION: Approval for Library staff to begin developing policies on statistics, exhibits and displays and distribution of non-Library materials. ---PAGE BREAK--- 3 Approved Hines/Grosskopf Book Award Committee Cochran reported that the group has been meeting regularly and has been working on the specifics of the event. Sixteen to eighteen book nominations have been received to date and there are still several weeks left for submissions. Readers and judges for the event have been selected and further information is available on the Library’s web site. Graphic novels review Cochran provided some background information on the adult graphic novel collection. He reported that the Library currently separates its graphic novels with teen appropriate items in the Teen Pit and adult items in the audio visual section of the Library on the 1st floor. Cochran passed around copies of a LRS Field Initiated Study regarding graphic novels and advised the Board that because these novels are receiving so much attention nationally, he would like them to become more familiar with the issue. McKinney reported that they have graphic novels in the junior and senior high school Libraries and they are very popular. Each novel has a rating on the back cover. Hines suggested the Board review the novels and discuss placement in the Library further. Discussion followed. Adjournment.