Full Text
1 March 8, 2007 MINUTES Present: Lloyd Mickelson, Board Chair, Dan Carter, Linda Grosskopf, Tony Hines, Paulette Laszlo, Lyn McKinney, Shari Nault, Steve Tucker, Dave Ward; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director of the Library Foundation; Nicki Broch, President of the Friends of the Library Public Comment None MOTION: Approval of the February 3, 2007 retreat and February 8, 2007 meeting minutes. Approved Friends of the Library report • Broch reported that the collectible items book sale raised $2,500. • Broch suggested sponsoring a book signing of a soon to be published book authored by Jenna Bush about poverty in South America. Bush plans to visit libraries, bookstores and schools to promote her book. Library Foundation • Modrow reported that the Library tour and luncheon in February hosted a group of community mothers and the March guests will be major Library donors. • Planning for production of the Library newsletter continues. • Food for Thought will be held May 31. They are looking for table sponsors; the cost is $500 per table and includes two free tickets to the event. Staff Report Cochran acknowledged staff members who received longevity awards at the City Service Awards ceremony on March 7. Cochran asked if any Board members would be available to attend the Cobb Field Groundbreaking ceremony. Mickelson and Carter will be attending. Review and action on by-laws MOTION: Insert new article 8 into bylaws MOTION: Delay final approval of bylaws until language regarding unexcused absences can be added. ---PAGE BREAK--- 2 Approved Ward/Hines Montana Public Library Standards Cochran provided financial information regarding State Library funding the Library has received over the past six years and reviewed the report on Library Standards that was recently submitted to them. Cochran pointed out where the Library did not comply with the requirements because of the difference in the City’s governance and how the requirements are addressed under the City Charter. Plan Library Policy Review Cochran provided a copy of the Sample Policy Manual checklist from Sandra Nelson’s book Policies for Results and reviewed with the Board the items they are responsible for. Hines requested that the Board review the Library’s Information Services policy during its April meeting. Montana Library Association Conference, Helena, April 25-28 McKinney reported on the conference and the various programs that would benefit Library Board members who attended. Cochran advised the group that the Library has budgeted travel funds for Board members to attend the MLA conference. MOTION: Provide costs for McKinney to attend the MLA conference in Helena. Approved Hines/Ward Book Award Committee Mickelson reported that he attended a planning meeting for the group along with Nault, Corby Skinner and Sue Hart. The tentative name for the award is “Parmly Billings Library Regional High Plains Book Award”. Additional committee members will include Hines, McKinney, Cochran, Peters and Redman. The award will be presented in October during a lunch or dinner event in conjunction with the High Plains Book Fest. They hope to give $500 stipends to winners of three categories • Author and Work • Book of the Year • First Book. Cochran reported that the One Book Billings campaign that has been organized for the past several years by Peters and Terra Beth Jochems from School District will continue as a part of the High Plains Book Award program. ---PAGE BREAK--- 3 Other Cochran provided a copy of an email he received from Bob Jones. The board instructed Cochran to reply to Mr. Jones explaining the Library’s policy and to send a Statement of Concern form to him. Cochran provided the Board with copies of two articles published in Library Journal regarding photo identification requirements to obtain Library cards. Adjournment.